Jobs at Plennegy Group

RESPONSIBILTIES:

• Sorting waybills and invoices 
• Matching paperwork to goods 
• Following up and collecting missing invoices or documents 
• Withholding paperwork when cargo is not on the floor
• Framing import/export entries on JET Logistics and Asycuda World 
• Capturing correct tariff codes, CPC codes, values, weights, and quantities 
• Ensuring speedy but accurate processing
• Quality control of invoices, permits, SADC certificates, and clearing instructions 
• Retention and tracking of temporary import documents 
• Ensuring adherence to Customs Control Act and Incoterms
• Ensuring cargo is physically present before clearing 
• Holding and flagging cargo with SARS or documentation queries 
• Comparing vehicle loads against customs manifests
• Communicating missing documents or delays 
• Notifying relevant parties of queries or held cargo 
• Handling customer queries and complaints
• Ensuring no outstanding entries on EDI systems 
• Printing and submitting customs documents (SAD500, SAD505, SAD507, EDI notifications) 
• Capturing, scanning, and filing documentation
• Assisting supervisor/manager with additional tasks 
• Supporting team during high workload periods 
• Maintaining organised workspace and documentation

Requirements

REQUIREMENTS:

• Grade 12 (minimum)
• Relevant qualification in Logistics, Supply Chain Management, or Customs Clearing (advantageous) 
• Minimum of 3 years’ experience in customs clearing or cross-border logistics 
• Computer operations.
• Account reconciliations.
• Basic people handling skills.
• Commercial arithmetic calculation.

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RESPONSIBILTIES

Supervising inbound freight services

• Monitoring effective off-loading of line-haul by Assessing all processed data related to the movement of material, such as printing incoming manifests, separating and splitting to vehicles on manifests, open seals, signing “CCL’ delivery notes, creating scan numbers for off-loading and giving off-loading instructions. Sorting waybills into delivery routes. Monitoring line-haul consignment off-loading and sortation. Debrief manifest into freightware.
• Monitor correct handling of hazardous, prohibited, suspicious, damaged, short landed and return to origin consignments, and advise / action as indicated.
• Ensure information systems are functioning and that all data and status information is captured and entered into the required system accurately.
• Compare floor reports.

Supervising outbound freight services

• Monitor effective loading of line-hauls: Present material to meet scheduled departures (creating manifests, etc). Monitor line-haul consignment loading. Seal and authorise manifests.
• Ensure communication / distribution of freight information (retain manifests, discrepancy manifests).
• Ensure correct handling and lodgement of all consignments including hazardous, prohibited, suspicious, damaged, unidentified and return to origin and take action as is appropriate.
• Ensure information systems are functioning and that all information is captured and entered into the required system.

Supervise loading local deliveries

• Monitor vehicle loading and floor activity.
• Seal and authorise manifests

Requirements

REQUIREMENTS:

• Grade 12
• National Certificate in Road Transport Management
• 3 to 4 years experience in freight/transport
• Supervisory position and general operations procedures
• Basic understanding of Freightware or similar freight management system.
• In dept understanding of operation.
• Understanding of freight packaging requirements including hazardous chemicals, and load distribution
• Basic technical understanding of motor vehicles and general traffic ordinances.
• Basic understanding of fleet tracking system
• Software applications (MS Word, Excel, Outlook)
• Computer operations.
• Basic people handling skills.
• Commercial arithmetic calculation.
• Customer Care Skills
• Supervisory Skills

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RESPONSIBILITIES:

Developing new business by

• Prospecting for new business by opportunity identification, area and business review, making telephonic contact and cold calling
• Qualifying potential clients in terms of requirements (volumes, distribution areas, current providers, cargo types etc.)
• Typing client quotations and scheduling meetings
• Formally presenting the business proposal
• Conducting follow-up and progress calls
• Obtaining client proposal acceptances
• Preparing / submitting weekly new business reports / sales filters
• Gathering market intelligence / information in terms of freight service opportunities, competitor activities and reports, accordingly
• Monitoring credit applications submitted for approval and expediting same

