Latest Jobs at Aspen Pharma Group

OBJECTIVE OF ROLE

• To ensure the Management Accounting Systems produce accurate results, which may be used to assist the DC to achieve its maximum financial potential.

KEY RESPONSIBILITIES

Operational Activities:

Accounting Controls

• Adhere to Approvals framework.
• Complete Insurance claim forms and send to Central Finance
• Capex admin and control
• Assist the Distribution Manager in preparing the expense budget and preparing preliminary feasibilities for Capex’s
• Preparation of daily, weekly monthly and annual performance reports
• Assistance with bi –annual stock counts
• Analysis of variances to include Inventory write off’s, Recoveries, Expense analysis, Headcount Analysis in terms of Budget vs. actual, trends and feasibility.
• Forecasting of recoveries and expenses in consultation with the accounting manager and operations leader
• Provide feedback on risk present in the operation
• Manage and control Transport Account =+R2.5 million per month
• Review of accounts. Ensure signed off and approved by Management and send to Central Finance for payment 

Management

• Manage departmental financial, SHE, HR and GMP responsibilities and activities
• Plan, lead, allocate and manage departmental activities, resources and tasks in accordance with agreed budgets, service/delivery targets and daily/weekly/monthly plans
• Establish and maintain appropriate systems for operational management and measurement
• Develop and implement continuous improvement plans and actions
• Manage departmental absenteeism

Supplier Management:

• Communicate and negotiate with suppliers
• Monitor quality standards and identifies performance failures
• Conduct supplier audits and reports on supplier performance
• Manage supplier communications and documents and process flow, including RFIs, RFP, RFQ, and RFB’s
• Resolve supplier issues; maintain working relationships with key suppliers
• Set up new vendors and coordinate with legal to support new contracts; maintain/ update existing contracts
• Identify new suppliers and products in the marketplace
• Vet potential supplier’s capabilities (delivery, quality, services)
• Review insourcing and outsourcing opportunities
• Negotiate with suppliers to carry stock for fast moving items
• Assist in the drafting of specifications as required, and provide advice and guidance to customers on procurement processes
• Review and approve price variances (Order vs Invoice Prices)
• BBBEE and procurement administration

Financial:

• Set Annual Budgets and Quarterly Forecasts
• Meet output requirements, while containing expenditure
• Meet targets on yields and write offs
• Ensure capital expenditure plans are met
• Ensure control and approval of expenses in accordance with the company approvals framework
• Control all inventory in area of responsibility
• Ensure annual stock stakes meet control requirements

Human Resources (Engaging in People Practice)

• Promote diversity, equal opportunity and fair treatment in the workplace
• Execute company EE plan, procedures and targets
• Formulate and execute a Workplace Skills Plan in conjunction with the HR Department
• Manage staff performance through the Company Performance Management program
• Manage staff succession through the company succession planning program

GMP/GWP

• Comply with GMP/GLP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are produced, tested and stored according to the required SOP’s and documentation
• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Ensure that the required resources, systems and SOP’s are reviewed, authorised and are regularly monitored, adapted and improved to ensure compliance to GMP/GLP regulations/standards and the product licence
• Ensure that environment (facilities and equipment) are maintained to GMP standards
• Ensure that the initial and continuing departmental personnel training is carried out and recorded
• Ensure that records are evaluated and corrected before they are sent to the Quality Department
• Investigate and initiate corrective actions for all quality deficiencies

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment
• Ensure that all employees are informed of their scope of authority as contemplated in the OHS Act
• Take full responsibility and necessary measures to ensure that the requirements of the OHS Act are complied with by every person in your employment or on premises under your control where plant and machinery are produced
• Ensure that reasonably practicable steps are taken to identify, manage, eliminate or mitigate any hazard or potential hazards to the safety or health of employees, attached to any work performed, any article or substance produced, processed, used, handled, stored or transported and any plant, machinery which is stored or transported
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• BCom Degree or equivalent  

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 2 to 3 Years Management Accounting / Financial Accounting experience
• Knowledge and experience with Budgeting processes
• Financial Performance Packs.
• Computer literate – MS Office and previous accounting package experience (BAAN, SAP or Related ERP system knowledge and experience with Budgeting processes.

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Interrogating Information
• Making Decisions
• Planning and Organising
• Customer Awareness
• Meeting Deadlines

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OBJECTIVE OF ROLE

• The Specialty Sales Representative acts as the primary customer contact and is responsible for implementing marketing strategy and promoting Aspen products as led by the Regional Sales manager, to meet specified sales targets through a customer centric approach

KEY RESPONSIBILITIES

Achieve sales targets (Sales vs budget)

• Constant monitoring and driving sales from customers, scripting from doctors and sales from pharmacies in order to meet set targets. Sales are driven to be at customer level by affective scientific detailing and use of marketing material

Plan - Pre-call planning on Veeva on weekly basis

• To be done weekly on Veeva and daily prior to the customer call. This will ensure that you are prepared for the call. If you have a manager working with you for the day, your pre-call planner must be emailed to the relevant manager, the evening before. Review the available data (Impact Rx, Shortfall reports, SSD, Swift, Power BI, etc).

Achieve Call Rate and CPA objectives

• See the required number of customers daily to achieve call rate and at the correct frequency to achieve call plan adherence.

Capture daily calls and activities on Veeva

• Synch to be done twice a day, or as specified by the business. Final Synch to be done after the last call for each day.

Conduct Doctor or pharmacy activities in line with compliance and regulatory standards

• Complete the required number of pharmacy training and Doctor/pharmacy Meetings as required per business and territory requirements

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• Tertiary qualification in Bio Science, Chemistry or related fields

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Minimum 2 to 3 years proven track record in the Specialty/Hospital Pharmaceutical sales environment
• Experience in the Diabetes market necessary
• Current relationships with HCPs in territory an advantage

 SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Effective scheduling and attending appointments and activities with healthcare practitioners (Doctors, Nurses & Pharmacies etc) to influence sales and meet sales targets.
• Implementing strategies to drive sales and growth in territory
• Maintain a solid working relationship with customers and colleagues.
• Territory and customer analysis to identify gaps and opportunities to be acted upon.
• Analytical and Interpretation skills – Being able to analyse Aspen in house data and external data sources
• Clear communication skills both verbally and written.
• Strong capabilities in logical reasoning to address and resolve queries, issues and objection handling
• Influencing and negotiation skills.
• Forward thinker with the ability to work independently as well as to work as a team player.
• Good administrative skills to ensure that tasks are completed accurately and timeously. 
• Driven individual who is a self-starter and able to solve problems and gathers insights to feed back to the business.
• Active listening skills
• Ability to work under pressure.
• Excellent interpersonal communication, presentation, and negotiation skills 
• Numerate, analytical, high attention to detail, able to prioritize.
• Execution and understanding of set budgets