Job Vacancies at Office of the Chief Justice South Africa

REQUIREMENTS :

• Grade 12 and a three-year National Diploma in Computer Engineering/ Information Technology/ equivalent qualification at (NQF level 6) with 360 credits as recognised by SAQA,
• A minimum of three years’ experience in general IT desktop support, ITIL Foundation Certificate will be added advantage, A valid driver’s license.

DUTIES :

• Optimise Business Applications and transversal systems in the High Court.
• Conduct ICT infrastructure operations assessment within the High Court, respond to all IT support requests, enquiries and calls logged with the OCJ and DOJ&CD helpdesk and escalate when necessary,
• Manage IT contracted service providers at the provincial level. Provide provincial reports and adhoc reports with regards to the ICT projects and System Utilisation. 

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REQUIREMENTS :

• Matric Certificate and a three-year National Diploma / Degree in Library Science or an equivalent qualification at NQF level 6 with 360 credits as recognized by SAQA. 

DUTIES :

• Render an effective and efficient Library and Information services to the users of the library, Manage the Library and information systems, Assist with book selection for the Library and/or Chambers,
• Classify and Catalogue the Eastern Cape Division of the High Court’s Library Material, Render reference and information service for the Eastern Cape Divisions of the High Court’s Library,
• Monitor the Library budget and give inputs to the library budget, Market and Promote the Library Services, Perform Administration and Supervisory Service,
• Perform any other court related work required to improve the efficiency of the Eastern Cape Division of the High Court, Perform asset management i.e. library books. 

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REQUIREMENTS :

• Grade twelve (12) certificate. A minimum of 20 modules completed towards an LLB or Bachelor of Law Degree (results must accompany the application).
• A minimum of one (1) year secretarial experience in a superior court environment. A valid driver’s license.
• An LLB Degree will serve as an added advantage. Shortlisted candidates will be required to pass a typing test.

DUTIES :

• To ensure attendance and screening of all incoming and outgoing calls. To ensure that the appointments and meetings of the judge are diarized. To ensure that the judgments are typed and correspondences are filed accordingly in the right sections. To ensure that signed judgments and orders handed down in court or virtually are sent to the typist and the library (judgment only). To ensure that all visitors are received, screened and their queries are attended to.
• To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the judge is ordered and collected. To ensure that the court files are ready and the judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section.
• To ensure that the reviews register is up to date and signed on receipt and return of reviews to the Review Clerk. To ensure that the register/template of the reserved judgment is updated notifying the Statistics Officer as well as the office of the President when judgment has been handed down.
• To ensure that the transcribed judgments from transcribers reach the judges for approval and signature. To ensure that the Heads of Arguments from various stakeholders are received, filed and verified. Informing parties involved via e-mail and or telephonically of time and date when reserved judgments will be handed down, further notifying them of how the judgment will be handed down.
• To ensure that the bench book of the judge is prepared and files are in court before the court starts or before the judge enters the court. To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before judge can allow parties to start with their matters. To ensure that the correct oath, ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly.
• To ensure that the correct order is endorsed on the file and or on Caselines after it was granted by the judge in court. To ensure that all travel and accommodation arrangements are in order and made on time. To ensure that the judge’s logbook is submitted on or before the 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance and/or service.
• To remind the judge of the invoices so that the submission of the S&T claims can be processed. To ensure the submissions of cell phone and data claims for process purposes. To ensure that court roll(s) is submitted to the Statistical Officer. Adhere to prescripts, policies, procedures and guidelines. 

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REQUIREMENTS :

• Matric certificate, an LLB degree or a 4-year legal qualification (or equivalent). A valid Driver’s license. Shortlisted candidates will be required to pass a typing proficiency test.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.

