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  • Posted: Feb 23, 2022
    Deadline: Feb 24, 2022
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  • Exxaro is one of the largest South African-based diversified resources groups. It is listed on the JSE Limited where it is a constituent of the Socially Responsible Investment (SRI) index. The group’s current business interests span South Africa, Botswana, Republic of the Congo and Australia. At present, Exxaro produces over 39 million tonnes of coal p...
    Read more about this company

     

    Practitioner, HR Applications

        
    PURPOSE:  To ensure compliance of Human Resources (HR) Systems in accordance with business processes and governance.  Understand HR business requirements, processes and integration in order to effect continuous improvement.  Ensure integrity of applications and relevance as per defined HR processes.

    Minimum Requirements    
    QUALIFICATIONS:

    • N Dip: Human Resources Management (Essential/Minimum)
    • Certificate: SAP R/3 Consultant (Essential/Minimum)
    • B Tech (Relevant) (Recommended/Desirable)
    • Certificate First Line Management (Recommended/Desirable)

    EXPERIENCE: 

    • 5 years General HR and sound SAP systems knowledge    ( Essential/Minimum )  

    REQUIREMENTS: 

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

    Duties & Responsibilities    

    Application Management Support  

    • Assist business with technical specifications and User Acceptance Testing (UAT) testing meet business requirements pertaining to system modification
    • Ensure availability and optimal usage of applications in support of business outcomes
    • Continuously measure system availability to enable effective service
    • Implement corrective measures to eliminate Human Resources (HR) Systems data deviations / errors
    • Monitor and maintain e-learning system functionality and technical specifications and integration with other relevant HR Systems
    • Execute change control process
    • Ensure support processes and performance metrics are deployed to support creation of an enabling environment
    • Manage required HR system adjustments
    • Manage maintenance, updates and changes to relevant HR systems
    • Update system catalogues and SAP Maintenance
    • Liaise with the relevant 3rd parties regarding system configurations

    Best Practice and Knowledge Management   

    • Ensure users of system are competent and trained
    • Establish an HR system skills set and capability, centrally and embedded, to ensure sustainability

    Compliance, Governance and Assurance  

    • Ensure all data management information and reporting has integrity and is in strict compliance with good practise and governance
    • Business requirements must be configured timeously in systems
    • Execute change control procedures within governance framework

    Functional Excellence    

    • Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
    •  Identify and manage critical functional risks through appropriate mitigation plans/actions
    • Ensure execution and delivery of HR Application support services within agreed Service Level Agreements (SLA's)
    • Identify opportunities for process and/or system improvements
    • Participate in the development of system solutions toward optimising applicable processes

    Internal Business Processes  

    • Manage and follow through on support requests via logs for all HR System applications
    • Prioritise activities in line with business needs to ensure accurate and speedy resolution of queries/requests/needs
    • Monitor level of utilisation and performance for all HR systems and identify in the opportunities to optimise

    People Management  

    • Communication/engagement: Encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts and initiate difficult conversations
    • Support business to identify issues that need to be addressed or escalated
    • Provide feedback to business on progress on queries

    Safe and Healthy Work Environment    

    • Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Behavioural Alignment

    • Demonstrates the following:
    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    go to method of application »

    Contract Specialist

    PURPOSE: To manage, coordinate and administer contracts with suppliers. To assist Capital Buying Manager with formulation of capital buying strategies to align with overall Supply Chain Management strategy

    Minimum Requirements    
    QUALIFICATIONS:

    • B Degree (Relevant) (Essential/Minimum and/or)
    • Diploma Corporate Law (Essential/Minimum)
    • Certificate First Line Management (Recommended/Desirable)

    EXPERIENCE: 

    • 3-5 years  Relevant Supply Chain, Procurement, Contract Management or related experience. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).    (Essential/Minimum)   

    REQUIREMENTS: 

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

    Duties & Responsibilities    
    POSITION OUTPUTS:

    The incumbent will inter alia be responsible for the following:

    • Best Practice and Knowledge Management  
    • Identify and support implementation of process and system enhancements to continuously improve commercial management process
    • Facilitate commercial process and ensure adherence to sound ethical principles
    • Mitigate risk in terms of contractual exposure to the Company

    Business Partner Enablement  

    • Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
    • Provide process advice to business partners/end-users through in transaction guidance and support
    • Working with various internal and external stakeholders to expand and enrich supply chain content

    Compliance, Governance and Assurance  

    • Ensure all business and capital buying operations adhere and comply with corporate governance, statutory, legal and other internal requirements
    • Provide guidance to customers to ensure adherence to all policies, procedures, standards and guidelines
    • Ensure supplier stakeholders comply with relevant regulatory requirements
    • Identify, manage and mitigate risk associated with Supply Chain Management (SCM) capital buying initiatives
    • Integrate Capital Buying guidelines and procedures with those of the Company’s SCM blueprint

    Contract Management    

    • Negotiate and monitor savings
    • Administer tender process including adjudication of tenders
    • Agree adjudication matrix with project teams and negotiate regarding suppliers contract terms and conditions
    • Compile, evaluate, manage and maintain all contract related affairs regarding stipulations, recommendations and adherence to contractual rights and obligations
    • Establish, manage, maintain, approve or seek approval of contracts
    • Contribute to supplier development including Local Economic Development
    • Resolve contract disputes

    Customer and Client Relationship Management  

    • Maintain database of supplier information and ensure that integrity and quality of data are relevant and of required standard
    • Support on-boarding of new suppliers and manage supplier relationships
    • Provide relevant and specialized support to applicable stakeholders
    • Collaborate and communicate with suppliers
    • Build sound relationships with Business Unit (BU) end-users, key suppliers and Supply Chain (SC) Management
    • Work with contractors, consultants, Project Managers and BU end-users by providing contract specialist skills

    Procurement Management  

    • Negotiate procurement savings
    • Compile enquiry documentation as per project
    • Commercial and financial evaluation of tenders
    • Obtain tenders from specific marketplace through solicitation process

    Safe and Healthy Work Environment  

    • Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Behavioural Alignment    

    • Demonstrates the following:
    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    Method of Application

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