Jobs at Redefine Properties

Primary Purpose of the Job

• To join the legal team as a part of a support service to a REIT company and assist with timely, professional, and credible and ongoing legal advice to all areas of the business by ensuring the minimisation of risk and the enhancement of organisational and managerial effectiveness with regard to all areas of the business. This will include, inter alia, the drafting and reviewing of all documents and agreements, overseeing junior members of the team to ensure that their work output and the quality of their work is up to standard and correct in law. Performing the necessary performance review undertakings and always reporting to the Chief Legal Officer (“CLO”); remaining up to date with all case law and developments in the law and providing any opinions for the legal department and the team, which will include notifying and presenting to the business any changes to law and legal principles that have an effect on any particular business unit. The operation of the legal department is to service all business units and mimic, in a corporate environment, the functioning a legal practice.

Key Performance Areas (KPA's)

• Extensive in-house drafting of commercial agreements relevant to all business units
• Managing and assisting with the property acquisitions and disposals process including liaising with stakeholders, drafting and monitoring to successful conclusion
• Management of litigious matters and, where necessary instructing and managing external preferred legal counsel and consultants
• Preparing a budget in conjunction with the finance team and managing the budget
• Interaction with Manco
• Managing and supervising a team of legal advisors, junior legal advisors, learners and assistants
• Performing legal and/or factual research and investigations as required
• Analysing specific legal problems relevant to the business and assisting in the development of responsive solutions, strategies, opinions, policies, and procedures
• Ensuring that all instructions, legal documents, and other contractual documents which the legal department is instructed to consider are effectively drafted, reviewed, interpreted, and vetted and providing proactive and correct legal assistance and advice on the aforegoing as per all legislative and common law requirements
• Assessing, assisting and advising effectively and liaising with all required stakeholders where relevant to minimize and control risks to the company and ensuring that the systems, controls and processes are appropriate
• Ensuring the company is in compliance with the relevant legislation
• Managing and overseeing junior team members including allocation of work, mentorship, supervision and ensuring that the quality and legal principles are not compromised
• Attending to all legal requirements of the business expeditiously
• At all times complying with the processes; protocols and procedures of the business and the legal department
• Implementing innovative processes and policies with a view to best serving the business
• Interacting and Networking

Job Specific Requirements
Job Knowledge:

• Litigation (including dispute resolution) knowledge – 2 to 3 years
• Commercial drafting (all areas and disciplines)
• Up to date with all applicable legislation including but not limited to legislation having a direct effect/being specific to the property industry
• extensive and practical knowledge of the Companies Act- 3 to 4 years
• Property transfer experience – 2 to 3 years
• Research & interpretation methodology - 1 year
• Debt collection

Job Related Skills:

• Commercial drafting
• Property knowledge
• Knowledge of the litigation process and ability to apply in the corporate environment
• Analytical skills
• Written and oral communication skills
• Sound decision making in consultation with the business and the legal team
• Learning and researching
• Planning & organising
• Management
• Negotiation
• Interpersonal skills
• MS Office skills
• Adapting and responding to change

Job Experience:

• Combination of private practice and in house experience
• At least 5 years post-admission experience in practice
• 3 – 5 years’ experience in an advisory position in the corporate or commercial
• Industry related experience – Minimum 1 Year
   

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Primary Purpose of the Job

• To provide administrative and clerical support to the centre management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties. To perform to the best of your abilities all duties and responsibilities reasonably assigned to you. You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.

Key Performance Areas (KPA’s)

• Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by: o Assisting company personnel and service providers as needed
• Keeping management informed of area activities, any significant problems, and cleaning concerns
• Responsible for maintaining courteous, professional relations with clients and the public
• Responsible for related duties as required or assigned
• Request quotes for jobs assigned by Centre/Property/Facilities manager
• Issue orders by means of IT systems when required.
• Call out contractors as and when required.
• Collecting outstanding invoices from suppliers
• Monitoring progress on all open/uncompleted jobs
• Keeping OHS files updated for Property/Facilities manager
• Answering of the switchboard and diverting calls to the correct person
• Taking messages and ensuring that the message is delivered timeously to the correct person.
• Attending to clients and ensuring that the person being visited is informed
• Schedule board room bookings
• Arranging deliveries and collections of documents
• Arranging couriers services
• Filing and sorting post
• E-mails and faxes are routed to the correct department
• Distributing of memos and correspondence and assisting with typing when necessary
• Assist Centre Manager with collecting turnovers, credit control and any other tenant related issues
• Keeping office neat and ordering of stationary supplies.

Skills and competencies

• High level of integrity and professionalism
• Attention to detail
• Proficiency in MS Office Suite
• Be able to work under pressure and quick turnaround time
• Oral and written communication skills
• General administrative and report writing skills
• Conflict and dispute resolution skills
• Problem solving skills
• Computer proficiency skills
• Time management skills

Experience and Qualifications

• Grade 12 (essential)
• Administrative or technical diploma/certificate will be an advantage
• 2 years general administrative experience
• 1 year systems experience
• Technical property related experience will be an advantage
• Customer and supplier liaison experience will be an advantage
• Previous experience and / or knowledge of the property industry will be an advantage