Jobs at TCTA (Trans-Caledon Tunnel Authority)

KEY PERFORMANCE AREAS

Ensuring goods and services are procured in alignment with project timelines

• Conduct market analysis for allocated procurement items.
• In collaboration with the requesting department prepare procurement strategy for the acquisition of such infrastructure goods and services.
• Ensure goods and services for Infrastructure procurement are procured within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
• Procurement of goods and services for requisitions from established panels within the prescribed timelines.
• Provide advisory and secretariat support to the Bid Evaluation Committees.
• Conduct Expressions of Interest and RFIs where necessary in accordance with the approved policies and procedures.

Management and Regulatory Reporting

• Provide procurement information for departmental management monthly and quarterly reporting.
• Regularly update construction contracts information on Register of Projects (ROP) and Register of Contracts (ROC).
• Submit regular reports on the implementation of B.U.I.L.D programme and CPSG.

Enhance the internal control environment, risk management, and governance

• Identify risks and adequate mitigation measures.
• Implement action plans to mitigate identified risks within the set timelines.
• Internal and External Auditors’ Reports:
• Ensure submission of relevant information as requested by auditors within the prescribed timelines.
• Clarifications submitted to the auditors within the prescribed timelines.
• Audit findings management response submitted within prescribed timelines.
• Inputs into the management action plan to address findings.
• Resolution of management action plans within the prescribed timelines.
• Provide inputs into the development and updates on procurement policies, procedures and templates.

Stakeholder Management

• Proactively engage internal and external stakeholders in the preparation of the procurement process.
• Keep requesting departments updated on progress with the procurement process.

Participation in organisational activities

• Serve in organisational structures and forums as delegated and appointed.

Support End users in Contract Management and Administration

• Provide inputs into the contract register.
• Review variation orders prior to approval.
• Invoices processed and paid within the prescribed timelines.
• Purchase orders issued in accordance with the approved procedures.
• Contract performance reports submitted.
• Review invoices for accuracy of rates and validity of contracts prior to submission to Finance for payment.
• Provide inputs to the policies, procedures and templates.
• Support the end user during claims and dispute adjudication processes.

Requirements
MINIMUM REQUIREMENTS

• B Degree/B Tech - Bachelor of Commerce in Supply Chain Management.
• Minimum of 8 years’ experience in a purchasing and procurement professional (construction) role preferably within a public sector procurement environment.
• At least 3 mega projects contracts procured (construction) and managed until contract closeout.
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• Demonstrable experience leading technical aspects of infrastructure contract negotiations.
• Understanding and experience in CIDB regulations and standards.
• Knowledge of various procurement models for infrastructure such as EPC, O&M Contracts, Employers.
• Intermediate Excel, Word and database management software.
• Knowledge of tender administration processes.

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KEY PERFORMANCE AREAS

Collective Bargaining

• Ensure employer practices remain in compliance with legislation: (LRA; BCEA; EE; etc).
• Oversee compliance with the union’s negotiated collective agreements, and act as specialist advisor to collective bargaining.
• Liaise with the Chairperson of the Bargaining Forum in relation to the Bargaining Forum meetings, programmes, plans, actions items etc and ensure managements role is fulfilled. 
• Oversee collective bargaining procedures, including drafting, reviewing and modifying proposals and negotiating collective bargaining agreements.
• Provide advice and guidance to management as needed; including drafting proposals and facilitating meetings with union representatives.
• Assist management with specialist advise during crisis situations, such as labour strikes, to facilitate effective negotiations and resolve issues quickly. 
• Consult with executive management to get input into aspects of personnel policies, developing new or revised union agreements.

ER related Capacity Building

• Develop and present information briefings for management to improve understanding of employment relations and consequence management.
• Promote improved employee relations solutions, including the provision of high-quality and responsive ER training to both line management and staff as and when it is required.
• Ensure that ER policies and procedures are current and aligned to legislative requirements and the overall business strategy. 
• Facilitate end-to-end disciplinary processes in liaison with line managers and provide advice and support on ER matters (e.g., disciplinary, grievances, performance issues, contracts of employment, restructuring and the management of industrial action to ensure timely resolution of disputes.

Management of employee relations

• Communicate effectively with managers, executives and union representatives to create a positive working environment, address worker grievances and verify compliance with policies and procedures.
• Manage grievances as and when required, including managing investigations, and the completion of resolution procedures.
• Coordinate with HR and other departments (e.g., Internal Audit, Risk Office, and Procurement i.r.o. ensuring alignment between PFMA and LRA takes place) to create and sustain positive employee relations and facilitate effective communication between employees and management. 
• Compile and maintain accurate records and monthly reports, including information on statistics of employee relations matters in the organization.
• Represent TCTA at the CCMA.

Combined Assurance

• ER risk identification and mitigation.
• Liaise with Compliance department in resolving Fruitless and Wasteful expenditure incidents by facilitating the resolutions of Consequence management in time.

Organisational participation and backup

• Participate in cross functional teams, committees etc.
• Act in best interest of TCTA

MINIMUM REQUIREMENTS

• B Degree or equivalent in HR, Law/Labour Law
• 8 Years Experience