Deutsche Post DHL is the world's largest logistics company, now in over 220 countries and territories worldwide, particularly in sea and air mail. The company delivers over 1.3 billion parcels per year. The company was founded in the United States in 1969 and expanded its service throughout the world by the late 1970s.
Role Outline
- This position involves the management of financial systems, procedures, and controls to provide accurate and reliable information, safeguarding assets, interpreting financial and operational information to facilitate appropriate action, implementing, monitoring, and controlling the budget, ensuring accurate and timely submission of monthly financial information, providing financial and commercial support, directing functions such as forecasting/budgeting, management accounting, and activity-based accounting, appraising operating results, directing, coordinating, and planning work activities of the team, and managing resources to optimize customer service.
Key areas of responsibility include:
Reviewing the General Ledger:
- Identify variations and take corrective action.
- Identify costs still required and raise journals accordingly.
- Investigate costs in the GL that have been incorrectly posted by a third party.
- Analyze account codes reports.
- Review weekly/monthly reports.
- Create weekly FLASH report.
- Prepare monthly FLASH report and send to relevant parties in line with G&Ls.
Compile and Review the Monthly Management Report:
- Create weekly Management Pack.
- Review against the GL to ensure correct figures are reported to Unilever.
- Interact with executives regarding commentary.
Monthly Reconciliations:
- Reconcile balance sheet accounts to identify errors and correct them.
- Review income statement reconciliations in relation to cost analysis per cost centre per prime code.
- Provide income and accurate information regarding cell phone reconciliations.
- Ensure stock loss valuations are correct.
- Manage the stationary usage analysis.
- Prepare Month-end and International external pack.
- Meet and exceed operational service levels.
Drive and Develop Team Culture:
- Encourage and reward constructive internal completeness to benefit the client, DHL, and individual employees.
Compliance with Statutory and Company Policies and Procedures:
- Health and Safety.
- Employment Equity.
- Labor Relations.
- Legislative.
- Environmental Issues.
- Ensure regular monitoring is maintained at a high level of compliance.
Human Resource Management:
- Ensure appropriate staffing levels.
- Ensure high level of competence in staff.
- Manage industrial relations by ensuring appropriate disciplinary actions are taken.
Quality Control:
- Budget Management.
- Delivery of KPIs.
Leadership and Management of the Admin Team:
- Communication, Staff Motivation, Staff Discipline, Performance Management, Training and Development, Change Management.
- Delivery of a secure, clean, and fair work environment for team members.
- Team Building and Morale Management.
- Ensuring compliance of SOPs (Standard Operating Procedures).
- Operating IT systems as required.
- Working in a Physically Demanding Environment:
- Ability to meet deadlines and meet KPIs.
Financial Reporting:
- Review all balance sheet reconciliations to ensure accurate reporting and avoidance of unanticipated costs.
- Preparation of half-year and year-end statutory reports for Corporate submission.
- VAT, Company Tax, Deferred Tax, and regulatory and tax pack reporting as necessary.
- Annual budget preparation.
- Development of Management reporting to Operations.
- Optimization of working capital and cash flow management.
Implementation and Maintenance of Financial Controls:
- Work with Business Unit management to develop strategic commercial opportunities to enhance profitability.
- Maintain and enhance decision-making through the provision and use of first-class financial information based on strong operational information and controls.
- Initial preparation of PRB documentation for contract acquisitions, capex, and other commercial opportunities as well as the management of post approval process including back checks.
- Provide thorough coordination and oversight of budget and quarterly forecast processes.
- Determine and implement performance analyses and reporting processes.
- Ensure accuracy and integrity of DHL GL ensuring process and require review and clearing of balance sheet reconciliation items.
Process Control:
- Review management and control of transaction processing within the business and in particular the accuracy and integrity of the source process.
- Ensure compliance with all Group and local deadlines and requirements.
Financial Management Development:
- Management of the development and succession of financial personnel within the DC structures.
- Provide direction and advice to senior management in relation to risk, commercial contracts, approval of business cases, and overall approach to managing financial performance.
- Ensure compliance with all local statutory accounting rules and requirements.
- Interpretation of financial and interrelated operational information.
