The Independent Institute of Education is South Africa’s largest registered and accredited private provider of higher education. The IIE is also internationally recognised by the British Accreditation Council.
Varsity College, a brand of The IIE, leads in the provision of these exciting learning initiatives of The IIE. The IIE is registered with the Dep...
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Duties and Responsibilities:
Student Application & Admission Administration
- Collaborates with the campus Student Recruitment team to generate student admissions related queries
- Follows up with the Student Recruitment team for missing student information in order to finalise all student admissions related queries.
- Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes.
- Liaises with the campus Student Recruitment team during the admission evaluation process and assessment.
- Escalates admission queries to the Admissions Manager.
- Liaises with the campus Student Recruitment team on the management of admission waitlists.
- Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study.
- Documents management and issuance of appropriate admission letters.
- Determines conditions associated with student admission and follows up on them thereafter.
- Determines the eligibility of the admittees onto academic programmes.
- Tracks student admissions through to registration.
- Reports on admission progress to the Head: Student Recruitment & Sales Operations Manager (Distance & Admissions).
- Adheres to established service level agreements of the admissions process set by the organisation.
- Works with the Finance department on finance related issues of admission.
- Works with the Admissions Manager & Sales Operations Manager (Distance & Admissions) to ensure admission compliance for the campus.
- Works with the Admissions Manager on national admission projects.
Student Registration Administration
- Applies necessary holds on student accounts based on outstanding documentation or conditional admissions
- Verifies registrations against the admission criteria.
- Responsible for completing all School of Education counselling documentation prior to admission approval to ensure students are registered for the correct FAL/diadactic modules. All counselling documents must be uploaded to the applicant profile before admission is approved
- Manages the new student transfer process in conjunction with Head: Student Recruitment, Marketing Assistants and other relevant stakeholder, and thereafter sends to the finance department for processing (from admission to registration).
- Processes new student SLP & NQP registrations as required by Head: Student Recruitment
- Takes ownertship of the external credit application process for new students once application has been submitted - supports student with application to the Hub and responsible for follow up until outcome is received by student
- Checks the National Senior Certificate (NSC) exception reports on a weekly basis.
- Follows up on all outstanding documentation and uploads once received.
- Ensures compliance of international students from a document perspective.
- Adheres to the International Student Policy/Procedure and updates reports regularly.
- Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.
- Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation.
- Tracks and monitors conditional admissions throughout the year such as Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions.
- Adheres to the established service level agreements of the registration process set by the organisation.
Reports and Other
- Responsible for training all new student recruitment staff and continuous upskilling of sales team as changes to admission criteria/processes occurs
- Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to new student admissions.
- Performs other ad hoc administrative and/or reporting duties as and when required.
Competencies Required:
- Superior interpersonal and communications skills
- Computer proficiency
- Planning skills
- Time management skills
- Deadline and results driven
- Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure
Minimum Qualification Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous.
Minimum Work Experience Requirements:
- Minimum of 2 years administrative experience (ideally with admissions experience).
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Duties and Responsibilities:
Lecturing
- Lecture on IIE qualification across various modes of delivery where relevant.
- Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments scripts that fall within their subject fields, where necessary across IIE sites of delivery.
Lecturer Development and Support
- Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations.
Student Development & Support
- Championing/leading and managing academic development and support for a specific programme and its students.
- Tracking student success and implementing support interventions where required.
Research & Scholarship
- The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards IIE Varsity College achieving its annual research output targets.
Competencies Required:
- Superior communication (written and verbal) and organisational skills.
- Demonstrated ability to manage work and self proactively.
- Able to demonstrate a proven track record of effective teaching in subject area based on a reflective practice.
- Able to demonstrate the ability to manage relationships with managers and staff effectively in terms of motivation, quality and performance.
- Passion for Customer Service.
- Experience in the use of technology to enhance learning is an added advantage.
