Jobs Available at Financial Intelligence Centre (FIC)

Job Description

• Apply analytical approaches, processes, and tools to detect proceeds of crime and specifically instances of money laundering and terror financing.
• Interpret information from various systems and records and evaluate information in the context of possible crimes being committed.
• Interact / pursue opportunities with external stakeholders / third parties, when required to discuss findings and obtain information.
• Conduct analysis of various data sets of standards to medium complexity and add value to information received to establish if there are reasonable grounds for disclosure to relevant stakeholders.
• Conduct financial analysis to ensure creation of relevant intelligence products.
• Determine relevance and completeness of information and identify gaps based on experience and judgment.
• Contextualise information according to clients’ needs and prepare relevant reports, including the creation of charts and graphics, to explain findings in matters where there is a suspicion of proceeds of crime, money laundering or terrorist financing.
• Interpret the needs of clients to ensure product output which may inform decision making.
• Generate integrated quality assured products, which are timeous and relevant.
• Provide technical input in improving the understanding and knowledge of factors that allow, promote and deter money laundering and terror financing.
• Plan and manage tasking and output under supervision.
• Assist relevant stakeholders through active involvement in joint operations and assist with technical support in instances of priority coordinated team projects.
• Prepare basic court-directed documentation and provide factual testimony in a court of law whenever required.
• Update records and compile statistics related to all tasking.
• Provide input to assist in updating relevant data bases to support/enhance data analysis and improve data mining.

EDUCATION,SKILLS AND EXPERIENCE

• Relevant University Degree
• At least three years' experience in relevant field
• Sound knowledge in any of the following fields is preferable: financial and information analysis, intelligence, forensics or internal auditing.

Working experience in the following fields will be advantageous:

• Intelligence
• Law
• Law enforcement
• Accountancy
• Sound knowledge and experience using the Microsoft office suite and Excel is a prerequisite.
• Working knowledge of data analysis applications, tools, and systems will be an advantage.
• Anti-money laundering training will be an added advantage.

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KEY PERFORMANCE AREAS

TECHNICAL COMPETENCIES

• Manage organisational projects - ensuring visibility of all project management knowledge areas, project stages, and their associated deliverables.
• Develop the business case for the project concepts identified and conduct general cost/benefit analysis.
• Develop a project charter and establish a high-level roadmap to deliver on the project vision, outputs/outcomes and benefits to be realised.
• Define the Statement of Work and Specifications for the requested goods and services.
• Develop a detailed project plan using approved FIC project management methodologies and processes.
• Drive the performance of the project, provide active management of project components/work streams and resolve project quality and design issues.
• Manage the project constraints to ensure quality delivery on time and within budget
• Integrate the various design components of the project (process, people, technology dimensions).
• Apply the FIC’s project, change and business analysis methodologies and practices in an appropriate manner during project delivery.
• Empower project stakeholders through project information and feedback to make judicious project decisions at Steering Committee level.
• Provide a single point of focus for all project issues, governance, escalation of risks and consideration of alternative project options.
• Monitor, control and communicate project progress using the reporting standards (status reports, etc)
• Establish mechanisms to assess the eventual realisation of benefits committed to in the business case.
• Manages the project team/team leads, reviews and quality assures work of team/team leads.
• Ensure effective project management by implementation of project management knowledge areas namely, integration, scope, resources, schedules, costs, procurement, quality, risks, communications, and stakeholders and ensure that the projects pass stage quality gates in terms of processes and stage deliverables.
• Monitor project risks and establish prevention and mitigation procedures, as required.
• Perform project close out activities
• Ensure that all aspects of a project are managed visibly including the following methodologies and deliverables: project management, change management, system development life cycle and business analysis.
• Manages, project teams, reviews and quality assures work of team/ Co-ordinates steering committee activities in consultation with Senior PM and Sponsor.
• Engages with multiple and diverse stakeholders so that expectations are managed, and the project is delivered successfully.
• Understand interdependencies between business processes, technology, operations, and business needs.
• Demonstrate a functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices.
• Manages external service providers, monitor their progress and adherence to the contract.
• Develop, obtain approval and maintain projects budgets, ensuring that data is accurate and current.

