Financial Administrator: Accounts Payable at National Home Builders Registration Council (NHBRC

The Individual will primarily be responsible for, but not limited to the following:

• Process all documentation according to company policies and procedures within specified set time frames to ensure compliance
• Manage the filing, storage and security of documents
• Ensure compliance with the PFMA, GRAP and Treasury Regulations
• Report all financial irregularities
• Obtain invoices from the Supplier and travel desk
• Sort and distribute invoices to Business Units
• Sort the documentation upon receipt and confirm their completeness
• Follow up PO’s and Receipts from Business Units
• Conduct manual check of invoices against Purchase Orders and Receipts
• Accurately capture invoices on ERP system
• Ensure all invoices are authorised
• Ensure all invoices are VAT compliant
• Cancel and un-match invoices with shortfalls
• Return invoice with shortfalls back to Business Units to raise Requisitions for the shortfalls
• Follow up with Business Units on the progress of the shortfall invoices
• Payments of matched invoices on ERP
• Payments of Suppliers on Online Banking
• Clearance of manual payments
• Sending Remittance Advices to Suppliers after completion of the payment run
• Follow up with internal Stakeholders to ensure that no penalties and interest are incurred for late payment
• Obtain monthly statements from the suppliers
• Accurately prepare monthly reconciliations of Creditors Accounts Statements against the A/P Age Analysis
• Monitor long outstanding invoices/ reconciling items on the Supplier’s Reconciliation
• Investigate and follow up all outstanding invoices
• Create files for new Suppliers
• File Payment documents alphabetically on a weekly basis
• Archive documents on time after the Audit
• Scan invoices daily on the ERP system
• Batch, scan and link documents for record purposes
• Process all documentation according to company policies and procedures; document control principles within specified set time frames
• Manage the filing, storage and security of documents
• Handle accounts related queries from Suppliers and Provinces
• Attend to internal queries
• Ensure that Business Units comply with finance policies and procedures
• Build relationships with internal Stakeholders
• Provide team members, Business Units and external Stakeholders with assistance as and when required and within area of competence to assist in the achievement of team objectives
• Maintain internal and external relations, including interface with external Service Providers responsible to ensure organisational needs are met

MINIMUM REQUIREMENTS:

• Matric/Grade 12 Certificate
• Minimum of a National Diploma (NQF6 ) in Finance
• Minimum of three (3) years’ work experience in Accounts Payable