Supply Chain Management Specialist - Capital Projects at TCTA (Trans-Caledon Tunnel Authority)

KEY PERFORMANCE AREAS

Ensuring goods and services are procured in alignment with project timelines

• Conduct market analysis for allocated procurement items.
• In collaboration with the requesting department prepare procurement strategy for the acquisition of such infrastructure goods and services.
• Ensure goods and services for Infrastructure procurement are procured within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
• Procurement of goods and services for requisitions from established panels within the prescribed timelines.
• Provide advisory and secretariat support to the Bid Evaluation Committees.
• Conduct Expressions of Interest and RFIs where necessary in accordance with the approved policies and procedures.

Management and Regulatory Reporting

• Provide procurement information for departmental management monthly and quarterly reporting.
• Regularly update construction contracts information on Register of Projects (ROP) and Register of Contracts (ROC).
• Submit regular reports on the implementation of B.U.I.L.D programme and CPSG.

Enhance the internal control environment, risk management, and governance

• Identify risks and adequate mitigation measures.
• Implement action plans to mitigate identified risks within the set timelines.
• Internal and External Auditors’ Reports:
• Ensure submission of relevant information as requested by auditors within the prescribed timelines.
• Clarifications submitted to the auditors within the prescribed timelines.
• Audit findings management response submitted within prescribed timelines.
• Inputs into the management action plan to address findings.
• Resolution of management action plans within the prescribed timelines.
• Provide inputs into the development and updates on procurement policies, procedures and templates.

Stakeholder Management

• Proactively engage internal and external stakeholders in the preparation of the procurement process.
• Keep requesting departments updated on progress with the procurement process.

Participation in organisational activities

• Serve in organisational structures and forums as delegated and appointed.

Support End users in Contract Management and Administration

• Provide inputs into the contract register.
• Review variation orders prior to approval.
• Invoices processed and paid within the prescribed timelines.
• Purchase orders issued in accordance with the approved procedures.
• Contract performance reports submitted.
• Review invoices for accuracy of rates and validity of contracts prior to submission to Finance for payment.
• Provide inputs to the policies, procedures and templates.
• Support the end user during claims and dispute adjudication processes.

Requirements
MINIMUM REQUIREMENTS

• B Degree/B Tech - Bachelor of Commerce in Supply Chain Management.
• Minimum of 8 years’ experience in a purchasing and procurement professional (construction) role preferably within a public sector procurement environment.
• At least 3 mega projects contracts procured (construction) and managed until contract closeout.
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• Demonstrable experience leading technical aspects of infrastructure contract negotiations.
• Understanding and experience in CIDB regulations and standards.
• Knowledge of various procurement models for infrastructure such as EPC, O&M Contracts, Employers.
• Intermediate Excel, Word and database management software.
• Knowledge of tender administration processes.