Job Vacancies at Secondments

Job Advert Summary   

• Position requires a facilities candidate with OHS knowledge and experience.
• To execute amongst others:
• Provide health and safety oversight through technical consultation, training, investigation, and audits to ensure compliance with guidelines set forth through legislation, as well as client requirements.
• The primary function for the role is to assist the team in meeting health and safety responsibilities, to prevent and reduce accidents and to identify and eliminate any dangerous conditions.
• The role also includes assisting with daily operational activities to ensure business continuity, efficiency, and efficacy.

Minimum Requirements    
Experience / Education:

• Grade 12. Relevant qualification. 
• A minimum of 2 years’ relevant experience in OHS Act implementation, 2 years experience in operations with strong administration skills, preferably in the property management /Building Maintenance/ services field.

Skills required:

• Business Writing Skills, Computer Literacy - MS Office (Word, Excel, PowerPoint and Outlook), Presentation skills, Excellent communication skills (written and verbal), coordination skills. 
• Administration and Electronic mail (E-mail) etiquette. Customer/Tenant centricity.

Knowledge required:

• OHS act and all related legislation. Fall protection, scaffolding, first aid, fire fighting, hazard identification, risk assessment, emergency evacuation procedures. Technical understanding.
• Organisational and Administration skills, workflows, procedures and processes. 
• Some finance knowledge will be advantageous.

Competencies required:

• Customer & Quality focus, Methodical, Teamwork and Co-operation, Problem solving & Decision making, Financial & Business Acumen, Communication (on higher level); Tolerance for Stress, Assertive, Drive and Productivity.

Duties and Responsibilities    

• Major drivers of work volume:
• General operational functions as required by the Centre Manager in respect of Administration, Audits, Shop fit outs, Building Maintenance, Projects and dealing with adhocrequests. 

Main tasks and responsibilities:

• Developing and implementing health and safety policies
• Outlining safe operational procedures
• Promoting employee health and productivity
• Assessing and managing risk in the context of occupational health and safety
• Performing site inspections and safety audits
• Performing tenant premises audits
• Investigating workplace accidents and safety-related complaints
• Producing health and safety reports
• Conducting in-house occupational health and safety training
• Staying up to date with new developments in health and safety legislation
• Involved in the centre operations.
• Reports writing and communication. Intermediate to advance level.
• Responding to building maintenance calls and issues.
• Supervising contractors on site.
• Manage Safety file process for contractors.
• Ensure job cards and work permits are completed and filed.
• Follow up on outstanding maintenance calls, tasks and requests. Operations & Maintenance track register.
• Executing handy man duties for plumbing and building maintenance.
• Resolve audit findings and implement solutions to alleviate repeat findings.
• Giving input in budgets and forecasts.
• Manage all tasks on time and within budget.
• Weekend duty will be required, as requested by the Centre Manager from time to time.

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Job Advert Summary    

• To manage a building / cluster of buildings by optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel, service contractors, repairs, revamps, tenant installations, inspections and general building administration. To contribute towards the development and training of staff within the company.

Minimum Requirements    
Experience / Education: 

• At least 5 years’ experience in the property / centre management industry. 
• Minimum qualification Grade 12. 
• A Business (marketing) or a property related tertiary qualification or equivalent relevant experience.

Skills required: 

• People Management; Budgeting and Financial Management; IT Literacy – MS Office, MS Excel, Nicor and/or SAP, database; Proptools, Planning, Co-ordination and Organizing; Networking; Presentation skills; Drivers License and own vehicle.

Knowledge required: 

• Advanced Property / Centre management; Technical knowledge; Contract management; Financial management; In-depth knowledge of lease agreements; Understanding of cost budgeting; relevant Statutory requirements; Common law principles applicable to leasing; relevant sections of Labour Relations Act (1994); Debt Collectors Act (1998)

Competencies required: 

• Problem Solving; Decision Making; Customer Relationship Building; Communication; Team Leadership; Assertiveness; Negotiation; Analytical Thinking; Tolerance for Stress; Resilience; Financial and Business Acumen.

Duties and Responsibilities    
Decision making authority: 

• Subject to the mandate as received from Portfolio Management: Total expense account of a building including all repairs and service contracts, Project Management expenses according to structured approval process and budget control 
• Takes decisions based on knowledge of theory and systems. 
• Chooses from prescribed rules and policies and works within management agreements. Operates within budget parameters and Decision framework. 
• Interprets strategy communicated by Senior Management by applying resources to achieve the objectives outlined in the strategy. 
• Operates within budget parameters and Decision framework

Major drivers of work volume: 

• Vacancies; geographical spread of portfolio; grading and complexity of buildings; lease renewals cycle; tenant / client liaison giving attention to requirements; profile of centre/buildings; number of owners; public relations; budget preparation / utility control

Interface / relationships with: 

• Internal: Portfolio Director; Centre Manager; Operations Manager; Lease Administrator; Debtors Administrator; 
• External: Clients; Tenants; Service Contractors; Local Authority; Emergency Services; Business Forums and Chambers

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Job Advert Summary    

• To provide legal advice, legal opinions and solutions to company business units. To manage company  legal risks. To manage the legal recoveries process of outstanding crop insurance premiums and any other monies due and owing to the company. To ensure legal compliance as well as manage the external resources. To draft and review the company contracts.

Minimum Requirements    
Preferred Minimum Education and Experience    

• 4 year LLB Degree or equivalent
• Admitted Attorney having served articles of clerkship
• 3 years Post admission experience  

Critical Competencies   
Knowledge of Legislation

• Legal opinions 
• Report writing
• Compilation of policies and procedures
• Legal reviews 
• Research
• Drafting

Additional Requirements    

• Travel as and when required
• Extended hours as and when required

Duties and Responsibilities    
Key Performance Areas    
Business Support and General Legal Advice

• Custodian of legal agreements as applicable and responsible for developing and reviewing them from time to time to ensure legal compliance 
• Drafting of Legal Agreements and SLA’s
• Assessment of impact of any new legislation and providing training to Legal and affected Business Units from time to time
• Providing legal advice and opinions to Divisions 
• Legal research and legal due diligence investigations 
• Advising and providing a tailor made business solutions to problems  
• Generally ensure best possible legal solution to legal problems  

Legal Recoveries

• Responsible to manage legal recovery process
• Acts on instruction from the business unit or company partner to commence with legal action
• Collate and analyse all relevant information in relation to the outstanding monies received 
• Issue a Letter of Demand where applicable
• Appoint external attorneys to proceed with Summons
• Review Summons/pleadings and ensure that company’s claim is adequately dealt with in the court papers
• Manage the recovery process as guided by the High Court and Magistrate Court Rules 
• Actively track progress on each matter and obtain monthly reporting from the external attorneys
• Provide the Head of Legal with monthly reports on all recoveries  

Resource Management

• Management of assigned attorneys in terms of giving them instructions and subsequent communication as applicable
• Manage delivery of outsourced work and monitor performance 

Manage Stakeholder relationship

• Proactive building of internal relationships with all business units
• Understanding operational business needs
• Providing business solutions in area of expertise
• Understanding internal client’s areas of operation
• Proactively building relationships with attorneys/advocates
• Good working relationship with team   

Contract Drafting and Vetting

• Receive requests for the drafting of Contracts
• Assess and discuss requirements with the client and draft initial contracts
• Review inputs and amend according to comments received
• Prepare execution versions of the contract, together with contract management sheets, acquire internal signatories and submit for external signatures
• Retain electronic copies of contract management sheets