Latest Jobs at Omnia (Pty) LTD

Overview    

To understand business change needs; to identify and implement system and/or process improvement interventions; embed a culture of efficient systems utilisation; understand, analyse master Data. Execute improvement projects following gap analysis on processes

Qualifications    

• Business management degree or equivalent

Advantageous Requirements

• Experience in quality assurance and continuous improvement

Experience    

• 5 years' demonstrated experience supporting a manufacturing/operations environment
• 3 to 5 years of data analyses and report compilation
• 2 to 3 years of operational auditing experience

Duties    

• Systems integration projects
• To co-develop requisite business systems’ programmes, policies, and procedures, and ensure implementation thereof
• To contribute to the implementation of business solutions within agreed quality, time and cost parameters
• To identify and execute cost saving projects

Stakeholder Management

• To be the “go to business contact” and support the business to utilise systems optimally in the enhancement of business operations (efficiency)
• Review SLA of service providers in order to optimize service delivery
• To understand the needs of multiple stakeholders, facilitate negotiations of requirements of multiple stakeholders, and assist business stakeholders to utilize business best practise in support of an operationally excellent culture
• To support the future to ensure the best interest of BME

Job Competencies    

• Proficiency in MS Office (Word, Excel, and PowerPoint)
• Microsoft Dynamics AX demonstrated experience
• Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes
• Judgment and Decision Making evaluating various sources of data and deciding on applicable ones for business optimisation
• Critical Thinking — Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Converting complex data sets into graphs and charts for easy trend tracking
• Presentation skills

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Overview    

To work directly with and provide high quality personal assistance and administrative support to the Head of Finance, Head of Legal and Marketing Director. To efficiently run and organize the office and the supporting team on a day to day basis, in keeping with the corporate image. To professionally liaise with internal and external stakeholders at all levels.

Qualifications    

• Matric
• Office Administration / Secretarial Diploma essential or similar

Experience    

• Minimum of five years’ similar experience.
• Knowledge of all facets of local and international travel arrangements.
• Proven strong organisational skills with the ability to use initiative to plan, prioritise and manage a heavy workload effectively and respond flexibly to rapidly changing and conflicting priorities.
• Experience in dealing with highly confidential information with tact and sensitivity.
• Excellent IT skills including intermediate/advanced knowledge of MS Office, including Word, Excel and PowerPoint, Outlook and Intranet/Internet systems and the ability to type at least fifty words per minute.

Duties    

• To provide professional and well organized administrative, secretarial and office management support
• To present a professional image in dealings with both internal and external contacts, always acting in a professional manner
• To manage constantly changing diaries effectively and efficiently using own initiative.
• To organise and schedule meetings/conferences and the required rooms, equipment, and hospitality.
• To ensure all relevant paperwork is available for meetings/conferences ahead of time.
• To coordinate business travel and accommodation arrangements as required locally and abroad.
• To filter all calls and visitors, manage unnecessary interruptions as well as judge the relative priority of calls and visitors.
• To respond to telephone, letter, and email queries, resolving where possible or redirecting where necessary, ensuring callers and correspondents are given a positive image of the company.
• To manage office correspondence and to exercise initiative in responding to day-to-day mail and administration independently (including print/file emails and sending responses as drafted by the Directors).
• To develop and maintain office and administrative systems (including electronic filing system).
• To undertake general admin duties including recording :
• Operational expenses, monitoring leave requests from his direct reports as well as maintaining contacts databases and telephone lists.
• To organize and manage off-site meetings as required
• To contribute to ad hoc projects and activities where necessary.
• To attend to walk in internal and external queries
• To contribute to ad hoc projects and activities as appropriate
• To perform other duties as required

Job Competencies    

• Exceptional written and oral communication skills.
• Ability to work under pressure and to tight deadlines
• Excellent interpersonal skills.
• Ability to work on own initiative.
• Honesty and reliability.
• Attention to detail.
• Ability and experience of dealing with highly confidential information with tact and sensitivity.
• High level of professionalism
• Ability to draft own correspondence
• Discretion and an understanding of confidentiality issues.