Cancercare is the leading provider of holistic cancer care in South Africa. Our team of 25 oncologists is supported by highly qualified nursing and administrative staff. Cancercare offers State-of- the-art facilities and patient services in each of our nine oncology centres in the Western and Eastern Cape. Cancercare is widely regarded as a pioneer in the...
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Description
Take work load off oncologists, creating capacity. Patient care.
Routine follow-ups; Chemotherapy follow-ups; Radiotherapy treatment checks; Emergencies ; Unscheduled patients; Ward rounds; After hours call; Special investigations; Administration; Meetings; Academic presentation; CPD points; Staff medicals if required
Interpersonal Factor
- As a professional all services delivered needs to be in line with the Cancercare Values, of CARE. Each task needs to be consistently executed whilst at all times displaying a positive influence on all stakeholders and within the general working environment. It is expected from the employee to deliver all the tasks reflecting a willingness to operate outside the scope of the job description as per operational requirements. The factors below cannot therefore be reviewed and assessed in isolation.
- To display the company values: C - Compassion, A - Accountability, R - Respect, E - Ethics (CARE)
Routine follow-ups
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- SD/NAD > relevant tests, F/U
- PD > refer to oncologist for treatmet decision
Chemotherapy follow-ups
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- Treatment in chemoroom or treatment delay, cessation
Radiotherapy treatment checks
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- Treatment on Linac or treatment delay, cessation
Emergencies
- Immediate examination and resuscitation
- Possible referral for admission
- Ambulance
- Immediate resuscitation
Unscheduled patients
- History, Examination, Assessment, Plan of action (Profdoc)
- Admission > Tests
- Tests > Prescription
- Appropriate treatment
Ward rounds
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription in ward
- Treatment in ward (supportive/palliative/optimising for treatment)
After hours call
- Answer after hour call
- Arrange admission
- See emergencies at casualty or in the ward
- Appropriate treatment
Special investigations
- Check and sign all results send to oncologist (per request)
- Inform oncologist of abnormal results
- Treatment decision made
- Follow-up appointment made
Administration
- Life insurance forms
- Medical boarding forms
- Hospice referrals
- Specialist referrals
- Letters to referring doctors
- Oxygen orders
- Blood slips
- Scan and x-ray requests
- Phone calls
- Patient satisfaction
- Increase referrals
- Improve communication
- Readily available information
Meetings
- Different departments communicate
- Dates given through
- Improve workflow
- Improve interrelations
Academic presentations
- 30 min presentation per year
- Improve knowledge
CPD points
- Attend CPD functions to acquire sufficient points per year
- Have 30 CPD points at any given time in a rolling 12 month cycle, 5 of which must be ethics
Requirements
Required minimum education:
Required minimum experience:
Required minimum work-related experience:
- To be evaluated on an individual basis
go to method of application »
Description
Take work load off oncologists, creating capacity. Patient care.
Routine follow-ups; Chemotherapy follow-ups; Radiotherapy treatment checks; Emergencies ; Unscheduled patients; Ward rounds; After hours call; Special investigations; Administration; Meetings; Academic presentation; CPD points; Staff medicals if required
Interpersonal Factor
- As a professional all services delivered needs to be in line with the Cancercare Values, of CARE. Each task needs to be consistently executed whilst at all times displaying a positive influence on all stakeholders and within the general working environment. It is expected from the employee to deliver all the tasks reflecting a willingness to operate outside the scope of the job description as per operational requirements. The factors below cannot therefore be reviewed and assessed in isolation.
- To display the company values: C - Compassion, A - Accountability, R - Respect, E - Ethics (CARE)
Routine follow-ups
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- SD/NAD > relevant tests, F/U
- PD > refer to oncologist for treatmet decision
Chemotherapy follow-ups
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- Treatment in chemoroom or treatment delay, cessation
Radiotherapy treatment checks
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription
- Treatment on Linac or treatment delay, cessation
Emergencies
- Immediate examination and resuscitation
- Possible referral for admission
- Ambulance
- Immediate resuscitation
Unscheduled patients
- History, Examination, Assessment, Plan of action (Profdoc)
- Admission > Tests
- Tests > Prescription
- Appropriate treatment
Ward rounds
- History, Examination, Assessment, Plan of action (Profdoc)
- Prescription in ward
- Treatment in ward (supportive/palliative/optimising for treatment)
After hours call
- Answer after hour call
- Arrange admission
- See emergencies at casualty or in the ward
- Appropriate treatment
Special investigations
- Check and sign all results send to oncologist (per request)
- Inform oncologist of abnormal results
- Treatment decision made
- Follow-up appointment made
Administration
- Life insurance forms
- Medical boarding forms
- Hospice referrals
- Specialist referrals
- Letters to referring doctors
- Oxygen orders
- Blood slips
- Scan and x-ray requests
- Phone calls
- Patient satisfaction
- Increase referrals
- Improve communication
- Readily available information
Meetings
- Different departments communicate
- Dates given through
- Improve workflow
- Improve interrelations
Academic presentations
- 30 min presentation per year
- Improve knowledge
CPD points
- Attend CPD functions to acquire sufficient points per year
- Have 30 CPD points at any given time in a rolling 12 month cycle, 5 of which must be ethics
Requirements
Required minimum education:
Required minimum experience:
Required minimum work-related experience:
- To be evaluated on an individual basis
go to method of application »
Description
- To provide HR Administration functions for the HR Department (Primary function)
- Leave Administration for Cancercare (Primary function)
- To ensure the updating & maintaining of all employee records – Soft & hard copies (Primary function)
Interpersonal Factor
As a professional all services delivered needs to be in line with the Cancercare Values, of CARE. Each task needs to be consistently executed whilst at all times displaying a positive influence on all stakeholders and within the general working environment. It is expected from the employee to deliver all the tasks reflecting a willingness to operate outside the scope of the job description as per operational requirements. The factors below cannot therefore be reviewed and assessed in isolation.
