Multiple Jobs at Alstom

PURPOSE OF THE JOB

The Chief Accountant will be responsible for the production of financial information for statutory and management purposes.   The Chief Accountant will ensure that there are sufficient internal controls in the business and ensure that financial issues are dealt with in accordance with the relevant statutory regulation and corporate procedures.  The Chief Accountant will be responsible for managing AR/AP Team and Accountants.

NETWORK & LINKS:

EXTERNAL:  Auditors, Banks, Customers, Suppliers, SARS

INTERNAL:  Tax, Internal Control/Audit, Treasury, ALSTOM Head office, Regional Management, South African Cluster  and other departments.

KEY PERFORMANCE AREA

• Timing and efficiency of periodic and intermittent deliverables.
• Accuracy and clarity of the information being produced.
• The completeness of the information being produced.
• Influence and improvement in financial performance for the unit.
• Demonstrate improvements made to working practices and procedures.

RESPONSIBILITIES

• Manage the day-to-day activities of the direct reportees : accounts receivables, accounts payables and accountants or as required based on the structure of the finance team.
• Coordinate monthly and annual accounting matters with the GFC (shared service) team, as required.
• Support the performance management system through the use of objectives, appraisals and 1:1 reviews for all direct reports.
• Develop, implement and maintain best practice policies and procedures to ensure good financial control.
• Provide advice on financial matters, ensuring compliance with statutory regulations and corporate standards
• Monitor and review the balance sheet for multiple entities on a monthly basis in line with the deadlines.
• Review and provide cash forecast (Weekly, Internal, Budget) for multiple entities.
• Provide authorisation for transactions covered in the site Delegation of Authority.
• Provide sufficient bank account management for multiple legal entities by ensuring that all bank accounts are reported on the bank account database, all bank mandates contain a minimum of current managers, and all users conform with the SOD guidelines and are current permanent employees.
• Coordinate all reserve bank and other bank related matters for multiple entities.
• Where required, support the Business Development Team in the preparation financial information for tenders.
• Influence and drive financial awareness throughout the business by continuous improvement of site’s MD KPIs
• Champion Internal Control, ensuring that the internal control manual (SAPIN, ICQ and/or other) is adhered too and communicated throughout the organisation 
• Ensure all identified controls for the entities, (as process owner as well as site champion), are updated and reflective of the actual situation.
• Responsibility for the coordination and preparation of Internal and External Audits requirements as required, including the preparation of annual financial statements for multiple legal entities.
• Ensure all external and internal audit matters are managed till conclusion as well as ensuring that any internal or external audit findings are logged and actioned in line with deadlines.
• Ensure that Finance departmental work instructions are written, communicated and stored in an accessible place and are updated regularly to reflect continuous improvements.
• Provide back up to any of the processes within the finance department, except where segregation of duties do not allow.
• Preparation, validation and submission of the VAT and corporate income taxation return (SARS efiling and/or other as required).
• Ensure all VAT and corporate income taxation matters and risks are addresses as required  (for audits, SARS or other requirements).
• Other reasonable ad-hoc finance task, when required.
• Prepare and input of limited P&L related and balance sheet budget and forecast information.
• Coordinate the monthly closing and reporting process with the assistance of the local and GFC (shared service) teams for multiple legal entities, including the monthly publications of the relevant packs and coordination of the monthly financial results review process.
• Prepare management accounts and board information as required by the Site Controller.

ORGANISATION, MARKET AND BUSINESS UNDERSTANDING

• Knowledge Of Alstom Transport
• Knowledge Of The Domestic Market
• Knowledge Of Other Functional Areas Within The Organisation
• Knowledge Of The Relevant Product Line

PERFORMANCE MEASUREMENTS:  

• Project Performance Indicator (PPI)          
• Cash Performance Indicator (CPI)
• Gate review Go on time / OTD- GR
• Customer Satisfaction
• EHS when applicable

Qualifications And Special Certifications/Registration

EDUCATIONAL REQUIREMENTS

MANDATORY:

• CIMA / CA(SA)

