Latest Jobs at Adams & Adams

Job Purpose

• To effectively administer and manage the Trade Creditors function by ensuring accurate invoice processing, reconciliation, timely payments, regulatory compliance, and strong vendor relationship management. The role supports financial accuracy, operational efficiency, and adherence to internal and statutory controls within the finance department.

Job Requirements
Key Skills, Knowledge and Competencies

• Thorough understanding of trade creditor processes, including invoice verification, allocation, payment cycles, and reconciliations.
• Strong ability to interpret vendor statements, payment terms, supporting documentation, and financial compliance requirements.
• Proven capability to manage creditor accounts independently from invoice receipt through to payment and reconciliation.
• High level of accuracy in capturing invoices, preparing payment batches, and processing reconciliations and journals.
• Excellent written and verbal communication skills for effective engagement with vendors, internal departments, and financial stakeholders.
• Strong organisational skills with the ability to manage high-volume workloads and meet strict financial deadlines.
• High attention to detail with meticulous checking of documentation to ensure compliance with legislation and internal controls.
• Proficiency in financial systems (e.g., PeopleSoft or similar), EFT banking platforms, electronic filing systems, and Microsoft Office (Excel, Outlook, Word).
• Ability to resolve queries promptly, interpret variances, and proactively prevent delays in the payment and reconciliation process.
• Demonstrated ability to work independently and as part of a finance team.
• Strong interpersonal skills with a vendor-centric approach to communication and service delivery.
• Ability to work under pressure and manage competing priorities effectively.

Key Responsibilities

• Manage the end-to-end creditors function from invoice receipt to payment and reconciliation.
• Capture trade creditor invoices accurately and immediately upon receipt while ensuring compliance with financial and legislative requirements.
• Verify vendor details, payment terms, and supporting documentation before submitting invoices for approval within 24 hours.
• Prepare payment batches, compile EFT payment files, and ensure all payments are approved before submission for release.
• Process payments within agreed timelines and manage cheque printing and banking where applicable.
• Reconcile vendor statements monthly, identify discrepancies, and resolve variances through appropriate journals.
• Reconcile monthly rentals and ensure payments are made by the 1st of each month.
• Maintain electronic filing of all creditor documentation in accordance with internal and statutory requirements, ensuring full traceability and easy retrieval.
• Capture registered mail and distribute internal mail daily.
• Follow up on outstanding invoices and resolve vendor queries promptly to maintain strong supplier relationships.
• Forward payment advice to vendors and update relevant information as required.
• Review and reconcile Telkom accounts monthly before the 20th.
• Compile schedules, spreadsheets, and accruals accurately and submit them within agreed deadlines.
• Prepare monthly accrual schedules for journal import.
• Review creditor age analysis reports and follow up on outstanding items to ensure timely resolution.

Education

• Matric / Grade 12, required.
• Basic Bookkeeping and Computer Skills, required.
• National Diploma in Bookkeeping / Finance, advantageous.

Experience

• Minimum 5 years’ experience as a Debtors/Credit Controller or Junior Bookkeeper.
• Experience in general accounting support, creditors administration, reconciliations, and payment processing.
• Experience working in environments with strict timelines and high transaction volumes.

Job-Specific Competencies

• File Management & Ownership
• Accuracy & Compliance
• Vendor Service Excellence
• Financial Documentation Expertise
• Operational Efficiency
• Communication & Relationship Management
• Problem-Solving & Process Improvement

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Job Description

• The Marketing Manager drives the firm’s marketing strategy by partnering with business units to design and implement strategies that strengthen brand presence and client engagement. A key focus of the role is leading high impact events, from client seminars and thought leadership forums to networking initiatives, ensuring flawless execution that enhances the firm’s reputation and builds lasting relationships. The Marketing Manager oversees digital, communication, innovation, media, and budget planning, aligning all initiatives with the firm’s strategic objectives, while being a trusted advisor to leadership and stakeholders.

Key Responsibilities:

Strategy & Planning   

• Partner with Business Units to design and implement tailored marketing strategies, in close collaboration with the Chief Marketing Officer
• Demonstrate initiative and creativity in leveraging marketing to drive growth across business practices
• Collaborate with business units and Finance to define and allocate budgets for identified initiatives
• Monitor & manage budgets across the full life cycle of marketing strategies, ensuring accountability and efficiency
• Contribute to strategic planning and prioritisation processes, representing the Chief Marketing Officer and committees as required
• Support delivery of the firm’s annual strategy by aligning marketing objectives and initiatives with overall business goals
• Engage with key stakeholders on a daily basis, to understand needs and deliver effective marketing solutions
• Deliver, manage and implement media strategies and plans for multiple business units, proactively driving initiatives