DUTIES :

• Ensure attendance and screening of all incoming and outgoing calls. To ensure that judgments are typed, and correspondences is appropriately captured and saved in the correct locations and safeguarded; Provide general secretarial / administrative duties to the Judge. Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements. etc;
• Perform digital recording of court proceedings urgent court after hours and ensure integrity of such recordings, store, keep and file court records safely: after a case has been completed and opinion, decision or judgment entry released, returns case file to the Registrar; Accompany the Judge to the court and circuit courts; ensure that the register/template for the reserved judgments is updated timeously and that the Statistics Officer is notified when judgment remains outstanding and/or has been handed down, Cooperate with Judges, Supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court;
• Management of Judge’s vehicle and logbook; compile data and prepares reports and documents for assigned judges as necessary, including expenses reports, continuing legal hours, financial disclosure statement, and case management; Arrange receptions for the Judge, and his visitors and attend to their needs; To remind the Judge of invoices so that the submission of the S&T claims can be processed. To ensure the submissions of Cell phone and 3G data claims for process purposes.
• To ensure that stats are submitted to the Statistical Officer timeously. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Office. Management of Judge’s Library and updating of loose-leaf publications; Ensure that the Judge’s stationery is ordered and collected; Execute Legal research as directed by the Judge. Good communication skills (verbal and written). Administration and organizational skills.
• Exceptional interpersonal 22 skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and Computer literacy (Ms Word) and including Dictaphone typing, Confidentiality and time management. Comply with departmental policies and prescripts and procedures or guidelines. 

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REQUIREMENTS :

• Applicants should be in possession of a Matric and an LLB degree or a four (4) year legal qualification (or equivalent). A valid driver's license. Shortlisted candidates will be required to pass a typing proficiency test.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post’s technical and generic requirements. 

DUTIES :

• To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized. To ensure that the judgments are typed, and correspondence is appropriately captured and saved in the correct locations and safeguarded. To ensure that signed Judgments and orders are properly handed down in person in court and/or virtually. To ensure that draft judgements are expeditiously handled and typed. To ensure all visitors in the Judge’s Chambers are received, screened and their queries are attended to.
• To ensure that all incoming and outgoing documents are recorded and filed. To ensure that stationery for the Judge is ordered and collected. To ensure that the court files are ready, the Judge has access to all his allocated files and documents in the file on time as per duty roster. To ensure that all files received from various sections(s) are verified by the Registrar of that section. To ensure that the Judges Chamber register of reviews is up to date and signed on receipt and return of review files to the review Clerk.
• To ensure that the register/template for the reserved judgements is updated timeously and that the Statistics Officer as well as the office of the Judge President is notified when judgement remains outstanding and/or has been handed down. To ensure that transcribed judgements from transcribers reach the Judges for approval and signature. To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
• To ensure that the Heads of Argument from various stakeholders are received, filed and verified. Informing parties involved via e-mail and or the time telephonically of time and date when reserve judgements will be handed down, further notifying them on how the judgement will be handed down. To ensure that the bench book of the Judge is prepared, and files are in court before the court starts or before the Judge enters the court. To ensure that all stakeholders involved are present in court before commencement of proceedings.
• To ensure that all cases are called and recorded as per court roll. Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters. To ensure that the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the file and or on Case lines after it was granted by Judge in court.
• To ensure that all the travel and accommodation arrangements are in order on time, attend to sign the documents being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance and service, receive the pre-authorization for the Judge’s vehicle.
• To ensure the submissions of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) are submitted to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs in the Judge’s library are attended to.
• Good communication skills (verbal and written) Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (MS Word) and research capabilities. The Department reserves the right not to make any appointments. 

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REQUIREMENTS :

• Grade 12 certificate. A three-year National Diploma at NQF level 6 with 360 credits as recognised by SAQA in the related field will be an added advantage. No experience required

DUTIES :

• Conduct Legal Research for the Regional Court President/Chief Magistrate, Compilation of statistics, Case flow management.
• Assisting Regional Court Registrar and members of the public, provide administrative support in general as requested by the Court Manager and Supervisor. 

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REQUIREMENTS :

• Grade (10) or ABET Level 2 certificate. Grade 12 will serve as an added advantage. A valid driver’s license. A Public Driving Permit (PDP) will serve as an added advantage

DUTIES :

• Collect post from the Post Office and distribute it to various offices. Distribute urgent/hand delivered post/files to various offices.
• Deliver outgoing post/files to the Post Office and other offices. Driving court vehicles and transporting officials to various destinations.
• Maintain register of post/files distribution and ensure safeguarding of all correspondence. Perform general office assistant tasks.