EXPERIENCE

• Experienced in Financial Accounting, Management Control and Statutory Reporting.
• Previous experience of managing a team.
• Ability to influence, persuade and obtain commitment.
• Excellent Communication skills – written, verbal and listening.
• Self-motivated with drive, resilience and enthusiasm.
• Good Organisation, project management and decision making skills.
• IT skills - Excel, PowerPoint and word.  Experience of an ERP system would be preferable.
• Experience in tax related matters

TECHNICAL SKILLS  COMPETENCIES

• At least 2 years’ experience of practical accounting at a senior level including supervision of staff, which demonstrates the ability to work to tight deadlines. 
• A proven record of achievement in Financial Management of a Business.
• A proven record of improvements in procedures and control.

WAYS OF WORKING BEHAVIOURS

• Accountability
• Controlling
• Empowerment
• Networking
• Sense Of Urgency
• Teamwork
• Transparency
• Negotiation Skills
• Trust
• Passion For Success

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PURPOSE OF THE JOB

• Drive the execution of project with high criticality, according to contractual requirements and customer expectations (summarized in contract charter), to maximize the results with respect to cash and margin whilst delivering on time, in conformity with Alstom project management and execution processes,
• Be accountable for project Quality Cost Delivery Planning (QCDP) and project Environment Health & Safety (EHS),
• Ensure Alstom legal and contractual rights are protected,
• Seek and propose to the Customer Director / Platform additional opportunities. 

NETWORK & LINKS:

INTERNAL

• Customer Director
• Project Team
• Line Managers providing resources
• Project Office
• Tender and Project Office
• Support functions (Finance, Tax, Legal, etc..) and other project stakeholders

EXTERNAL

• Customer
• Supplier
• Partners (if any)

KEY PERFORMANCE AREA

BE ACCOUNTABLE FOR PROJECT QCDP PERFORMANCE AND OPTIMIZE PROJECT FINANCIAL PERFORMANCE (MARGIN & CASH)​​​​​​​

• As owner of the Project Management Work Package (WP), the Project Manager is QCDP accountable for all the activities of its WP.

BE RESPONSIBLE FOR THE PROJECT GOVERNANCE. DEFINE PROJECT STRATEGY IN LINE WITH CONTRACT REQUIREMENTS, INCLUDING PMP ELABORATION AND OBJECTIVES ALLOCATION TO SUB-SYSTEMS (PLANNING, COST, QUALITY, PERFORMANCE)​​​​​​​

LEAD AND COORDINATE PROJECT ACTIVITIES AND STAKEHOLDERS FROM TRANSFER TO CLOSE-OUT INCLUDING:​​​​​​​

• Proper transfer from tender to project
• Definition of Project objectives and main drivers (product/service performance, planning) to achieve customer satisfaction in the frame of the Contract

RESOURCES MANAGEMENT:

• Define in advance project core team staffing, as well as its WP resources
• Escalate when project resources available do not match the project needs

TEAM LEADING, INCLUDING CORE TEAM AND WHEN APPLICABLE PROJECT MANAGERS OF INTERNAL AND EXTERNAL PARTNERS:

• Make sure that key project stakeholders are aligned towards project/ goals.
• Engage project teams in the successful achievement of project objectives and strengthen relationships among them
• Synchronize internal partners and arbitrate when necessary
• Alignment with contractual requirements and management of variation orders. Arbitration of Q,C,D,P re-baselining and change management at project level. Manage claim and litigations if needed
• Proactive risk, saving and opportunity management
• Management of the project progress and its KPIs, and reports to senior management, with transparency during the business/critical project reviews. The Project Manager is the representative of the project towards Alstom management.
• Ensuring compliance with applicable rules, instructions and standards: Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual

MANAGE CUSTOMER AND EXTERNAL STAKEHOLDERS’ RELATIONSHIP

• Continuously ensuring alignment with customer contractual requirements
• Alstom representative towards Customers and when applicable external stakeholders (Consortium, JV …)
• Ensuring contract management and variation orders towards customer

PERFORMANCE MEASUREMENTS:  

