Jobs Available at National Home Builders Registration Council (NHBRC

The Individual will primarily be responsible for, but not limited to the following:

• Process all documentation according to company policies and procedures within specified set time frames to ensure compliance
• Manage the filing, storage and security of documents
• Ensure compliance with the PFMA, GRAP and Treasury Regulations
• Report all financial irregularities
• Obtain invoices from the Supplier and travel desk
• Sort and distribute invoices to Business Units
• Sort the documentation upon receipt and confirm their completeness
• Follow up PO’s and Receipts from Business Units
• Conduct manual check of invoices against Purchase Orders and Receipts
• Accurately capture invoices on ERP system
• Ensure all invoices are authorised
• Ensure all invoices are VAT compliant
• Cancel and un-match invoices with shortfalls
• Return invoice with shortfalls back to Business Units to raise Requisitions for the shortfalls
• Follow up with Business Units on the progress of the shortfall invoices
• Payments of matched invoices on ERP
• Payments of Suppliers on Online Banking
• Clearance of manual payments
• Sending Remittance Advices to Suppliers after completion of the payment run
• Follow up with internal Stakeholders to ensure that no penalties and interest are incurred for late payment
• Obtain monthly statements from the suppliers
• Accurately prepare monthly reconciliations of Creditors Accounts Statements against the A/P Age Analysis
• Monitor long outstanding invoices/ reconciling items on the Supplier’s Reconciliation
• Investigate and follow up all outstanding invoices
• Create files for new Suppliers
• File Payment documents alphabetically on a weekly basis
• Archive documents on time after the Audit
• Scan invoices daily on the ERP system
• Batch, scan and link documents for record purposes
• Process all documentation according to company policies and procedures; document control principles within specified set time frames
• Manage the filing, storage and security of documents
• Handle accounts related queries from Suppliers and Provinces
• Attend to internal queries
• Ensure that Business Units comply with finance policies and procedures
• Build relationships with internal Stakeholders
• Provide team members, Business Units and external Stakeholders with assistance as and when required and within area of competence to assist in the achievement of team objectives
• Maintain internal and external relations, including interface with external Service Providers responsible to ensure organisational needs are met

MINIMUM REQUIREMENTS:

• Matric/Grade 12 Certificate
• Minimum of a National Diploma (NQF6 ) in Finance
• Minimum of three (3) years’ work experience in Accounts Payable

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The Individual will primarily be responsible for, but not limited to the following:

• Develop and implement annual budget for the Payroll and Benefits Section.
• Maintain costing information for the Payroll and Benefits Section.
• Maintain Service Levels Agreements.
• Comply with Supply Chain Management policies and procedures.
• Ensures accuracy of payroll through performing monthly income statement and balance sheet reconciliations.
• Post Monthly payroll journal to Finance and subsequent clearing journals.
• Analyse outstanding items and provide clearing actions.
• Ensures all payments to staff, SARS, Department of Labour, and other payroll-related vendors are accurate and paid on time.
• Managing all monthly, bi-annual, and annual statutory returns, i.e. EMP201, EMP501, IRP5’s, IT3A’s, UIF, SDL, COIDA.
• Ensure NHBRC’s Leave Liability Report is reconciled accurately and submitted timeously.
• Monitor and recommend initiatives aimed at reducing NHBRC’s Leave Liability costs.
• Prepare and submit reports on remuneration and benefits benchmarking exercises, and other assignments as required.
• Prepares and submits the necessary data in order to participate in identified salary surveys.
• Ensures survey data is accurate and relevant.
• Critically analyse remuneration practices and provide reports as required.
• Develop an implementation plan on recommendations from Benchmarking exercise.
• Develop and manage effective payroll administration procedures and systems.
• Manage and monitor the delivery of all payroll-related activities in a timeous manner.
• Ensure that all staff is paid accurately and on the defined pay dates.
• Ensure data integrity of all payroll data and provide stakeholders with relevant information and reports pertaining to payroll.
• Manage annual and off-cycle payroll processes: Annual Bonus Payments and Annual Salary Increases.
• Performs final review and verification of all payrolls and related payments.
• Ensure NHBRC benefit funds and schemes are efficiently administered and operate according to company policy, statutory and fund requirements.
• Ensure that new developments regarding benefit funds and schemes are communicated to all employees.
• Liaise with Insurance companies, brokers, and administrators to ensure the proper administration for the company’s benefit funds and schemes.
• Ensure communication of benefits to all staff and managers, to facilitate an understanding of company benefits.
• Authorise all Employee Benefits related payments and ensure that the correct amounts are being paid to the correct stakeholder.
• Implement agreed Service Level Agreements (SLA) with line management based on deliverables and key measures.
• Liaise with IT to ensure that the payroll system is configured appropriately and is compliant with legislation in terms of e.g. TAX, UIF, SDL.
• Ensure business requirements are implemented on ERP System.
• Test and Sign off any ERP system changes on QA and Production environments.
• Conduct training sessions with end-users on all HCM ERP system modules.
• Manage and ensure implementation of an effective HC filing and record-keeping system for all HC-related information and employee data in accordance with the NHBRC’s policies, procedures, and legal requirements.
• Manage and develop the necessary controls to check accuracy and confidentiality of employee records and archives and that HC information is maintained at all times.
• Manage the audit process of employee files ensuring completeness.
• Manage the archiving process of documents and files stored in the filing room.
• Responsible for preparing monthly and quarterly reports relating to remuneration and benefits.
• Develops special reports for senior management on request.
• Identify risks within Remuneration and Benefits and conduct periodic audits (monthly, quarterly, annually) to monitor adherence to payroll-related practices, policies, and procedures. Take the appropriate corrective action.
• Ensure that all audit findings and risks relating to the remuneration and benefits function are addressed and mitigated
• Implement controls to ensure that all findings raised are addressed and resolved.
• Develop review and workshop policies, procedures, process flows, and Frameworks to ensure legal compliance with government regulations.
• Provide input into overall Human Capital Strategy and Operational Plan.
• Execute operational programmes for Payroll and Benefits based on overall Human Capital operational plan.
• Develop and implement standard operating procedures (SOPs) for Payroll and Benefits and Records Management.
• Conduct functional workshops related to remuneration and benefits policies and procedures to ensure compliance and awareness
• Ensure compliance with all HR policies and procedures.
• Keep up to date with relevant regulations/legislation and determine the impact of any changes, taking action to implement changes where necessary.
• Maintain effective and efficient relationships with external service providers to improve operating efficiencies.
• Communicate and educate employees regarding remuneration and benefits policies, systems, and practices.
• Provide expert and professional advice on all remuneration-related issues.
• Investigate and resolve all escalated queries within the area of responsibility.
• Communicate changes in legislative policies and facilitate changes applicable to Payroll and Benefits processes.
• Ensures Payroll and Benefits staff are available to conduct induction sessions on remuneration.
• Conduct performance management and monitor performance on ongoing basis through mentoring, coaching, and reviews and take appropriate steps to correct problems.
• Track & encourage individual development by identifying learning and development needs & facilitate attendance of relevant programs
• Deal with grievances, conflict and disciplinary issues and take appropriate actions in accordance with NHBRC Policy.
• Recruitment and selection of suitable candidates according recruitment and selection procedures and EE targets.

MINIMUM REQUIREMENTS:

• Minimum of a Degree (NQF Level 7) in Human Resources, Business Administration or Finance
• Minimum five (5) years’ experience in a similar role
• Minimum of three (3) years supervisory experience
• Prior experience in HR practices and compensation cycle management
• GRP (Global Remuneration Certification) is an added advantage