Jobs Available at Department of Agriculture(DOA)

REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma Public Administration / Public Management / Business Administration / Business Management. Minimum of 3 years’ experience at junior management level in administration environment.
• Job related knowledge: Knowledge of Supply Chain Management process. Knowledge of government systems and structure. Public Service Regulations. Treasury Regulations. Public Finance Management Act (PFMA). Preferential Procurement Policy Framework Act. Knowledge on Departmental transversal system (Basic Accounting System (BAS), Personnel and Salary Administration (PERSAL), Logistical Information System (LOGIS). Knowledge of legislation, policies and procedure: The Constitution, Good governance and Batho-Pele principles, Public Finance Management Act, Public Service Regulations, Government decision making processes, Government systems and structures.
• Job related skills: Planning and organising skills. Analytical skill. Document management skills. Office management skills. Financial Management skills. Interpersonal skills. Computer skills. Resource planning skills. Problem solving and decision-making skills. Time management skills. Communication skills. A valid driver’s licence. Willingness to travel and / or work irregular hours. Ability to work under pressure. 

DUTIES :

• Manage the coordination of financial management services. Ensure sufficient budget for expenditure incurred. Certify correctness of invoices. Compile budget inputs. Ensure Medium Term Expenditure Framework processes are adhered to. Ensure that expenditure is within the correct allocation. Take precaution of unauthorised, wasted or fruitless irregular expenditure. Manage the administration support services. Coordinate the development/reviewal of operational / strategic plan. Oversee logistical arrangements. Manage office accommodation.
• Manage registry services. Compile reports. Attend to queries from Internal Audit. Provide secretariat support services. Oversee the drafting of minutes and signing off where applicable. Manage the procurement of goods and services. Manage the compilation of Demand Management Plan. Facilitate supply chain management services. Facilitate monthly, quarterly, and annual reporting on SCM related matters. Manage the safekeeping, utilisation and maintenance of all assets. Ensure proper administration of sourcing and evaluation of quotations. Handle queries from internal and external clients relating to supply chain matters. Manage compliance with regards to the implementation, interpretation and application of administration policies.
• Promote adherence to policies such as Public Finance Management Act, Procurement, Human Resource, Transport and Records management policies. Develop administrative policies procedures and provide inputs for policy development. Manage the coordination of human resources support services. Manage all training requirement and activities. Manage the component equity plan and ensure vacancies are filled accordingly. Manage recruitment process. Manage leave record. Ensure that quarterly and annual Employee Performance Management and Development System evaluations for the component are done. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Logistics Management/ Supply Chain Management/ Public Management (NQF Level 6). Minimum of 3 years’ supervisory level in Asset Management.
• Job related knowledge: Knowledge of Public Finance Management Act. Knowledge of Treasury Regulations. Broad Based Black Economic Empowerment. LOGIS (Logistic Information Systems). BAS (Basic Accounting System). BAUD (Asset Register System) Modified Cash Standards. Accounting Manual for Departments.
• Job related skills: Leadership skills. Management skills, Computer skills, Project Management skills and a valid driver’s license. 

DUTIES :

• Promote correct implementation of sound asset management practices. Inform, guide and advise departmental employees on asset management matters. Contribute to the design and development of asset management systems, policies, strategic and annual physical asset management planning. Monitor and review the progress of the asset verification. Compile and manage the asset verification in the Department. Capture asset information on the inventory list (room list) of the asset holder and in the relevant registers. Issue assets and inventory list (room list) list of asset holders.
• Ensure the movement of assets in the register. Monitor assets for physical condition, utilization functionality and financial performance. Manage the bar coding of all movable assets. Approve of the movable asset register updates. Manage the disposal of assets in the department. Manage the disposal and transfer of assets process in the department. Supervise the receipt and issue of all movable assets in the department. Perform quantity and quality control. Ensure that assets are removed from the register after approval. Compile memorandums and reports on the disposals to the Disposal Committee. Ensure correct financial reporting. Manage the additions and reconciliation process between BAS and the Asset Register.
• Ensure journals are requested to amend misclassifications. Prepare financial information for financial statement purposes. Supervise employees to ensure sound physical asset management. This would, inter alia, entail the following: General supervision of employees. Allocate duties and do quality control of the work delivered by supervisees. Advise and lead supervisors regarding all aspects of the work. Manage performance, conduct and discipline of supervisors. Ensure that all supervisors are trained and developed to be able to deliver work of the required standard efficiently and effectively. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. Address enquiries and provide advice and guidance on asset allocation and control. 

