Open Jobs at JTC Group

PURPOSE OF JOB

The primary functions of a Supervisor is to check and supervise the tasks required to successfully complete a NAV (Being an A Signatory). In certain circumstances a Supervisor may also be required to perform these tasks. An additional function is to produce financial statements in accordance with the most relevant accounting standards for an allocated portfolio of clients.

MAIN DUTIES AND RESPONSIBILITIES

• Check and authorise payments (as an A Signatory) to ensure the payment has been correctly prepared and the correct instructions are going to be processed.
• Check and approve valuations (as an A Signatory) to ensure all the required information has been captured and processed correctly resulting in the expected valuation movement.
• Supervise others to ensure the accuracy, completeness and timeliness in performing the following functions:
• Reviewing and ensure all documentation are in place for investment purchases and sales / distributions.
• Executing investment purchase transactions.
• Setting-up and capturing of investments on the relevant accounting system.
• Monitoring of distributions / sales proceeds receivable and capturing of these on the relevant accounting system.
• Preparation of accurate quarterly (pre fair market value and post fair market value) accounts (including capital statements for investors).
• Preparation of accurate expense and accrual calculations, including management and admin fee calculation.
• Performing weekly cash reconciliations and proper investigation and resolution of any reconciling differences.
• Performing daily cash management (including preparing payment and transfer instructions) and updating the cash transactions on the relevant accounting system.
• Capturing daily cash movements as well as trades and updating transactions in the relevant accounting system.
• Investigating and answering queries with auditors and clients.
• Ensuring compliance with company policy and procedures; client service level agreements and internal controls.
• Sending out valuation e-mails to pre-defined distribution lists.
• Preparation of call and distribution notices.
• Sending out call and distribution notices to pre-defined distribution lists.
• Monitoring and capturing of call money received and following up on outstanding calls.
• Completion and performing of other sundry administrative tasks, including filing of quarter end accounts.
• Completion of quarterly statutory returns.
• Accurately updating and maintaining relevant sections in the KPI spreadsheet.
• Note: Although the primary function of a Supervisor is checking and supervising the above tasks, in certain circumstances a Supervisor may also be required to perform the above mentioned activities.
• Coach and supervise other team members (including training and coordinating the training of new team members) to ensure the team functions as a cohesive unit.
• Actively participate in ensuring all processes and procedures are properly documented and adhered to ensure no accounting errors occur and the team has latency in place.
• Query and issue resolution within the team (whether it’s the relevant accounting system or system issues, or client or custodian issues) to ensure no queries or issues result in an error, breach or client dissatisfaction.
• Investigate errors, complete the required JTC error reporting process and implement the required remedial action in order to ensure the error is not repeated.
• Actively and continually identify and report high risk areas and gaps in processes to ensure the identification and escalation of risks and gaps.
• Participate actively in projects, specifically risk reduction and efficiency gain projects relevant to the related fund admin teams to ensure the successful implement and completion of the specific Fund Admin project actions and timelines.
• Check GFSC quarterly statutory returns in order to ensure JTC satisfies the fund regulatory obligations.
• In isolated instances or where there’s an emergency be able to provide cover and checking in other teams and for other clients/funds to ensure the relevant client’s deadlines are achieved.
• Produce financial statements in accordance with the JTC policies and procedures accurately with the regulatory deadlines and the deadlines agreed with the client.
• To project manage the client audit process according to an agreed timetable to ensure all parties are delivering as agreed and the manager is informed of any obstacles and/or delays.
• Quickly and diligently address client queries and questions to ensure resolution thereof and to establish and maintain a good working relationship with client.
• Maintain investor registers and ensure only authorized changes are made and that these are done in a timely manner.
• Subject to client approvals, respond to any investor queries that may arise.

ESSENTIAL REQUIREMENTS

• Ability to produce work accurately, on time and sometimes under pressure.
• Good technical knowledge of accounting standards (IFRS/UK GAAP).
• Good communicator.
• Able to manage own time and projects.
• Excellent numeracy skills.
• Attention to detail and pro-active in nature.

QUALIFICATIONS AND INDUSTRY EXPERIENCE

• CA (SA).
• Completion of articles/trainee contract at an accounting/auditing firm.
• Good accounting and investment product knowledge.
• Minimum of 5 years investment fund administration or related experience (an advantage but not a prerequisite).

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PURPOSE OF JOB

To deliver a high-quality service to clients. To provide high level technical expertise for the purpose of undertaking the corporate governance of all fund services client business.