EDUCATION, SKILLS AND EXPERIENCE

• A University Bachelor’s degree in Computer Science, Engineering, Project Management, Informatics or ICT related.
• Postgraduate qualification in project management is an added advantage.
• PMP accreditation/certification in Project an added advantage
• Minimum six (6) years of project management experience, of which a minimum of four (4) years is in broad-based information systems, business projects and/or ICT based business solutions implementation.
• Minimum six (6) years of experience in SDLC Methodologies, Agile, SCRUM, SDLC / Waterfall
• Business analysis experience preferred.
• Strong PC skills including Microsoft Project, Microsoft Excel, Microsoft Word and PowerPoint
• Ability to organise, delegate and leverage resources to accomplish objectives
• Excellent time management skills.
• Financial and accounting project management skills and experience.
• Professional development skills such as oral and written communications, personal credibility, teamwork and collaboration, work planning, and estimating.
• Strategic skills such as business diagnosis and assessment, business case development
• Supervisory skills and the ability to leverage support from other parts of the organisation.
• Manage relationships with suppliers and subcontractors. Monitor their progress and adherence to the contract.
• Ensure that the project team follows all quality assurance processes, including periodic reviews and transitions.

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KEY PERFORMANCE AREAS

MANAGE DELIVERY

• Manage a portfolio of complex organisational projects/programmes - ensuring visibility of all project management knowledge areas, project stages, and their associated deliverables.
• Develop business case/s for the projects/programmes and conduct specific options/cost/benefit analysis.
• Define the Statement of Work and Specifications for the requested goods and services.
• Develop programme charter and relevant projects charters and establish a high-level roadmap to deliver on the programme and projects vision, outputs/outcomes and benefits to be realised.
• Develop a detailed integrated programme/project plan using approved FIC project management methodologies and processes.
• Ensure that all aspects of a programme/project are managed visibly including the following methodologies and deliverables: project management, change management, system development life cycle and business analysis.
• Ensure effective programme/project management by implementation of project management knowledge areas namely, integration, scope, resources, schedules, costs, procurement, quality, risks, communications, and stakeholders and ensure that the programmes/projects pass stage quality gates in terms of processes and stage deliverables.
• Drive the performance of the programme and relevant projects, provide active management of project components/work streams and resolve all matters relating to all knowledge areas, stages and deliverables
• Manage the programme/project constraints to ensure quality delivery within budget and on time.
• Empower project stakeholders through project information and feedback to make judicious project decisions at Steering Committee level and other organisational governance forums as required.
• Provide a single point of focus for management and governance of all programme/ projects.
• Monitor, control and communicate programme/projects progress using the reporting standards (status reports, steerco reports, etc) and communicating across the leadership.
• Establish mechanisms to assess and track the realisation of programme/projects benefits committed to in the business case.
• Ensure efficient management of project resources by monitoring staff performance within the project and provide feedback to line manager on their performance in the project/s.
• Monitor project risks and establish prevention and mitigation procedures, as required.
• Apply the confirmed project/ programme governance structure with the appropriate controls and measures.
• Manages the projects/programme team/team leads, reviews and quality assures work of team/team leads.
• Co-ordinates steering committee activities in consultation with PMO Head.
• Engages with multiple and diverse stakeholders so that expectations are managed, and the projects/programme is delivered successfully.
• Understand interdependencies between business processes, technology, operations, and business needs.
• Demonstrate a functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices.
• Manages external service providers, monitor their progress and adherence to the contract.
• Develop, obtain approval and maintain projects/programme budgets, ensuring that data is accurate and current, and assists with the consolidation of programme-wide monthly, annual and programme life budgets of approved, planned and actual expenditure.
• Support PMO Head in the reviewing and updating of FIC project management methodology to align with PMI/PMBOK and latest trends.
• Make input in the reviewing and updating of other PM associated methodologies i.e. Business Analysis, Change Management and SDLC.

PEOPLE MANAGEMENT

• Direct and manages workflows and plans of the team.
• Ensures clarity around accountabilities and work allocation.
• Manage, mentor and coach the PMO Project Managers and Project Administrators.
• Manage performance of staff.
• Supports retention of key skills and talent as defined in HR policies.
• Provides input into succession plans for key positions.
• Manages the development and career growth of the team
• Inspires and motivates staff to deliver results.

RESOURCES MANAGEMENT

• Manage allocated resources to ensure effective and efficient delivery.
• Makes recommendation on resources and budgetary requirements for annual planning purposes.
• Controls costs through effective management of principle business or operating process variables.