Minimum Education Requirements:
- Masters degree or currently in the process of completing a master’s degree – preferably in Accounting sciences or related field
Minimum Work Experience Requirements:
- Minimum of 5 years Teaching and Learning experience (preferably in teaching environment)
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Accounting
Minimum Qualification Requirements:
Ideal:
- Chartered Accountant OR
- Certificate in the Theory of Accounting (CTA) OR
- Honours/Post-Graduate qualification in Financial Accounting
Alternatively:
- Honours in one of the Financial Management (CIMA) related fields (e.g. Tax, Accounting) with Financial Accounting to the third-year level OR
- NQF level 9 qualification in Financial Accounting
Minimum Work Experience Requirements:
One or more of the following:
- Lecturing experience in Financial Accounting, Management Accounting, Auditing, or Taxation preferable
- Completed training contract at a registered firm of Chartered Accountants
- Lecturing experience in 2nd level Financial Accounting
- Financial Management
Minimum Qualification Requirements:
Ideal:
- Honours in Financial Accounting or Management
Alternatively:
- Honours in one of the Business-related fields (e.g. Accounting, Financial Management, Economics, Entrepreneurship, Risk, Supply chain or Project management) – with Accounting or Financial Management to the third-year level
- A Bachelor’s degree with Accounting or Financial Management or a similarly related field (e.g. Asset Management, Entrepreneurship, Risk, Supply chain or Project management) to the third-year level PLUS either an MBA or a Postgraduate diploma in Business or Education.
Minimum Work Experience Requirements:
One or more of the following:
- Lecturing experience in Financial Management/Financial Accounting/Asset Management
- Work experience as an Accountant, Financial Advisor or Asset Manager
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Duties and Responsibilities:
Desktop Support
- Answers, evaluates and prioritises logged requests for assistance from users requiring assistance with catalogue of services requests
- Logs and tracks calls using the incident and problem management database provided through the service desk
- Handles problem recognition (catalogue of services), isolation, resolution and follows on routine user incidents, and refers the undefined tasks (those not on the catalogue of services) to the campus Senior Support for resolution and further definition.
- Provide IT support to Staff, Students and Lecturers.
Software and Hardware Installations and Support for Software and Hardware Installations
- Installs desktop and laptop computers for use on campus with the relevant authorised software and completes the relevant documentation
- Installs hardware and peripheral components such as monitors, keyboards, printers and disk drives
- Assists with set up and support for venues on campus or for training use
Conducts regular and periodic testing of ICT testing equipment in campus venues to ensure operability, including but not limited to:
- PCs
- Audio visual equipment
- Access point
- Phones
- Office automatic equipment
- and fixes any issues identified
Information Technology Administrative Functions
- Liaises with service provides on information technology equipment and maintenance thereof
- Administers and maintains the ICT asset register and equipment tracker and completes necessary finance documents e.g. disposals
- Administers and maintains software, as per the agreed software list
- Maintains the information technology storeroom, server room and office by keeping it neat and tidy and free of any health and safety risks
- Trains and orientates staff on the use of hardware and software
- Complies with the requirements of The Protection of the Personal Information (POPIA) legislation
Competencies required:
- Good interpersonal skills
- Good literacy and systems administration
- Time management and organisational skills
- Initiative and problem-solving prowess
- Strong communication skills
- Ability to cope in a pressured environment
Minimum Education Requirements:
- Minimum of a Higher Certificate/ Occupational Certificate Level 5 (NQF Level 5) in A+/N+.
- Advanced Certificate/ Diploma/Occupational Certificate Level 6 (NQF Level 6) in CCNA1/MCSE/MCTIP advantageous
Minimum Work Experience Requirements:
- Minimum of 6 months internship experience in ICT
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Duties and Responsibilities:
Presentation Target
- Deliver engaging presentations at targeted schools, showcasing the benefits of our institution.
- The ability to deliver a great presentation to potential students is crucial.
- Distribute marketing materials and interact with students to generate interest and enquiries.
- Represent our brand at career expos and other stakeholder events.
- Achieve monthly presentation targets as per school priorities.
Database Collection
- Meet monthly targets for collecting school databases to expand our reach.
Interview Target
- Make proactive calls to prospective students, scheduling interviews to meet daily and weekly targets.
- Follow up on online applications, ensuring proof of payments and scheduling appointments.
- Provide prompt responses to online and telephonic enquiries.
- Conduct interviews following an established script, building rapport with students and parents.
- Achieve individual targets for weekly, monthly and annual interviews.
Application Target
- Assist students with the online application process during interviews, securing applications on the spot.
- Follow up with unpaid online applications and ensuring payment is completed.
- Conduct regular calling campaigns to convert interviews into applications.
- Drive application acceptance and pre-registration fee payment.
- Achieve individual targets for weekly, monthly and annual applications.
Registration Target
- Support the campus by converting applications to registrations to achieve the annual campus registration target.