• Project Performance Indicator (PPI)          
• Cash Performance Indicator (CPI)
• Gate review Go on time / OTD- GR
• Customer Satisfaction
• EHS when applicable

Qualifications And Special Certifications/Registration

Educational Requirements

MANDATORY:

• Master degree

DESIRABLE:

• IPMA level C (or equivalent)

EXPERIENCE

MANDATORY:

• 5 years’ experience as: sub-system/component manager or qualified project manager or manager of an operational scope
• Experience of working in and with multi-national companies and in different business cultures

DESIRABLE:

• Knowledgeable of ALSTOM way of working for efficient process execution

COMPETENCIES & SKILLS

• Project management skills
• Good communication skills
• Team management (capacity to coordinate and ensure collaboration of multi-site/multi-functional teams)
• Leadership, entrepreneurship mindset and result oriented
• Good Knowledge of Project management processes
• Knowledge of railway products and systems
• Ability to manage customer relationship
• Negotiation skills

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Purpose of the job:

• It is to ensure the conformity of the product and support continuous improvement on quality processes.
• Act swiftly to resolve quality issues.
• Coordinate quality related topics with customers and suppliers’ at Site level.

The role functionally reports to the Project Quality & Safety Manager, and hieratically to the Depot Manager.

Network & Links:

Site Operations, Industrial, Engineering, Supply Chain and Supplier Quality.

Measurement:

• Number of defects on products inspected. Demerit by project & consolidation.
• Nonconformity treatment – curative / corrective and CONQ.
• Inspection at the workstation – number of reworks, missing parts, NCR, derogations, modifications.
• Return of experience at the workstation – to highlight areas of improvement & recommend possible corrective action.
• Reactivity to solve issues.
• Consistency with Quality animation (APSYS score).
• Maturity of APSYS and other Quality requirements (i.e. QMS, Special process, Calibration of Tooling)

Responsibilities:

• Ensure the conformity of the product delivered.
• Ensure the respect of the Control Plan and Self Inspection at each workstation.
• Accurately document NCR and results of the inspections/testing/audits, so to launch the expected reaction on responsible teams (using QRQC etc.)
• Analyse records of non-conformity to find the root cause of repetitive non compliancy/ reworks – QRQC or/and other methods.
• Maintain all controlled document files and records in a timely and accurate manner.
• Assist in writing and updating inspection procedures, protocol and checklists.
• Escalate anomalies detected in operations & ensure effective treatment (QRQC tool).
• Ensure Quality animation methodology, in line with APSYS requirements.

Day to day quality actions

• Ensure quality is built into the processes.
• Inspect and accept/reject products as defined in the work instruction.
• Define the Demerit for each inspection / product.
• Attend the daily meeting in the workshop.
• Defined and communicate the quality acceptance criteria at each workstation.
• With PrQE support, train teams to use the self-inspection sheets.
• Suggest actions to improve the quality of the final product seen by the customer, especially the repetitive defects.
• Generate reports for various performance topics.
• Support Customer and Gibela Warranty teams to apply improvement actions.
• Train other people (quality / operations / industrial) to the quality metier.
• Respect EHS rules and any work-related processes.

Requirements

• Qualification in Quality Management, Industrial, Mechanical, Electrical Engineering or equivalent
• Technical knowledge with 1-3 years’ experience, with understanding of critical characteristics of the products (i.e. mechanical, electrical, parts etc), preferably in the railway industry, ideally in an international organization.
• Experience in applying Quality tools and problem-solving tools in manufacturing/services.
• General railway and Train knowledge.
• Working knowledge of Health, Safety & Quality standards.

Behavioral Requirements:

• Flexible and Adaptable.  Can adapt to new ideas and situations.
• Conscientious.  Meets proposed deadlines.
• Teamwork capacity. Supports team members, spirit of “Team Trust Action”.
• Desire to learn and develop. Continuous improvement.
• Ability to Coach Others.
• Self-Motivation.
• Logical and organized. Keeps 5S in working place.
• Autonomous.
• Communication and writing capabilities. Can exchange results and agree strategies.
• EHS knowledge.

Preference will be given to female and to candidates with disabilities.

Closing date: 20 March 2024