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REQUIREMENTS :

• Applicants must be in possession of a National Diploma in Purchasing Management / Supply Chain Management / Public Administration (Management) / Logistics / Business Management (Administration). Minimum of 2 years’ experience in Demand Management and Acquisition Management environment.
• Job related knowledge: Public Finance Management Act. Treasury Regulations. Preferential Procurement Policy Framework Act (PPPFA) and its associated regulations. Departmental SCM procedures and policies.
• Job related skills: Computer literacy. Interpersonal skills. Administrative skills. Written and verbal communication skills. Supervisory skills. Ability to work in a team. Working under pressure. A Valid divers’ license. 

DUTIES :

• Administer departmental requests: Source quotations. Compile comparative schedule. Check compliance. Implement and maintain effective systems and procedures for supplier’s registration and accreditation: Guide and assist with the registration and accreditation of suppliers databased of National Treasury.
• Administer budget and administrative tasks for bid committee division: Source proposal from suppliers. Manage the invitation of quotation from the database and update the database for suppliers. Draft and package the submission to the Bid Committee for proposal. Prepare comparative schedule in terms of the preferential procurement policy. Framework Act and regulations. Maintain an efficient and effective system of procurement of goods and services: Compile reports. Manage the spreadsheet of the request: Compile a spreadsheet. Update and distribute spreadsheet to clients. 

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REQUIREMENTS :

• Applicants must be in possession of a Degree/National Diploma in Purchasing Management/ Supply Chain Management/ Public Administration (Management) / Logistics / Business Management (Administration). Minimum of 2 years’ experience in Demand Management and Acquisition Management environment.
• Job-related knowledge: Public Finance Management Act. Treasury Regulations. Preferential Procurement Policy Framework Act (PPPFA) and its associated regulations. Departmental SCM procedures and policies.
• Job-related skills: Computer literacy. Interpersonal skills. Administrative skills. Written and verbal communication skills. Supervisory skills. Ability to work in a team. Working under pressure. A valid diver’s license. 

DUTIES :

• Implement standard operating procedures, SC policy and delegations of authority in bids unit: Adhere to the SCM prescripts for all bidding processed. Render advisory and secretariat services to appointed specification and bid evaluation committee meetings.
• Render Bids administration: Render advisory and secretariate services to appointed specification and bid evaluation committee meetings. Prepare bud documents. Partake and ensure adherence to SCM prescripts during specification meetings. Arrange and attend briefing sessions. Close and open tenders. Conduct compliance checks on bid proposals received. Arrange and attend evaluation sessions. Prepare bid evaluation reports. Present bid evaluation reports to Bid Adjudication Committee (BAC).
• Prepare management information, statistics and reporting on Bids: Provide weekly reports on progress of projects. Update the bid register. Undertake all administration functions required with regard to financial and human resource administration: Supervise staff. Ensure that the unit’s procurement is undertaken in line with the Demand Management Plan. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Logistic Management/ Supply Chain Management/ Public Management (NQF Level 6). Minimum of 2 years’ experience working in Asset Management.
• Job-related knowledge: Knowledge of Treasury Regulations. Knowledge of Public Finance Management Act. Preferential Procurement Policy Framework Act (PPPFA) and its associated regulations. Knowledge of Departmental SCM procedures and policy. Knowledge of Asset management prescripts and procedures.
• Job related skills: Communication skills (verbal and written), Management skills, Interpersonal skills, Organising skills, Teamwork, Working under pressure, LOGIS, A valid driver’s license. 