Administration and Reporting
- Maintain accurate daily reports, including call reports and interview booking trackers and the CRM system.
- Ensure interview forms are completed correctly and applications have valid supporting documentation.
- Update relevant systems and reports as required by the Head: Student Recruitment.
Competencies Required:
- Strong interpersonal and communication skills to effectively engage with students, parents and stakeholders.
- The ability to deliver a compelling presentation at schools is crucial.
- Friendly, tenacious, and target-driven mindset with exceptional organisational abilities.
- Excellent time management skills to handle multiple tasks and work under pressure.
Minimum Requirements:
- National Diploma (NQF6) with 3 years sales experience (preferred) OR,
- Alternatively, minimum of National Senior Certificate (or equivalent) with 5 years sales experience.
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Duties and Responsibilities:
Laboratory technical support
- Preparation of laboratories for practicum classes, including preparing all equipment and consumables
- In collaboration with the lecturer provide guidance and support to students during classes, and packing away and cleaning all equipment after classes
- Oversee all Engineering Facilities and the installation of new equipment/services in the laboratories
- Assist academic staff with various research projects that require the use of any of these laboratories
- Prepare and maintain inventories of laboratory equipment and consumables
- Overseeing the Engineering Council of South Africa (ECSA) evidence collection process, which includes the copying, scanning and downloading of assessments and meticulous filing thereof (including the capturing of results), both digitally and in hard copy, as well as liaising with lecturers and students to have original scripts returned to students
Oversee Health and safety and training
- Training students on the use of equipment and consumables during practicum classes and for their research and design projects
- Recordkeeping of all Health and Safety aspects including training
- Facilitate regulatory health and safety inspections of all laboratories and ensure that all regulatory requirements are met at all times
- Develop and update a health and safety manual with relevant Standard Operating Procedure and Safety (SOPS)
- Develop a maintenance plan for the laboratories and ensuring the upkeep of all apparatus and facilities
- Conduct and/or schedule calibration, maintenance and repair of laboratory equipment
- Provide health and safety training to all staff and students using the laboratories and ensuring that all occupational health and safety protocols meet the standard requirements
Procurement
- Liaising with suppliers to manage the procurement of apparatus and consumables, to coordinate deliveries and to facilitate the commissioning of equipment
- Communicates with Procurement and Finance Departments to arrange all logistics for students and staff (including the Engineering Student Societies) to visit various locations
- Prepare and submit reports to the IIE MSA Finance Department and record all documentation to ensure that careful accounting is maintained
Competencies Required:
- Computer literacy
- Management skills
- Strong organizational skills and attention to detail
- Excellent interpersonal skills
- Good oral and written communication skills
Minimum Education Requirements:
- 3 year Diploma or equivalent within engineering or physical science
Ideal
- Bachelor of Technology or equivalent within Engineering or Science and
- Certification in Occupational Health and Safety (Engineering laboratories)
Minimum Work Experience Requirements:
- Minimum of 2 years Laboratory management experience and 2 years of Experience in Health and Safety of laboratories
go to method of application »
Duties and Responsibilities:
Student Application & Admission Administration
- Collaborates with the campus Student Recruitment team to generate student admissions related queries
- Follows up with the Student Recruitment team for missing student information in order to finalise all student admissions related queries.
- Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes.
- Liaises with the campus Student Recruitment team during the admission evaluation process and assessment.
- Escalates admission queries to the Admissions Manager.
- Liaises with the campus Student Recruitment team on the management of admission waitlists.
- Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study.
- Documents management and issuance of appropriate admission letters.
- Determines conditions associated with student admission and follows up on them thereafter.
- Determines the eligibility of the admittees onto academic programmes.
- Tracks student admissions through to registration.
- Reports on admission progress to the Head: Student Recruitment & Sales Operations Manager (Distance & Admissions).
- Adheres to established service level agreements of the admissions process set by the organisation.
- Works with the Finance department on finance related issues of admission.
- Works with the Admissions Manager & Sales Operations Manager (Distance & Admissions) to ensure admission compliance for the campus.
- Works with the Admissions Manager on national admission projects.
Student Registration Administration
- Applies necessary holds on student accounts based on outstanding documentation or conditional admissions
- Verifies registrations against the admission criteria.