- Submitting Monthly Financial Information:
- Accurately and timely to meet deadlines.
- Provide the management of the Distribution Centre with the appropriate level of Financial and Administrative skills and support.
- Act as a link between the financial/administrative processes and operational functions.
- Confirm and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485, and regulatory requirements associated with the QMS.
Qualifications/ Skills/Competencies/Experiences
- Matric
- Charted Management Accountant/ Diploma in Cost and Management Accounting
- BCom with Management/ Cost Accounting experience in an operational environment
- Expected Educational Qualification - CA
Languages
go to method of application »
Role Outline
- A diligent individual willing to take on new responsibilities and grow needed experience to apply for future endeavours. Someone with an adaptable mindset to acquire workplace knowledge and experience. Someone to fulfil all allocated loading / offloading tasks as per delivery procedure. To carry out instructions as allocated by the Team Leader and Managers. To accurately fulfil all delivery instructions and tasks allocated. To maintain the integrity of the company at all times.
Key Responsibilities
- Learn & adhere to clear understandings of the clients’ requirements.
- Build the knowledge & experience to ensure the correct use of equipment and to timeously report any defects.
- To report and record any non-conformity with regards to customer merchandise.
- To work within operating areas as determined by management and the needs of the business.
- When carrying out duties - adapt to following operating procedures and safe working practices.
Qualifications & Requirements
- Matric (English & Mathematics/literacy) – Essential.
- BBB-EE candidate.
- South Africa Citizens only.
- Unemployed youth from age 18 – 29 years.
- A valid driver’s license, minimum code 08 – Desirable.
- A valid Forklift/Reach truck license – Desirable.
- CV.
- Certified ID Copy.
- Certified Copy of Matric Certificate.
DPDHL Core Competencies & Skills
- Strong analytical skills.
- Maintains effective relationships with customers.
- Develops and delivers high quality / innovative products, services or solutions.
- Focuses on customer needs and gains their commitment.
- Gains management / colleague support to meet customer needs.
- Ensures strategies / plans are aligned and reflect others’ views.
- Develops strategies / plans aligned to broader organizational strategy.
- Communicates strategy.
- Establishes clear, challenging and achievable objectives.
- Aligns resources and the organization within own area of responsibility to achieve objectives.
- Regularly reviews and communicates progress against objectives and adjusts as needed.
- Champions continuous improvement and innovation.
- Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others.
- Provides employees, colleagues and business partners with candid and regular feedback.
- Provides employees with development opportunities.
- Supports employees with career opportunities.
- Inspires others to develop themselves.
- Conveys a clear sense of personal goals and values.
- Actively seeks feedback to improve performance.
- Develops new skills and modifies behaviors based on feedback.
- Takes personal responsibility for career and development.
Languages
- English - verbal and written.
go to method of application »
Role Outline
This position involves:
- Management of financial systems, procedures, controls, and team members.
- Facilitation of appropriate financial and operational actions.
- Implementation, monitoring, and control of financial information.
- Ensuring accurate and timely submission of monthly financial results.
- Directing, coordinating, and planning work activities of the team.
- Managing resources to optimize customer service.
- Check and authorize Accounts Receivable (AR) processing (within limits).
- Check and authorize Accounts Payable (AP) processing (within limits).
- Checking and processing of general ledger items.
- Management of claims.
- Weekly and monthly reporting and analysis.
- General Ledger reconciliations (income statement and balance sheet).
- Co-ordinating payroll inputs.
- Assisting finance and operations teams as needed.
- Co-ordinating with AR/AP teams for vendor openings and support functions.
- Petty cash control and reconciliation.
- Fixed Asset Register (FAR) control and management.
- Ensuring team member functions in AR, AP, and Proof of Delivery (POD) processing run smoothly and meet deadlines efficiently.
Key Responsibilities
- Ensure appropriate systems, procedures, and controls are in place and complied with, including input on Standard Operating Procedures (SOPs) for all processes.
- Accountability for all audits, ensuring appropriate management controls and corrective actions.
- Implementation and control of the ABC system, including extraction, interpretation, and management of information.
- Complete/prepare monthly operational reports for financial informational requirements, focusing on investigation and communication of results.
