HR Administrator at Cancercare SA

Description

• To provide HR Administration functions for the HR Department (Primary function)
• Leave Administration for Cancercare (Primary function)
• To ensure the updating & maintaining of all employee records –  Soft & hard copies (Primary function)

Interpersonal Factor

As a professional all services delivered needs to be in line with the Cancercare Values, of CARE. Each task needs to be consistently executed whilst at all times displaying a positive influence on all stakeholders and within the general working environment. It is expected from the employee to deliver all the tasks reflecting a willingness to operate outside the scope of the job description as per operational requirements. The factors below cannot therefore be reviewed and assessed in isolation.

To display the company values: C - Compassion, A - Accountability, R - Respect, E - Ethics (CARE)

HR General Administration (Primary function))

• All Filing (manual and electronic filing of new employee packs, all adhoc filing, provident fund filing and increase letters)
• Send out HR related information to staff members (accumulative leave balance letters, Provident Fund Benefit statements, Salary increase letters)
• Minute taking of HR Meetings
• Provide staff members with confirmation of employment letters
• Provide staff members with certificate of service letters
• Update disciplinary record sheet

Employee records

• Draft new employee contracts / addendums to employment
• Ensure new employees receive the new employee documentation
• Ensure all required forms are fully completed and copies of relevant documents are received
• Create personnel files for new employees
• Create electronic files for all new employees
• Ensure new retirement fund and medical aid documents are sent to the respective service providers
• Ensure all required documents are filed
• Provide new employees with a copy of the signed contracts
• Provide payroll with new employee information (starter pack)
• Provide Payroll with any addendums to employment contract
• Ensure accurate employee maintenance
• HR employee information service delivery
• Ensure timeous and accurate skills reporting
• Ensure timeous removal of file and accessibility to responsible members
• Disciplinary information for monthly repor
• Contract maintenance
• New employee engagement initiation processes
• New employee engagement records requirements
• New employee record keeping initiation process
• Up-to-date electronic employee files
• New engagement employee benefits adherence
• Record keeping and maintenance
• Appropriate documents assurance and maintenance

Leave administration (Primary function: Cancercare)

• Register all new employees on the Employee Self Services (ESS) system
• Manage employee changes on the ESS system
• Manage all employee leave enquiries
• Monthly leave balance report and correspondence
• Draw up leave balance letters
• Register once employee is loaded on VIP and email address allocated by IT
• ESS employee record maintenance as per Management request.
• Timeously action leave queries
• Send reports 3 days after roll over.
• Readily available management information

Recruitment and Selection Process (Primary function)

• Co-ordinate new recruitment requests for interview purposes
• Collate applications
• Arrange and schedule interviews
• Provide interview questionnaires and CV’s to interview panel
• Conduct reference checks for successful applicants
• Monitor the progress of new appointments
• Maintain recruitment filing system of new employees and vacant positions in adherence to legislative requirements
• Update Staff Tracking Sheet
• Staff requirements co-ordination
• Application monitoring and sorting
• Interview arrangements
• Interview process co-ordination
• Regret unsuccessful applicants
• Record keeping process controls in accordance with legislation

Terminations

• Keep record of all resignations every month
• Terminations – Remove terminated employees file and start the termination process. 
• Provide staff members with certificate of service letters
• Manage termination paperwork: Do Leave recon, Send Resignation email, Confirmation of Medical Aid after resignation
• Draft UI19 form
• Schedule Exit interviews
• Record keeping and maintenance.
• (Print resignation / termination letter and exit clearance form, attach to file and place file on termination cabinet)

Professional Fees

• Coordinate all annual/adhoc payments of professional society fees and indemnity insurance
• Ensure that payment schedule is confirmed by all relevant parties and approved before sending it off for payment
• Collate all proof of payments and forward on to Units.
• Liaise with professional bodies with regards to refunds, pending applications and fee updates.
• Ensure timeous payment of fees.

Employee Wellness & Benefits

• Keeping staff informed through SharePoint.
• Long Service Awards Certificates.
• Request for provident fund statements.
• Ensure that staff is informed and understand their benefits.

IOD Process

• Receive all IOD notifications
• Provide employees with applicable documentation
• Inform employees of procedure to be followed
• Capture IOD online on the Umehluko website
• Follow-up on progress of claim with Compensation Commissioner
• Ensure accurate and up to date documentation in place
• Ensure all required information is received
• Register claim timeously
• Timeously follow-up and provide information required on claims

Adhoc HR Administration & Projects

• Employee Enquiries
• Any HR Projects
• Provide admin support to the HR Team.

Requirements

Required minimum education:

• HR Certificate/National diploma in Human Resources

Required minimum hr experience:

• At least 1 Years’ experience in Administration

Required minimum work-related experience:

• At least 1 Year