- Responsible for completing all School of Education counselling documentation prior to admission approval to ensure students are registered for the correct FAL/diadactic modules. All counselling documents must be uploaded to the applicant profile before admission is approved
- Manages the new student transfer process in conjunction with Head: Student Recruitment, Marketing Assistants and other relevant stakeholder, and thereafter sends to the finance department for processing (from admission to registration).
- Processes new student SLP & NQP registrations as required by Head: Student Recruitment
- Takes ownertship of the external credit application process for new students once application has been submitted - supports student with application to the Hub and responsible for follow up until outcome is received by student
- Checks the National Senior Certificate (NSC) exception reports on a weekly basis.
- Follows up on all outstanding documentation and uploads once received.
- Ensures compliance of international students from a document perspective.
- Adheres to the International Student Policy/Procedure and updates reports regularly.
- Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.
- Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation.
- Tracks and monitors conditional admissions throughout the year such as Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions.
- Adheres to the established service level agreements of the registration process set by the organisation.
Reports and Other
- Responsible for training all new student recruitment staff and continuous upskilling of sales team as changes to admission criteria/processes occurs
- Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to new student admissions.
- Performs other ad hoc administrative and/or reporting duties as and when required.
Competencies Required:
- Superior interpersonal and communications skills
- Computer proficiency
- Planning skills
- Time management skills
- Deadline and results driven
- Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure
Minimum Qualification Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous.
Minimum Work Experience Requirements:
- Minimum of 2 years administrative experience (ideally with admissions experience).
go to method of application »
Duties and Responsibilities:
Sport Coordination
- Manage the registration process of the VC Sports Club and ensure all students are provided the opportunity to participate in sporting activities on campus, pay the annual VC Sports Club fees
- Manage the VC Sports Club for the Pietermaritzburg Campus and drive and monitor student participation across all sports clubs on campus
- Ensure the VC Sports Club caters for students wanting to participate in either an individual and/or team
- Design, manage and co-ordinate, together with the VC Sports Club Administrators, the campus sports calendar of events/fixtures/practises/leagues both on and off campus
- Recruitment, selection, and management of sports bursary students for all major Varsity College team sports clubs with the main focus being VC Hockey and/ Rugby Club
- Recruitment, selection, and management of the VC Sports Club Administrators for each sports club on campus
- Recruitment, selection, and management of the administrators for each sports club on campus
- Manage the administration and growth of the VC Hockey and/or Rugby Club. e.g. player management, facilities management etc.
- Work with the VC Sports Club Committee to build the supporter base and social environment for these major sports clubs
- Provide accurate reporting of all sports activities for the Pietermaritzburg Campus, within the time frames provided
- Be accountable for all sporting equipment, playing kit and apparel owned by each campus' Sports Club and maintain strict stock control procedures
- Manage all third-party relationships with regards to venues, leagues, and sponsorships
- Manage and control the campus sports budget
- Submit information and pictures of all Sports Club activities namely, matches, events etc. for all The IIE's Varsity College social media platform, press releases, website, and the VC App
Brand Identity
- Understand the Brand identity and ensure that it is consistently applied to all campus elements including posters, flyers and campus look and feel as well as to ensure that all campus communication is geared towards maintaining a positive brand reputation
Management of PR Related Service Providers
- Identifying and selecting campus service providers which will provide services for the PR portfolio.
- This includes and is not limited to photographers, printers, sound technicians etc.
