Jobs at CATHSSETA

Qualification:

• Matric plus a National Diploma in Commerce, Accounting and/or Financial Management or equivalent rated at NQF level 6; and A Degree in a related field will be an added advantage

Experience:

• 4-5 years’ experience as an Accountant in Budget and Financial Reporting/finance environment – including 1-2 at a supervisory level; 2 years’ experience in a SETA environment is advantageous; Completed articles will be an added advantage; Professional qualification certification (e.g., SAIPA, SAICA, etc.) will be an added advantage; and Driver’s license is an added advantage..

Description:

Job Summary

• To provide financial information to management by researching and analysing accounting data and preparing reports, and to assist in the preparation of CATHSSETA’s annual budget, compliant financial statements and reporting.

Financial Statement and Reporting

• Preparation of the GRAP Financial Statements (interim and annual) as per the guidelines and GRAP standards;
• Assist in clearing Audit Queries and implement the internal and External Audit recommendations;
• Prepare management accounts monthly;
• Prepare finance reports monthly; and
• Prepare quarterly reports for the National Treasury and Department of Higher Education and Training.

Policies, systems and governance implementation

• Advise management of any potential risk leading to noncompliance or over expenditure; and
• Provide inputs for development of standard operating procedures and/or business processes and policies.

Financial Management

• Review investment schedules and reconciliations monthly;
• Review the cash book transactions, journals and reconciliations monthly;
• Review the levy schedule and reconciliations monthly;
• Review other journals and reconciliations of accounts monthly and yearly;
• Review payroll journals and reconciliations processed monthly;
• Review asset journals and reconciliations processed monthly;
• Review FAR and GL reconciliation monthly;
• Review inventory and nonfleet journals and reconciliations processed monthly;
• Review the commitment register reconciliation monthly;
• Review commitment registers and TB quarterly; and
• Review provision reconciliations.

Budget, forecasting and revenue management

• Review and monitor actuals against budgets monthly;
• Prepare cost Centre report and share with all line managers for sign-off;
• Manage the transfer of budgets from one account to another;
• Prepare weekly cash forecast to assist management to transfer funds to bank accounts;
• Upload the yearly budget on the Sage system;
• Prepare the Medium-Term Expenditure Framework and ENE in line with Treasury regulations and DHET requirements;
• Prepare the adjustment budget;
• Prepare submission for retention of surplus; and
• Prepare submission to exceed 10.5% expenditure.

Financial Accounting

• Managing the processing of payments in line with PFMA and National Treasury Regulations;
• Managing the processing of Mandatory grant payments in line with the Skills Development Act; and
• Reviewing payroll and managing the payment thereof.

People Management and Development

• Manage a positive and constructive culture;
• Set performance targets for the subordinates and regularly monitor achievement thereof (performance);
• Monitor capacity of subordinates by providing relevant training;
• Develop Individual Development Plans/Individual Learning Plans (IDPs/ILPs) for subordinates to promote succession and talent retention. Monitor implementation of (IDPs/ILPs);
• Coach and/or mentor subordinates, where required; and
• Manage participatory democracy and Batho Pele principles through a caring, accessible and accountable service.

Skills and Knowledge Required

• Knowledge and understanding of Public Service Acts (PFMA, Treasury Regulations, etc.)
• Principles, methods, practices and techniques involved in strategic Project Accounting
• Knowledge and understanding of GRAP Standards
• Good taxation knowledge (Income Tax, PAYE and VAT)
• Knowledge of Financial Accounting processes and packages

Technical Skills

• Good analytical skills
• Computer skills (Microsoft Suite)
• Project Management

Core Competencies

• Analytical thinking
• Planning and organising
• Integrity and ethical behaviour
• Quality Concern and Accuracy
• Attention to detail
• Financial Acumen

Generic Competencies

• Client/Customer Focus
• Good interpersonal skills
• Presentation skills

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Qualification:

• Matric plus National Diploma in Office Administration or related qualification; Project Management certificate will be an advantage; and a Driver’s licence is required.

Experience:

• 2 - 3 years’ experience in Office Administration, of which 1 - 2 years must be in the SETA space

Description:

Job Summary

• To provide administrative support to the Executive Manager: Learning Programmes and the entire unit. 

Executive Office Administration and Coordination

• Coordinate the daily administrative functioning of the Office of the Executive Manager, including diary management, appointments, meetings and logistical arrangements.
• Coordinate incoming and outgoing correspondence, submissions and official communication.
• Prepare meeting packs, agendas, briefing notes and supporting documentation for executive engagements.
• Monitor and follow up on outstanding administrative matters assigned to the executive manager.
• Policies, systems and governance implementation.

Reporting and Performance Coordination

• Consolidate inputs from Learning Programmes units for executive, management and institutional reporting.
• Maintain a reporting calendar and monitor reporting deadlines applicable to the Office of the Executive Manager.
• Maintain an updated dashboard of correspondence, submissions, contracts, payments and reports processed through the Office of the Executive Manager.
• Track management commitments, reporting requirements and outstanding deliverables requiring follow-up.

Compliance and Records Management

• Maintain proper records of decisions made and approvals.
• Maintain an effective electronic and physical document management and filing system.
• Verify the completeness and availability of supporting documentation for submissions requiring executive approval.

Stakeholder and Strategic Programme Coordination

• Coordinate communication and information flow between the Office of the Executive Manager and internal and external stakeholders.
• Maintain updated registers of stakeholder engagements, requests, commitments and follow-up actions.
• Monitor progress on assigned initiatives and escalate delays, risks or outstanding matters.
• Coordinate briefing material, presentations and supporting information required for stakeholder engagements.

Document Quality Assurance and Administrative Support

• Review documents for completeness, accuracy, consistency and compliance with approved organisational templates.
• Conduct quality assurance of reports, presentations and submissions before submission to the Executive Manager.
• Maintain a document quality assurance and administrative support register reflecting documents reviewed and matters processed.

Skills and Knowledge Required

• Knowledge and understanding of Public Service Acts (PFMA, Treasury Regulations, etc.)
• Principles, methods, practices and techniques involved in strategic Project Accounting
• Knowledge and understanding of GRAP Standards
• Good taxation knowledge (Income Tax, PAYE and VAT)
• Knowledge of Financial Accounting processes and packages

Technical Skills

• Good analytical skills
• Computer skills (Microsoft Suite)
• Project Management

Core Competencies

• Analytical thinking
• Planning and organising
• Integrity and ethical behaviour
• Quality concern and accuracy
• Attention to detail
• Financial acumen

Generic Competencies

• Client/Customer Focus
• Good interpersonal skills
• Presentation skills