ENTERPRISE RISK AND COMPLIANCE MANAGEMENT

• Contribute to the identification and management of PMO unit operational risks
• Contribute to the PMO unit compliance with applicable regulations and relevant laws
• Support the development and maintenance of PMO operational practices, policies and procedures
• Advise PMO Head on organisational policies and procedures gaps and make suggestions on how these gaps can be closed.

REPORTING

• Compile reports for PMO projects to support the PMO Head in his/her reporting to relevant governance and various management structures on projects/programmes progress, status and informing strategic and operational decisions involving projects/programmes.

EDUCATION, SKILLS, AND EXPERIENCE

• A university bachelor’s degree in Engineering, Project Management, Computer Science, Informatics, or ICT related.
• Postgraduate qualification in project and/or programme management.
• Minimum ten (10) years of project management experience, of which a minimum of eight (8) years is in broad-based information systems, business projects/programmes and/or ICT based business solutions implementation.
• Minimum eight (8) years of demonstrated management experience in project/programme management environment which includes managements of finances and all aspects of a project/programme. Six of these years should be in management of strategic enterprise- wide projects/programmes.
• Minimum ten (10) years of experience in SDLC Methodologies, Agile, SCRUM, SDLC / Waterfall
• Accredited PMP certification in project management an added advantage
• Business analysis experience preferred.
• Strong PC skills including Microsoft Project, Microsoft Excel, Microsoft Word and PowerPoint.
• Ability to organise, delegate and leverage resources to accomplish objectives.
• Excellent communication, organization, time-management and leadership skills.
• Professional development skills such as oral and written communications, personal credibility, teamwork and collaboration, work planning, and estimating.
• Strategic skills such as business diagnosis and assessment, business case development
• The ability to collaborate and leverage support from other parts of the organisation.
• Manage relationships with suppliers and subcontractors.
• Change Management skills and the management of relationships with internal and external stakeholders

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KEY PERFORMANCE AREAS

Include management and leadership responsibilities for work team leaders

• Provide the Office of the Head: HR with support in her/his duties, responsibilities and powers.
• Organise and prioritise critical issues and required information for the Head: HR to facilitate efficient decision making.
• Assist the HR Business unit (unit) with the co-ordination and administrative tasks of relevant HR projects/initiatives as may be determined from time to time.
• Prepare meeting agendas and document packs and distribution for management and related meetings.
• Attend , manage and take minutes for meetings commissioned by HR: Head including external meetings.
• Manage the Head: HR diary and related meetings.
• Action and facilitate the implementation of meeting decisions through engaging the relevant stakeholders.
• Manage and control correspondence and documents indexing and filing as well as records classification, management, and disposal in line with FIC policies.
• Assist in development and maintenance of processes and systems to streamline activities within the HR unit.
• Provide knowledge and advice to Office of the Head: HR and HR unit relating to governance and administration operational aspects.
• Participate and provide input to HR operational matters.
• Build network of relationships and communicate across functions and external stakeholders to achieve goals and objectives.
• Coordinate and consolidate budget and procurement matters for the unit
• Coordinate input into learning and development requirements for the unit.
• Manage records in accordance with FIC relevant policies.
• Prepare draft reports and submissions and correspondence on behalf of the HR: Head.
• Review and control documents submitted to Head: HR.
• Maintain and manage the assets and resources of the unit.
• Ensure that new staff members have all the necessary furniture, stationery and assets.
• Track, monitor and ensure that the sections within HR comply with all the deadlines, e.g. Financial Disclosures, Performance Agreements, Performance reviews, etc.
• Manage and collate all requests from the AGSA and Internal Audit on behalf of unit.
• Resolve queries and matters with a lot of inter-dependencies.
• Tailor makes solutions to meet the unit’s requirements and ensure that the unit’s requirements are met.
• Maintain and monitor compliance relevant to HR unit.
• Collaborate with administration support staff within HR unit on governance and administration matters.
• Act as a lead worker assigning work to other support staff and/or ensure all the services are provided in accordance with agreed standards.
• Coordinate induction for new staff reporting to Head: HR where necessary.
• Perform any other ad hoc duties as assigned.

EDUCATION, SKILLS AND EXPERIENCE

• Degree in Administration or related (NQF7)
• Minimum of 5 years relevant administration experience in an environment which require confidentiality.
• Demonstrated ability to interact effectively across all levels of the organization
• Demonstrated ability to work collaboratively across the organization
• Effective and action-oriented
• Demonstrated excellent communication skills ( written and verbal)
• Advance skills MS package ( MS Excel, MS Word and MS PowerPoint).