To display the company values: C - Compassion, A - Accountability, R - Respect, E - Ethics (CARE)
HR General Administration (Primary function))
- All Filing (manual and electronic filing of new employee packs, all adhoc filing, provident fund filing and increase letters)
- Send out HR related information to staff members (accumulative leave balance letters, Provident Fund Benefit statements, Salary increase letters)
- Minute taking of HR Meetings
- Provide staff members with confirmation of employment letters
- Provide staff members with certificate of service letters
- Update disciplinary record sheet
Employee records
- Draft new employee contracts / addendums to employment
- Ensure new employees receive the new employee documentation
- Ensure all required forms are fully completed and copies of relevant documents are received
- Create personnel files for new employees
- Create electronic files for all new employees
- Ensure new retirement fund and medical aid documents are sent to the respective service providers
- Ensure all required documents are filed
- Provide new employees with a copy of the signed contracts
- Provide payroll with new employee information (starter pack)
- Provide Payroll with any addendums to employment contract
- Ensure accurate employee maintenance
- HR employee information service delivery
- Ensure timeous and accurate skills reporting
- Ensure timeous removal of file and accessibility to responsible members
- Disciplinary information for monthly repor
- Contract maintenance
- New employee engagement initiation processes
- New employee engagement records requirements
- New employee record keeping initiation process
- Up-to-date electronic employee files
- New engagement employee benefits adherence
- Record keeping and maintenance
- Appropriate documents assurance and maintenance
Leave administration (Primary function: Cancercare)
- Register all new employees on the Employee Self Services (ESS) system
- Manage employee changes on the ESS system
- Manage all employee leave enquiries
- Monthly leave balance report and correspondence
- Draw up leave balance letters
- Register once employee is loaded on VIP and email address allocated by IT
- ESS employee record maintenance as per Management request.
- Timeously action leave queries
- Send reports 3 days after roll over.
- Readily available management information
Recruitment and Selection Process (Primary function)
- Co-ordinate new recruitment requests for interview purposes
- Collate applications
- Arrange and schedule interviews
- Provide interview questionnaires and CV’s to interview panel
- Conduct reference checks for successful applicants
- Monitor the progress of new appointments
- Maintain recruitment filing system of new employees and vacant positions in adherence to legislative requirements
- Update Staff Tracking Sheet
- Staff requirements co-ordination
- Application monitoring and sorting
- Interview arrangements
- Interview process co-ordination
- Regret unsuccessful applicants
- Record keeping process controls in accordance with legislation
Terminations
- Keep record of all resignations every month
- Terminations – Remove terminated employees file and start the termination process.
- Provide staff members with certificate of service letters
- Manage termination paperwork: Do Leave recon, Send Resignation email, Confirmation of Medical Aid after resignation
- Draft UI19 form
- Schedule Exit interviews
- Record keeping and maintenance.
- (Print resignation / termination letter and exit clearance form, attach to file and place file on termination cabinet)
Professional Fees
- Coordinate all annual/adhoc payments of professional society fees and indemnity insurance
- Ensure that payment schedule is confirmed by all relevant parties and approved before sending it off for payment
- Collate all proof of payments and forward on to Units.
- Liaise with professional bodies with regards to refunds, pending applications and fee updates.
- Ensure timeous payment of fees.
Employee Wellness & Benefits
- Keeping staff informed through SharePoint.
- Long Service Awards Certificates.
- Request for provident fund statements.
- Ensure that staff is informed and understand their benefits.
IOD Process
- Receive all IOD notifications
- Provide employees with applicable documentation
- Inform employees of procedure to be followed
- Capture IOD online on the Umehluko website
- Follow-up on progress of claim with Compensation Commissioner
- Ensure accurate and up to date documentation in place
- Ensure all required information is received
- Register claim timeously
- Timeously follow-up and provide information required on claims
Adhoc HR Administration & Projects
- Employee Enquiries
- Any HR Projects
- Provide admin support to the HR Team.
Requirements
Required minimum education:
- HR Certificate/National diploma in Human Resources
Required minimum hr experience:
- At least 1 Years’ experience in Administration
Required minimum work-related experience:
Method of Application
Use the link(s) below to apply on company website.
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