MAIN RESPONSIBILITIES AND DUTIES

• Responsible for the delivery of high-quality Corporate Secretariat services in accordance with constitutive documents, service level agreements, fund documentation and applicable statutory and regulatory requirements and be the primary point of contact.
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
• Draft board papers, ensure board packs are assembled and distributed to client boards.
• Attend and minute board meetings, travelling to client locations as required.
• Draft governance sections of annual and semi-annual reports in conjunction with fund accountants and advisors.
• Provide review and comment on corporate documentation as required by client and in conjunction with other advisors.
• Keep clients’ records up to date and ensure all statutory registers are maintained.
• Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients.
• Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate.
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed.
• Provide contribution to meeting discussions, as and when required.
• Monitoring changes in legislation and the regulatory environment, taking appropriate action as required.
• Liaising with external regulators and advisers, such as lawyers and auditors.
• Provide any other duties as defined or deemed necessary by our Clients.
• To assist the management with training and member of the team as required.
• To assist with the checking of other team members work as required.
• To facilitate a seamless transition of new client business into Corporate Secretariat department in a co-operative manner, ensuring that the client’s needs are clearly understood and can be satisfactorily met.
• To continuously improve personal skills through self-development and maintain personal development records.
• To contribute towards the development and enhancement of processes, ensuring best practice and JTC Corporate Fiduciary standards and procedures.

ESSENTIAL REQUIREMENTS

• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients.
• Knowledge of the relevant jurisdictions’ rules and regulations.
• Basic understanding of the various Stock Exchanges’ listing rules.
• Understanding of the importance of controls and the fiduciary responsibility of directors.
• Understanding of the features of the different types of relevant asset classes.
• Ability to demonstrate effective communication skills.

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PURPOSE OF JOB

• To collate, calculate, process, investigate and check fund information including being a B signatory in order to produce and sign off the Accounts / Net Asset Valuations (NAV) of the specific Funds/Entities which JTC administers within defined deadlines and within regulatory requirements.
• To produce financial statements and other financial related information for client entities accurately and on a timely basis, in accordance with the most relevant accounting standards and client driven requirements.

MAIN DUTIES AND RESPONSIBILITIES 

• Prepare, monitor and capture cash movements (cash management), investment trades and update transactions in InvestOne / Investran to ensure an accurate and timely delivery of the Accounts / NAV.
• Prepare and perform weekly / monthly cash and stock reconciliations including proper investigation of all outstanding issues to ensure a timely resolution of any reconciling differences and no valuation errors occur.
• Monitor asset pricing and pricing sources for corporate actions to ensure securities are updated and valued correctly on InvestOne / Investran and no asset pricing errors occur within the Accounts / NAV.
• Perform and check expense and accrual calculations to ensure that they are reflected correctly in the Accounts / NAV.
• Prepare and produce an accurate NAV to ensure Checkers or Supervisor discover no errors on work reviewed resulting in the timely delivery of the Accounts / NAV.
• Proactively investigate queries with dealers; brokers; custodians; auditors and clients to ensure a timely resolution of all queries. Where applicable to communicate and escalate potential issues in a prompt and effective manner.
• Understand and implement company policies and procedures; client service level agreements and internal controls to ensure compliance thereof and no Custodian and external audit findings occur as a result of them not being applied.
• Prepare and send out all valuation e-mails to a pre-defined distribution list to ensure all parties have been timely informed of the valuation.
• To produce financial statements for portfolio of clients in accordance with the applicable financial standards, and to ensure that the accounts are produced in accordance with the regulatory deadlines and the deadlines agreed with the client.
• To project manage the client audit process internally according to an agreed timetable to ensure all parties are delivering as agreed and the manager or supervisor is informed of any obstacles and/or delays.
• Attend pre and post audit meetings to ensure audit planning, comments and recommendations as well as any post audit adjustments to be made to valuations are discussed.
• Prepare and complete all monthly/quarterly KPI spreadsheets and/or statutory returns to ensure specific funds regulatory requirements are fulfilled.
• Accurately update and maintain the relevant sections in the delivery matrix to ensure all parties are aware of what has been completed and Oversight can promptly review the NAV where required.
• Prepare and complete all sundry administrative tasks, including (but not limited to) accurate / timely time recording and filing of Accounts / NAV within Viewpoint.
• Coach and supervise other Fund Accountants in the same team to ensure all procedures are adhered to and feedback can be provided to the Manager for yearly reviews.
• Prepare accurate payment instructions and provide to checker for authorization in a timely manner.
• Check and authorize payments (as a B Signatory) to ensure the correct amounts are instructed.
• Check and approve valuations (as a B Signatory) to ensure all information and calculations have been correctly collated.

ESSENTIAL REQUIREMENTS

• Excellent numeracy skills.
• Attention to detail.
• A relevant tertiary qualification preferably including Accounting; Finance; Investments.
• Good accounting and investment product knowledge.
• Minimum of 2 to 5 years investment fund administration or related experience