- Brief campus photographer and liaise with other campus staff to ensure an even spread of sport, social, academic, cultural and community engagement events are effectively photographed
- Manage the campus photography including supply to national office, press and online media. " Manage the registration process of the VC Sports Club and ensure all students are provided the opportunity to participate in sporting activities on campus, pay the annual VC Sports Club fees
General Administration
- Compiling annual and monthly events calendars
- Compiling reports after major events
- Managing the campus PR budget
Events Management
- Ensure the planning and implementation of comprehensive and balanced social, cultural and community engagement brand relevant events both on and off campus that will in turn positively impact on the marketing of the campus to prospective students
- Provide accurate reporting of all social ,cultural and community engagement events within the time frames provided
- Management of the internal advertising for all social, cultural and community engagement events
- Build relationships with third parties to ensure access to practical venues for all events and to ensure sponsorship opportunities and prizes for all major campus events including CSI initiatives and fundraising events
- Assist with National events as and when needed
Team Support
- Assist the Head - Student Experience and Student Wellness Manager (SWM) in running community engagement and awareness campaign events on and off campus. Alternatively, plan and implement community engagement and awareness campaigns where a campus does not have a SWM
- Support the Academic Operations Centres of Excellence with events such as graduation
- Offer support related to Public Relations to other departments that may need it, when requested by a senior manager
Social Committee Management
- Recruitment and management of the Social Committee to encourage student participation to ensure students receive a full and well-rounded experience at The IIE's Varsity College
- Oversee additional student committees
Competencies required:
- High level of administrative, planning and organisational skills
- Computer literacy essential
- Customer service orientation, high levels of energy and self-motivation
- Excellent Interpersonal skills
- Must be confident and outgoing
- Shown ability to manage work and self proactively and must be deadline driven
- Superior Presentation Skills (Canva Skills)
- Events Management
- Effective diverse team management skills
- Leadership skills
- Excellent communication skills
- Best suited to an energetic, organised person who is gregarious in nature and who also enjoys planning sports events for students
- Effective time management and negotiation skills
- Public speaking
- Ability to multi-task
Minimum Qualification Requirements:
- Three year degree or Higher Education Diploma in either Sport Management and Development or Marketing or,
- BA degree in Corporate Communications, or PR/Marketing degree or Diploma or equivalent
Minimum Work Experience Requirements:
- Minimum of 3 years in any of the following: PR, Events and Community Engagement, Social Media Management, Media writing and liaison
- Managing Diverse Teams
go to method of application »
Duties and Responsibilities:
Desktop Support
- Answers, evaluates and prioritises logged requests for assistance from users requiring assistance with catalogue of services requests
- Logs and tracks calls using the incident and problem management database provided through the service desk
- Handles problem recognition (catalogue of services), isolation, resolution and follows on routine user incidents, and refers the undefined tasks (those not on the catalogue of services) to the campus Senior Support for resolution and further definition.
- Provide IT support to Staff, Students and Lecturers.
Software and Hardware Installations and Support for Software and Hardware Installations
- Installs desktop and laptop computers for use on campus with the relevant authorised software and completes the relevant documentation
- Installs hardware and peripheral components such as monitors, keyboards, printers and disk drives
- Assists with set up and support for venues on campus or for training use
Conducts regular and periodic testing of ICT testing equipment in campus venues to ensure operability, including but not limited to:
- PCs
- Audio visual equipment
- Access point
- Phones
- Office automatic equipment
- and fixes any issues identified
Information Technology Administrative Functions
- Liaises with service provides on information technology equipment and maintenance thereof
- Administers and maintains the ICT asset register and equipment tracker and completes necessary finance documents e.g. disposals
- Administers and maintains software, as per the agreed software list
- Maintains the information technology storeroom, server room and office by keeping it neat and tidy and free of any health and safety risks
- Trains and orientates staff on the use of hardware and software
- Complies with the requirements of The Protection of the Personal Information (POPIA) legislation
Competencies required:
- Good interpersonal skills
- Good literacy and systems administration
- Time management and organisational skills
- Initiative and problem-solving prowess
- Strong communication skills
- Ability to cope in a pressured environment
Minimum Education Requirements:
- Minimum of a Higher Certificate/ Occupational Certificate Level 5 (NQF Level 5) in A+/N+.
- Advanced Certificate/ Diploma/Occupational Certificate Level 6 (NQF Level 6) in CCNA1/MCSE/MCTIP advantageous
Minimum Work Experience Requirements:
- Minimum of 6 months internship experience in ICT
go to method of application »
Job Purpose:
- Lecturer and academic delivery to ensure students ar,e guided and supported in their learning to achieve module outcomes.
Minimum Qualification Requirements:
- Any Honours degree with Mathematics up to the third-year level and Physics up to the 1st year level
Minimum Work Experience Requirements:
- Lecturing experience in Mathematics for IT students is critical due to the nature and complexity of this module
- Work or lecturing experience as a Game Designer or consultant in this field
Key Performance Areas:
- Preparation and lecturing as per the Module Guide
- Teaching curriculum outcomes as per contract hours and stipulated per pre agreed timetable
- Briefing students for assignments and providing feedback
- Marking assessments and providing feedback
- Presenting class marks and feedback to the Programme Managers and discuss appropriate interventions for improved student success
- Actively engaging with current trends in teaching an learning strategies within The IIE VEGA environment.
Method of Application
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