- Co-ordinate and monitor performance against budgets and monthly LE's.
- Identify budget and LE variances and investigate causes, communicating with responsible finance officials.
- Capex control, including maintenance of the fixed asset register and regular physical verification.
- Co-ordinate source documentation for all financial accounting input required by Head Office, ensuring appropriate clearance of credit claims.
- Manage the Credit Review process, ensuring timely clearance of credit claims requested.
- Co-ordinate Service Level Agreement (SLA) submissions and performance commentary.
- Co-ordinate all payroll related inputs, including staff loans, leave records, and overtime.
- Provide functional support to management on operational and financial issues reporting.
- Provide key financial input to all Distribution Center (DC) projects, including post-implementation evaluation against objectives.
- Provide financial and commercial support to the division.
- Plan, direct, and control the division's overall financial plans, policies, internal controls, accounting practices, and relationships.
- Direct functions such as Forecasting, Budgeting, Management Accounting, and Statistical data for financial/commercial reports.
- Appraise operating results in terms of Costs, Budgets, Operating Policies, Trends, and opportunities.
- Consolidate and review financial performance, balancing sheet, and cash flow monthly in accordance with GAAP and statutory requirements.
- Prepare full-year forecasts for corporate, including variance and sensitivity reporting.
- Assess adequacy and implementation of financial controls in line with corporate guidelines.
- Work with Business Unit management to develop strategic commercial opportunities for enhanced profitability.
- Maintain and enhance decision-making through the provision of first-class financial information based on strong internal control systems.
- Initial preparation of documentation for contract acquisitions, capex, and other commercial opportunities, including post approval processes.
- Support coordination of annual budget and quarterly forecast processes.
- Review and challenge local financial performance, assisting in budget and forecast compliance.
- Determine and implement performance analyses and reporting processes.
- Ensure accuracy and integrity of balance sheet reconciliation items and regular review.
- Supervise control and transaction processing within the business, ensuring accuracy and integrity of Oracle processes.
- Ensure compliance with all Group and local deadlines and requirements.
- Revenue management, ensuring timely billing of clients and appropriate follow-up on outstanding payments.
- Manage development and succession of financial personnel within DC structures.
- Provide direction and advice to the senior management team in relation to risks, commercial contracts, and business opportunities.
- Ensure compliance with financial and interrelated operational information.
- Submit monthly financial information accurately and timely to meet internal functions.
- Provide management assistance to the Distribution Center with appropriate levels of financial and administrative support, ensuring adherence to QMS.
- People Management
- Working in a team environment.
Qualifications & Experience
- Matric – Essential.
- Degree Level Education preferred.
- Chartered Management Accountant / Diploma in Cost and Management Accounting.
- BCom with Management / Cost Accounting experience in an operational environment.
Expected Educational Qualification - CA.
- Achievement of operational performance as defined by customer contract and KPIs.
- Resolution of queries to orders and waybills.
- Performed administrative tasks in line with Standard Operating Procedures and safe working practices.
- De-briefing of drivers on return from deliveries.
DPDHL Core Competencies & Skills
- Excellent interpersonal skills.
- High level of communication.
- Ability to work under pressure.
- Maintains effective relationships with customers.
- Develops and delivers high quality / innovative products, services or solutions.
- Focuses on customer needs and gains their commitment.
- Gains management / colleague support to meet customer needs.
- Ensures strategies / plans are aligned and reflect others’ views.
- Develops strategies / plans aligned to broader organizational strategy.
- Communicates strategy.
- Establishes clear, challenging and achievable objectives.
- Aligns resources and the organization within own area of responsibility to achieve objectives.
- Regularly reviews and communicates progress against objectives and adjusts as needed.
- Champions continuous improvement and innovation.
- Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others.
- Provides employees, colleagues and business partners with candid and regular feedback.
- Provides employees with development opportunities.
- Supports employees with career opportunities.
- Inspires others to develop themselves.
- Conveys a clear sense of personal goals and values.
- Actively seeks feedback to improve performance.
- Develops new skills and modifies behaviours based on feedback.
- Takes personal responsibility for career and development.
Languages
- English - verbal and written.
Gmail
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