Jobs at Excellerate JHI

About the role

• As the Financial Controller you would be required to collect & calculate annual audited turnover figures from elected tenants as prescribed in the respective Lease Agreements

What you will bring

• Matric with a tertiary Financial Qualification 
• 3- year experience in a similar role
• Strong administrative skills
• A sound understanding of Excel for the performance of the calculations
• Understanding and interpretation of the relevant turnover clauses per the Lease Agreement
• Good communication skills to communicate with tenants: verbal & written

What you will be doing

• Extract the system-driven report.
• Responsible for ensuring annual turnover payments are collected.
• Maintain and manage expected annual turnover payments vs. the budget.
• Add new tenants to the report.
• Review annual audited turnover rental.
• Generate and capture the payable amount.
• Inform the tenant and Finance team of the amount loaded
• Capture pre-paid turnover rental (applicable in some instances)
• Prepare monthly reconciliations for pre-paid turnover rental
• Supply forecast annual turnover amounts for budget purposes based on the tenant's performance in the current year.
• Prepare monthly reports to the Landlord
• Assist with Bank Transfers
• Ad-hoc tasks to assist the financial team where possible

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About the role

• As the Legal Advisor for a designated Portfolio, you will be responsible for coordinating all legal matters pertaining to property management. Your role will involve providing comprehensive legal advisory services both internally and to the designated Landlord, ensuring compliance with relevant laws and regulations.

What you will bring

• An LLB degree and admission as an Attorney, with over 5 years of robust experience in landlord and tenant litigation.
• In-depth understanding of the litigation process in South Africa, including Magistrate and High Courts, alongside specialized knowledge in the Law of Landlord and Tenant.
• Strong insight into managing and monitoring legal risks, with proven experience in business rescue, liquidations, and commercial property evictions.
• Exceptional legal drafting skills for commercial contracts, including Service Level Agreements, ensuring clarity and compliance.
• Proficiency in MS Office, particularly Excel, Word, and Outlook, to efficiently manage documentation and reporting.
• Excellent time management and administrative abilities, with a strong focus on accuracy and productivity in all tasks.
• Ability to foster and maintain strong professional relationships, contributing to effective teamwork and collaboration.
• Demonstrated strengths in communication, analytical thinking, and problem-solving, with the capacity to thrive under pressure.
• A commitment to delivering high-quality service, ensuring customer satisfaction and alignment with business objectives.

What you will be doing

Legal Coordination

• Investigate viability of summonsing tenants pre-handover.
• Resolve disputes and explore settlement options before pursuing legal action.
• Coordinate new instructions for attorneys on top-up summons, holding over, or damages claims.

Settlement Proposals:

• Verify tenant legalities before accepting settlement proposals (e.g., bank guarantees, signed leases, AODs).
• Monitor AOD payments and ensure they exceed monthly rental.
• Ensure all disputes are resolved and proposals align with landlord acceptance.

Agreements / Drafting

Special Conditions to Lease Agreements, Lease Cancellations, Lease Addenda, Cession Agreements, Acknowledgement of Debts, Service Level Agreements, etc

Defended Actions Management:

• Ensure attorneys have necessary documentation for court disclosure.
• Facilitate discussions between attorneys and landlords regarding strategy.

Legal Meetings and Management:

• Schedule and conduct monthly meetings with attorneys to discuss strategy and updates on legal matters.

Closing Legal Matters:

• Ensure all accounts and legal fees are settled before closing matters.
• Update systems and inform relevant stakeholders upon closure.

Reporting and Compliance:

• Prepare detailed reports in line with landlord policies, including bad debt provisions and legal costs.
• Ensure compliance with write-off policies and timely audits.

Ad Hoc Legal Services:

• Provide legal advice on agreements and issues as needed.
• Draft legal documents, including SLAs, AODs, and lease agreements.

Business Rescue and Liquidation Support:

• Prepare and submit claims, attend creditor meetings, and provide legal advice on risks and claims.

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About the role

• As a Portfolio Manager, you will oversee a range of buildings, ensuring their optimal performance across key areas including credit management, financial administration, leasing, and facilities maintenance. You’ll manage budgets, drive marketing and communication efforts, engage with communities and stakeholders, and implement business strategies. Leading and developing your team will also be crucial to ensure the effective execution of these responsibilities and the achievement of portfolio goals.

What you will bring

• Minimum Grade 12. A business or property-related tertiary qualification is preferred.
• Valid Fidelity Fund Certificate (FFC), as well as compliance in terms of the education requirements with the Property Practitioners Regulatory Authority (PPRA).
• At least 5 – 7 years of experience in commercial property.
• Valid Driver’s license
• Advanced Computer literacy, MS Office (including Excel), and property management systems, example SAP or MDA.
• Expertise in budgeting, financial management, and expense control.
• Awareness of property market trends and the ability to adapt strategies accordingly.
• In-depth knowledge of property / centre management
• Working knowledge and understanding of technical aspects related to property maintenance and repairs.
• Strong verbal and written communication skills, with the ability to negotiate effectively and build relationships with tenants, brokers, and other stakeholders.
• In-depth knowledge of lease agreements and common law principles applicable to leasing.
• Understanding of relevant statutory requirements, Occupational Health and Safety, POPIA, FICA and relevant sections of the Labour Relations Act.
• Proven ability to manage and lead a team.

What you will be doing

• Team Leadership (10%): Oversee performance management, training, and development, drive corporate culture change, and ensure a positive work climate. Ensure all team members are competent and address any performance issues promptly.
• Marketing of Space & Renewals (40%): Manage the vacancy list and marketing plan, handle lease negotiations, and secure sustainable income streams. Ensure accurate contract administration and timely tenant installations. Monitor and address outstanding renewals.
• Property Management (30%): Supervise service contracts, inspections, tenant installations, and maintenance. Ensure compliance with OHS Act and other statutory requirements, manage recordkeeping, and prepare management reports.
• Budgeting & Expense Control (10%): Contribute to budgeting, manage income and expenses, oversee energy management, and monitor expenses. Evaluate income, manage outstanding rent-rolls, and handle legal cases.
• Liaison (10%): Facilitate communication between tenants, clients, brokers, and the public. Address tenant issues, provide feedback to external clients, and assist brokers with queries and deals. 

Closing Date: 21 November 2024

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About the role

• In this dual role encompassing both Leasing and Debtors Administration, you will play a crucial part in supporting our property management functions. Your primary responsibilities will include the administration of Agreements of Lease and the creation and management of all associated contracts. You will ensure the integrity of critical data related to both buildings and tenants, and maintain strong, long-term relationships with tenants and property managers.

What you will bring

• Minimum Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
• Effective communication skills over the phone.
• Strong organizational and administrative capabilities.
• Clear and effective verbal and written communication.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

What you will be doing
Credit Balances:

• Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.

Lease Administration:

• New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.
• Tenant Administration: Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
• Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.
• In this role, you will be integral to maintaining efficient lease administration, ensuring data accuracy, and fostering strong tenant and internal relationships.

Closing Date: 21 November 2024