Achieving branch sales results by

• Understanding sales expectations, monitoring own performance and correcting where needed
• Identifying target markets / sales opportunities and routes
• Preparing sales filters, assessing clients against standard profiles, reviewing and setting rates
• Obtaining approval for new client proposals
• Monitoring, investigating, administering and approving client claims

Maintaining client services and sales volumes by

• Handling client enquiries, queries and problems and facilitating resolutions
• Conducting monthly and weekly service call visitations
• Identifying and capitalizing on service / sale extension opportunities
• Advising rate increases and processing procedural changes
• Building client relationships at all levels
• Scheduling and maintaining client visitation roster
• Preparing weekly visitation reports
• Identifying client sales volume declines and implementing corrective action

Determining branch strategies by

• Gathering pertinent business freight service and operational information
• Identifying and evaluating trends and opportunities
• Determining sales / operational strategies, defining objectives and evaluating the outcome

Achieving operational results by

• Monitoring / enforcing the application of Branch inbound / outbound procedures and service standards
• Reviewing operations performance via Freightware and management reports in terms of damages, claims, productivity, PODS processed, load times, customer complaints, delivery problems, special requirements etc.
• Monitoring fleet needs, maintenance costing and sub-contractor service levels
• Handling major customer complaints and problems
• Conducting route re-engineering, as indicated
• Recommending new operations policy / procedures and methods

Maintaining branch administration and financial control by

• Reviewing and authorising creditors’ payments / reconciliations
• Reviewing / authorising petty cash expenditure and reconciliation
• Authorising branch expenditure within agreed limits
• Reviewing and authorising staff change documentation including engagements, terminations, salary / wage adjustments, transfers, promotions etc
• Monitoring the application of all administrative procedures and take action with regard to deviations, including banking, vehicle and tyre maintenance, vehicle logs, etc
• Reviewing branch profit and loss accounts, taking and maintaining appropriate action
• Monitoring outstanding debts and implementing collections, as indicated
• Undertaking branch assets and freight security auditing, investigating and reporting on deviations from asset register or freight holding reports
• Ensuring the maintenance and Integrity of the branch IT and communication systems

Maintaining staffing levels, identifying training and development needs within branch by

• Recruiting and selecting branch staff
• Ensuring the orientation of all new and promoted employees
• Developing / ensuring implementation of branch training and development plans
• Ensuring a safe, healthy and secure working environment and compliance with Labour Legislation
• Developing succession and EE plans and personal growth opportunities
• Developing / reviewing position descriptions, communicating job expectations to direct reporting, managing performance, coaching, counseling and disciplining employees to ensure the achievement of performance and productivity standards
• Ensuring compliance with all HR policies, practices and administrative procedures

Requirements

REQUIREMENTS:

Education

• Grade 12 Minimum (Matric)

Experience

• Approximately 3 to 4 years in Transport or freight related environment

Technical Knowledge

• Basic knowledge on Managerial / people management principles
• Sales budgeting knowledge
• Strategic Management
• In depth understanding of freight processes, including freightware and similar management systems
• Basic understanding of road transport and traffic ordinances in SA
• Basic understanding of all organisational discipline (Marketing, HR, finance and info technology etc.)
• Financial interpretation

Computer Literacy

• Computer operation, Basic MS Word, Intermediate Excel, PowerPoint

Skills & Competencies

• Formal presentation and group facilitation
• Problem solving skills
• Excellent interpersonal skills
• Ability to communicate on all levels – both internally and externally
• Ability to handle customer queries and complaints – taking the necessary correct action as and when required
• Ability to communicate job expectations to direct reports
• Excellent time management and administrative skills

Work-Related Requirements

• Ability to work under pressure and to meet deadlines the majority of the time
• Ability to work unsociable hours as and when required
• Ability to work unsupervised the majority of the time
• Ability to work as a team player

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RESPONSIBILITIES:

Invoice Processing and Creditors Administration

• Receive, verify, code and process supplier, administration and internal invoices accurately and within agreed deadlines.
• Confirm that invoices are valid, correctly authorised and supported by the required documentation.
• Allocate transactions to the correct supplier, general ledger account, cost centre and business entity.
• Follow up with branches and suppliers regarding missing or outstanding invoices, statements, credit notes and supporting documents.
• Maintain complete, accurate and orderly electronic or physical creditors records.