DUTIES :

• Ensure effective management of assets. Conduct training in assets management. Provide support to client offices. Ensure compliance with Departmental asset management policies and procedures. Maintain the departmental asset register. Compile and maintain asset register in the Department. Ensure bar coding of assets. Capture newly acquired asset according to the set standard. Ensure movement of assets is properly recorded and processed. Retire assets from the asset register due to disposals, thefts and losses.
• Reconcile between asset register and BAS on monthly basis. Ensure effective filling system of all asset management records. Perform assets verification and spot checks. Verify assets of the Department annually. Ensure spot checks quarterly. Reconcile assets on the floor with the asset register according to the verification plan. Identify obsolete and redundant assets for disposal as per standards. Recommend redundant assets for disposal. Maintain the barcoded asset system/register. Ensure that all procured assets are barcoded for identification purposes. Keep proper register for barcoding. Conduct backups. Provide monthly, quarterly and annual reports for financial reporting. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Logistic Management / Supply Chain Management / Public Management (NQF Level 6). 1 year experience working in Asset Management.
• Job related knowledge: Knowledge of Treasury Regulations. Knowledge of Public Finance Management Act. Knowledge of Supply Chain Management and Government Asset Policy. Knowledge of BAS systems. Knowledge of LOGIS (Asset Register).
• Job related skills: Communication skills (verbal and written), Supervisory skills, Good interpersonal relations skills, Time management skills, Organizing and office administration skills, Computer Literacy, Report writing skills. Report writing skills, Teamwork, Working under pressure, Record keeping skills, People management skills, Monitoring and evaluation skills, Negotiation and conflict resolution skills, Customer focus skills and Computer literacy skills. A valid driver’s license. 

DUTIES :

• Ensure effective management of assets. Conduct training in assets management. Provide support to client offices. Ensure compliance with Departmental asset management policies and procedures. Maintain the departmental asset register. Compile and maintain asset register in the Department. Ensure bar coding of assets. Capture newly acquired asset according to the set standard. Ensure movement of assets is properly recorded and processed. Retire assets from the asset register due to disposals, thefts and losses.
• Reconcile between asset register and BAS on monthly basis. Ensure effective filling system of all asset management records. Perform assets verification and spot checks. Verify assets of the Department annually. Ensure spot checks quarterly. Reconcile assets on the floor with the asset register according to the verification plan. Identify obsolete and redundant assets for disposal as per standards. Recommend redundant assets for disposal. Maintain the barcoded asset register. Ensure that all procured assets are barcoded for identification purposes. Maintain a proper barcode register. Administer the departmental asset register. 

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REQUIREMENTS :

• Applicants must be in possession of grade 12 Certificate. A Bachelor’s Degree / National Diploma in Security Risk Management, Police Science and Policing (NQF6). Must obtain a Top Security Clearance within a year of appointment. Minimum of 2 years of experience in the field of security vetting.
• Job related knowledge: Knowledge on security vetting administration. Extensive knowledge in general administration.
• Job related skills: Communication skills, Facilitation skills, Computer literacy, Report writing skills, Presentation skills, Listening skills and Interpersonal relations skills. A valid driver’s licence and willingness to travel on a regular basis. 

DUTIES :

• Conduct vetting fieldwork investigations. Gather relevant information. Conduct proper analysis and quality checks on the information. Compile and submit reports to management and State Security Agency (SSA) on all vetting files and reports completed on a regular basis. Conduct vetting investigations in respect of confidential and secret levels. Provide inputs for the development and implementation of policies, guidelines, norms and standards in vetting investigations. Analyse, research and evaluate all vetting related information.
• Provide advice and guidance on the interpretation and application of legislation, policies and procedures. Provide effective communication channels and systems between the Department and the State Security Agency (SSA) and other related agencies. Liaise regularly with State Security Agency (SSA), South African Police Service (SAPS), South African Secret Service (SASS), Defence, Department of Home Affairs and other critical stakeholders for advice and assistance to obtain additional information. Administer vetting files and reports.