Jobs Available at Pharma Dynamics (Pty) Ltd

KEY RESPONSIBILITIES

Collections process for 30,45,60, and 90-day accounts

• Collections Process of 30, 45, 60- and 90-days accounts:
• Proactively and effectively collect outstanding debts.
• Post and allocate daily receipts through the internal SAP system.
• Ensure all customer receipts are allocated to accounts daily.
• Monitor debtors and meet/exceed cash flow targets.
• Maintain customer credit limits in line with the credit policy.
• Keep age analysis within the DSO target.
• Oversee the forwarding of monthly statements to clients.
• Release orders and run the orders on hold report.
• Manage accounts according to payment terms and credit limits.
• Review and prepare documentation for amendments to credit limits/terms before escalation.

Resolving of queries and customer reconciliation

• Resolve queries regarding outstanding invoices both internally and externally.
• Conduct monthly reconciliation of debtor accounts.
• Perform weekly reconciliation of the bank for accounts receivable.
• Review and prepare reconciliations for customer accounts.
• Complete GL reconciliations and schedules on a weekly and monthly basis.

Management of customer accounts

• Open new accounts and check customer credit ratings, trade references, and credit limits in line with company policies.
• Evaluate information received for new account applications.
• Liaise with CGIC to obtain credit limits for new customers.
• Gather, compile, and maintain basic credit information.

Reporting

• Ensure overdue customers are placed on hold and inform the sales team.
• Maintain records of new credit applications and send them to the sales team.
• Provide monthly reports on age analysis for 90 days & over, credit balance, and debtor DSO.
• Assist with year-end audits, both internal and external.

Requirements

PRE-REQUISITES

• 3 to 5 years of relevant debt collection experience
• Relevant Diploma and/or Credit Management 1 and 2
• Proficiency on SAP

go to method of application »

KEY RESPONSIBILITIES

Product registration

• Conduct due diligence on received change controls, variation packages, and dossiers pertinent to,but not restricted to, LCM of the assigned product portfolio.   
• Compilation of dossier modules related to submission of variations and/or SAHPRA responses when not supplied by third party stakeholders.
• Identify and maintain updates on registered products based on SAHPRA guidelines and allocated      priorities.
• Interact on a regular basis with PD departments, overseas affiliates, third parties and contractors on   necessary regulatory activities.
• Liaise with SAHPRA on behalf of Pharma Dynamics on new and existing queries, as and when       required.
• Compile and submit all responses to SAHPRA recommendations, Safety Updates and variations,     within agreed and specified time limits.
• Maintain the department’s online apps (eg. CCP database, docuBridge, AW app etc) as per official     SOPs and/or working instructions.
• Assistance with the artwork process to finalise printed packaging components in submitted countries   in line with Act 101 and the Marketing Code.
• Supervise/manage/coach staff complement and related activities, if/when necessary

General

• Perform any other duties as per changes in operational requirements of the department.
• Perform any other duties as requested.

Technical /Compliance activities

• Manage and monitor the Change Control Process effectively
• Liaise with SAHPRA on registration status and technical queries
• Assist with technical queries internally and with the guidance of line management, externally, as/when necessary.
• Assist with answering relevant Pharmacovigilance and Technical queries, as/when necessary.
• Assists with review and approval of batch release documents, as/when necessary.
• Assists with periodic internal audits, as/when necessary.

Packaging material

• Review and facilitate approval of printed packaging components
• Ensure all printed material, complies with the Marketing Code of Conduct and SAHPRA requirements

Document management

• Ensure the EDMS is current and up to date and in line with submitted dossiers.

Requirements

PRE-REQUISITES

• B.Sc. degree or equivalent scientific qualification.
• Minimum of 2 – 3 years Regulatory hands-on experience, within the pharmaceutical industry.
• Able to perform all standard registration processes under specialist guidance.