Reconciliations and Month-End

• Reconcile each supplier statement to the creditors ledger monthly and investigate all reconciling items.
• Reconcile internal accounts between Mascor, Fuel and FuelCo and resolve discrepancies promptly.
• Prepare and process journals, transfer journals and contras on the applicable accounting systems.
• Review creditor balances and outstanding items to support accurate and timely month-end close.
• Retain reconciliations and supporting documentation for management review and audit purposes.

Payments and Banking Preparation

• Prepare accurate payment runs for Fuel, FuelCo, Equip SA, Dalton Toyota, Greytown Toyota and other assigned entities.
• Verify supplier details, approved invoices, payment terms and amounts before submitting payment batches for authorisation.
• Prepare CSV payment files for upload to the bank in accordance with approved controls and cut-off times.
• Ensure that suppliers are paid accurately and timeously and distribute remittance advice where required.
• Support the prevention of duplicate, unauthorised or incorrect payments by applying established financial controls.

Transaction Review and Allocations

• Review E-Wallet transactions for Fuel, FuelCo, Dalton Toyota, Greytown Toyota and Head Office.
• Check credit card allocations and ensure that transactions are supported and allocated correctly.
• Process other required invoices and finance transactions for assigned entities.
• Identify unusual or incomplete transactions and escalate them to the appropriate manager.

Supplier and Stakeholder Management

• Act as a professional point of contact for supplier, branch and internal stakeholder queries.
• Investigate and resolve invoice, statement, allocation and payment queries within agreed turnaround times.
• Communicate clearly and timeously regarding outstanding information, disputed items and payment status.
• Maintain constructive working relationships and uphold the company’s reputation in all interactions.

Compliance and General Administration

• Comply with company policies, delegated authority levels, financial controls, applicable laws and regulations, occupational health and safety requirements and relevant franchise requirements.
• Protect confidential financial and supplier information and maintain appropriate records.
• Provide documentation and information for internal and external audits when requested.
• Perform reasonable ad hoc finance and administrative duties as assigned.

Requirements

REQUIREMENTS:

Minimum Requirements

• Grade 12 / National Senior Certificate, preferably with Accounting or Mathematics.
• A certificate or diploma in Accounting, Bookkeeping, Finance or a related field is advantageous.
• At least two years’ relevant experience in a creditor, accounts payable or finance administration role is preferred.
• Practical experience in high-volume invoice processing, supplier reconciliations and payment preparation.
• Proficiency in Microsoft Excel and accounting or ERP systems; experience with Equip SA and Kerridge is advantageous.
• Working knowledge of basic bookkeeping principles, creditor controls and financial documentation.

Core Competencies

• High numerical accuracy and attention to detail.
• Strong planning, organisation and record-keeping skills.
• Ability to prioritise, meet deadlines and work effectively under pressure.
• Analytical thinking and practical problem-solving ability.
• Clear, professional written and verbal communication.
• Integrity, confidentiality, accountability and reliability.
• Ability to work independently and collaborate across branches and departments.
• Customer- and supplier-service orientation.

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RESPONSIBILITIES:

• Ensuring that the yard area is kept neat, tidy and maintained
• General maintenance including: building maintenance, roller doors, lighting, flooring, painting & welding
• Assisting with general housekeeping & gardening

Requirements

REQUIRMENTS:

• Grade 12 (Matric) minimum
• Working times: Monday – Friday (7h00 – 17h00)
• Ability to work under pressure
• Ability to communicate in English
• General knowledge on vehicles
• Forklift Driver License preferable
• Ability to work unsupervised
• Ability to use hand tools & Power tools
• Reliable
• High degree of integrity
• Presentable at all times
• Ability to work overtime as and when required
• Own transport to and from work