Latest Jobs at Construction Education & Training Authority (CETA)

Job Description
Purpose of this Executive Role:

• To effectively implement and oversee the financial, accounting and reporting, facilities management, and procurement processes of the CETA in alignment with CETA strategic objectives and operational plans and policies. The role of the CFO is to also advise the CETA CEO, Executive Management and the Accounting Authority on and ensures the implementation of and compliance with best practices regarding financial management and control, strategic and regular reporting that is credible in line with applicable accounting framework and the PFMA. The CFO will be expected to ensure effective internal controls, financial risk management, financial sustainability and compliance with the key and relevant laws and regulations is achieved by the CETA; and establish and enforce a culture of high performance in Finance Division in enhancing stakeholder service and value adding service to the entity. This responsibility will ensure that the CETA achieves the clean administration and clean audit outcome whilst enhancing its reputational image with satisfied stakeholders, thereby realising its mandate and objectives.

Responsibilities:

• Develop Finance strategy that entails developing detailed action plans to realise CETA strategic initiatives and define performance measures the success thereof.
• Develop and implement systems, procedures and processes that will results in the improvement of the CETA financial position and sustainability.
• Oversee the implementation of and adherence to financial management policies and procedures of the CETA.
• Oversee organisational expenditure and financial controls against the approved budget thresholds and compliance, including developing actions/ corrective measures to align the budget to available financial resources.
• Monitor legislative and regulatory developments and ensure total compliance with relevant laws, policies, and regulations applicable to the CETA.
• Develop and monitor the implementation of an effective financial management strategy for the CETA.
• Compile monthly and quarterly financial management accounts and reports.
• Compile quarterly, interim and annual Financial Statements that are GRAP and PFMA compliant.
• Ensure proper cash flow management and all reporting in line with applicable Treasury guidelines.
• Direct and optimise the CETA investment activities and portfolio returns.
• Oversee the accounting, finance and related reporting function and responsibilities.
• Manage audit-related matters, including the development and monitoring and reporting progress against Action Plan to address the AG’s audit findings.
• Identify and manage all financial, investments and associated risks.
• Ensure adequate financial control and systems for the accountable delegation of financial powers, asset management, monitoring and evaluation, early warning, and corrective action.
• Develop and facilitate the implementation of a Supply Chain Management (SCM) system consistent with legislative and other good governance arrangements.
• Ensure all procurement and SCM activities are done on time and in compliance with regulatory requirements and are managed efficiently.
• Prepare and submit monthly and quarterly SCM and procurement related reports and registers to the CEO, Accounting Authority, and the National Treasury and the DHET.
• Oversee facilities, registry and records management function and processes of the CETA in line with prescripts and best practices.
• Manage the CETA’s relationship with critical stakeholders on the financial management matters.
• Manage, develop, and supervise the staff of the Finance Department; including their continuous learning and development for CETA finance to be an effective and efficient unit.
• Perform any other relevant duties as directed by the CEO.

Specific Deliverables Expected

• Develop, manage, and track cost centre budgets and report to affected executives timeously.
• Monthly management accounts and revenue improvement reports.
• Monthly and weekly cash flow projections and investment portfolio analysis.
• Update and tabling of Finance management policies and procedures for recommendation to the Accounting Authority by the CEO.
• Develop and implement service standards and the business unit scorecards in improvement CETA financial performance.
• Weekly processing and effecting of regular supplier and stakeholders’ payments.

Job Requirements
Desired Skills, Experience and Competencies

• A recognised bachelor’s degree in Finance / Accounting and a post graduate qualification in the related fields like the CTA (Certificate of Theory in Accounting), these being a Finance and Accounting qualification at NQF level 8.
• Completed articles and a Chartered Accountant certification with institutes like SAICA or another equivalent  internationally recognised accountancy institute, is an added advantage.
• Master of Business Administration, M.Com or similar NQF 9 qualification will be an added advantage.
• A combined experience of not less than (minimum of) 8 (eight) years’ experience in financial management, reporting in a complex and highly regulated environment, with at least 5 of those must have been in a senior financial management role.
• Proven experience in leading and directing finance and accounting teams in achieving clean audit / unqualified audit results with no major non-compliance audit findings.
• Demonstrated experience in reporting to executives and boards on governance, risk, compliance, and control matters; and in key finance and investments business processes.
• Knowledge of higher education sector, the SDA, SDLA and the PFMA are essential.
• Understanding of the Treasury Regulations, Preferential Procurement Policy Framework Act of 2017, and the BBBEE Act.
• Computer literacy: Advanced Excel and Data Analytical skills are required.