 Project & Event Management            

• Lead the end-to-end project management of marketing plans, ensuring timely execution of all deliverables and adherence to deadlines across multiple initiatives
• Adopt a holistic approach to projects by integrating research, event management, and strategic planning to deliver cohesive, high-impact outcomes
• Own the coordination and execution of the Firm’s client events from concept development through to flawless delivery, ensuring alignment with business objectives and client expectations
• Establish and manage processes to measure project and event success, including post-event client feedback, ROI analysis, and continuous improvement initiatives
• Produce data-driven reports on marketing initiatives, events, and projects, highlighting outcomes, ROI, and recommendations for continuous improvement

 Positioning      

• Drive brand awareness and market positioning across key regions in Global IP (USA, UK & Europe), EA countries, and South Africa, ensuring consistent messaging and differentiation in highly competitive legal markets
• Demonstrate a strong understanding of legal industry dynamics and professional services marketing, applying this expertise to develop strategies that resonate with clients and stakeholders

 Management

• Lead and align the outputs of Business Unit Coordinators, ensuring consistency, quality, and timely delivery across all marketing initiatives
• Collaborate with external digital and PR agencies to design, promote, and amplify events, ensuring maximum visibility, brand consistency, and audience engagement
• Coordinate seamlessly with internal teams and external vendors to manage all event logistics, ensuring clear communication, timely delivery, and flawless execution
• Lead comprehensive pre- and post-event evaluations, capturing client feedback, measuring ROI, and reporting outcomes to stakeholders to drive continuous improvement and inform future event strategies

 Research

• Develop and deliver detailed research reports that provide actionable market intelligence and client insights, supporting business development strategies and identifying opportunities for growth
• Maintain and continuously update accurate client records and databases, ensuring data integrity and accessibility to support marketing, client engagement, and business development initiatives

Communication          

• Partner with firm leaders to craft compelling press releases and thought leadership content that enhances the firm’s reputation and visibility in key markets
• Ensure all marketing communications consistently reflect the firm’s brand standards, tone, and positioning, reinforcing a unified and professional image across all channels
• Proactively engage with business units to maintain open communication channels,delivering timely, relevant, and value-driven marketing support that strengthens client and stakeholder relationships

Job Requirements
Skills and knowledge

• Strong knowledge of the full marketing service, including events, social media, PR, and internal communications
• Proven event and project management experience
• Skilled in developing campaigns that engage and motivate target audiences
• Experienced in managing budgets, forecasting, and reporting results
• Excellent writing, presentation, and communication skills
• Strong organisational and prioritisation abilities; thrives under pressure
• Advanced proficiency in MS Outlook, Word, PowerPoint, and Excel
• Comfortable working with metrics, KPIs, and spreadsheets
• Self-motivated, able to work independently and collaboratively
• Effective at building relationships with internal teams and external stakeholder
• Understanding of media environments, timelines and constraints

Qualification & experience

• Relevant marketing qualification
• 5–6 years of progressive marketing expertise within a professional services environment, with a proven track record of developing and executing integrated marketing strategies that drive brand visibility, client engagement, and revenue growth
• 1–2 years leadership experience, successfully managing cross-functional teams, mentoring junior marketers, and overseeing campaign delivery to ensure alignment with organizational goals

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Job Description
Duties and responsibilities

• Receiving bulk renewal instructions and setting and updating terms – Opening PR matters
• Acknowledging all bulk renewal correspondence
• Checking and dispatching bulk renewals reporting renewal including discrepancy letters to client
• Assisting with entering of bulk renewals
• Ensuring all bulk renewals are lodged on time and agents instructed
• Monitoring for confirmation of instructions and renewal certificates
• Monitoring of agent invoices, assisting with entering of invoices and checking and dispatching correspondence
• Checking renewal certificate reports for sending to client
• Drafting and sending of correspondence related to bulk enquiries for agents and clients
• Checking of grant dates for OFS cases to ensure Patricia records are correct (LCC checking)
• Checking change of client letters and ensuring Patricia records are kept up to date
• Assisting with MTO and lapses checking when required
• Checking and lodging individual renewals when other Senior Patent Renewals Specialist is on leave
• Checking the RR when required

Job Requirements
Skills and knowledge

• Good basic knowledge of accounting
• A meticulous person who has good command of English language
• A typing speed of approximately 45 wpm
• Computer literacy in MSWord and Excel
• Ability to prioritise
• Ability to work independently and use initiative
• Must be able to multi task and work under pressure while meeting deadlines
• Accuracy in work and attention to detail

 Qualification/s

• Matric or equivalent qualification
• 10 to 15 years of administrative experience
• Experience working on Patricia and CMS will be advantageous