The following Attributes are necessary to succeed in this role:

• Self-discipline and motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Financially savvy, legal, and commercially minded.
• Value-adding advisor to the processes of the organisation.
• Initiative-taking and loyal to the organisation.
• Independent, objective and impartial.
• Excellent and exceptional negotiation skills.

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Job Description
Purpose of the Role:

• The main purpose of this job is to provide efficient and effective Secretarial service to the Board, sub committees and other governance structures. 

Job Responsibilities:

• Coordinates the fulfilling of Board and Governance related needs, requirements, and obligations, i.e., Corporate Plan and providing input into the Annual Report.
• Reviews all legal and regulatory developments affecting the CETA’s operations, making sure that the Board members are properly briefed.
• Ensures compliance with statutory requirements by submitting all annual returns and notification of changes in Board Members with the DHET.
• Manages expiry of tenure for Board Members, reappointment of auditors, tabling of the annual report to stakeholders and ensures that CETA meets all legislative obligations.
• Inducts new Board Members, identifies training needs, and facilitates such training.
• Arranges and manages the process of calling and holding the Annual General Meeting in consultation with the CEO and the Board Chairperson, advises on matters to be tabled at this meeting, plans the Annual General Meeting, drafts the script for the Chairperson and pursues proxies (where applicable).
• Manages, coordinates, and liaises with Board Members in relation to confidentiality agreements, declarations of interests, remuneration and specialist advice where required.
• Responsible for the custodianship and safe keeping of all Board and Committees related documents (These include Board and Committee attendance registers, approved minutes resolutions register and meeting packs).
• Perform any other duties as assigned by supervisors.
• Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.
• Develops and updates a Corporate Governance Policy Framework which includes, Delegation of Authority, Code of Conduct for Board and Staff, Constitution, Committee Terms of Reference, Legislative Compliance Matrix, etc.
• Oversees overall company-wide legislative compliance requirements (PFMA, Kings IV, etc.) and reports on compliance /non-compliance to the Board and Stakeholders as required.
• Develops overall company-wide legislative compliance matrix and provides reports to the Board and Stakeholders/ government structures.
• Manages compliance with the Public Finance Management Act (PFMA), Board and relevant Committee Charters in relation to meetings and documentation.
• Provide input on amendments to organisational policies and procedures.
• Develop and manage of Corporate Governance Policy and Procedures such as committee terms of reference.
• Raise matters in relation to adherence with internal policies and procedures.
• Prepare and maintain attendance register, declaration of interest and confidentiality agreement of all meetings.
• Develop tools to ensure Performance Assessments are concluded on an annual basis by all Board and committee members.
• Review and update relevant CETA policies and procedures (business unit relevant).
• Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Prepares the budget for the division including Board related expenditure in consultation with Finance.
• Monitors the budget of the Board and Committees continuously in consultation with the Board Chairperson.
• Addresses over-expenditure in terms of the approved budget.
• Allocates the necessary resources appropriately.
• Advise Committees on their terms of references.
• Maintain healthy relations with internal and external stakeholders.
• Ensure that all stakeholders are informed of arrangements and logistics within agreed time frames.
• Ensure all requests are responded timeously.
• Oversee the presentation of documents and packs to the Board to ensure integrity and professionalism.
• Attend and address all stakeholder queries timeously and effectively.
• Sets performance standards and objectives for the team by cascading of corporate initiatives into individual performance contracts.
• Ensures that all employees have signed performance agreements.
• Monitors and measures quarterly performance by conducting performance appraisals.
• Identifies areas of development and draws up action plans to address poor performance.
• Ensures ongoing training and development of employees.
• Address employee relations matters fairly and promptly.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning, and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budget.

Job Requirements
Desired Skills, Experience and Competencies:

• Relevant bachelor’s degree at NQF level 8 in commerce/Corporate Law/ LLB
• Certification with the Institute of Chartered Secretaries.
• Experience in implementing strategy, plans, programmes, and procedures.
• Experience in developing, implementing, and delivering significant legal and policy research projects.
• Knowledge of relevant legislation (e.g., PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice).
• 8-10 years’ experience in a corporate secretariat environment.
• Five (5) years regulatory experience at a senior managerial level.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.