Open Vacancies at Broll

POSITION PURPOSE

To support the Broll onsite team in performing day to day task as to required performance levels where Broll is responsible for electrical systems. Ensure that such systems perform as designed and intended in order that the building electrical and electronic systems operate in a reliable and cost-effective way.

Ensure site electrical-related policies, procedures, work processes, safety guidelines, and programs are compliant with all pertinent codes and requirements.

ESSENTIAL FUNCTIONS AND BASIC DUTIES OF THE POSTION

• Responsible for maintaining all systems that are owned by Kimberly-Clark downstream from the utility providers’ meter (point of coupling).
• Provide support during electrical system shutdown on an as-needed basis. Support for Kimberly-Clark related projects that require connection to Kimberly-Clark electrical system(s). Typical work will include, but not be limited to building distribution systems, transformers, switches, panels, and breakers.
• Over time or weekend work will be required as and when the working schedule so requires. Also required to perform or assist with handyman work when required to eliminate backlog or stand over work.
•  Deliver planned & reactive maintenance service covering electrical.
•  Implement equipment service specifications in accordance with the required standards.
•  Install & commission electrical equipment in accordance to specification.
•  Conduct maintenance on electrical reticulation and equipment as per schedule, preventative or emergency fault rectification.
•  Perform inspection of elctrical installation, identify areas of risk & report back for rectification.
•  Ensure that preventative or emergency fault rectification complies with the relevant legislation and service level agreement.
•  Maintain, repair and service electrical items as per in scope.
•  Ensure quality of work and timeous completion of all requests.
•  Provide constant feedback to the Site Lead & the client on all requests.
•  Capture all job or work instruction detail to the Broll platform or on a Job card.
•  Ensure all admin work are completed with all detail and as soon as the job or task is completed.
•  Verify the job information with the supporting staff to ensure the correct information are required for the office support staff to complete the task and invoice.
•  Ensure that all work is are left clean and neat after the completion of any task.
•  Verify with the client on completion of the task that the client is satisfied and that the work was done to satisfaction.
•  Report any unsafe conditions and follow up on the conclusion.
•  Do all tool checks on a regular basis and ensure the check reports are filed to support the safe operations of power tools and ladders.
•  Perform routine items,
•  Inspections
•  SAPS
•  PAT testing
•  Lighting audits
•  COC verifications
•  Obtain vendor quotes for approval
•  Contractor management
•  Administration
•  HSE Admin
•  LOTTO procedures
•  Test for dead
•  Cleaning and maintaining all electrical boards and rooms

Electrical assets include, but are not limited to:

• Building Utility and Distribution Systems
• Primary Power Systems (Power Feeds, Substations, Switchgear owned by Kimberly-Clark)
• Secondary Power Systems (Switch gear, motor control centers, motor starters, disconnects, panel boards, circuit breakers, transformers, computer distribution units, wiring, devices, receptacles, etc.)
• Site Distribution Systems (Wiring, Conduits, and wall/floor outlets, modular furniture wiring, etc.)
• Lighting Systems (Panel boards, circuit breakers, transformers, lighting relays and controls, infrared and ultrasonic sensors, lighting dimmer controls, light fixtures, ballast, lamps, wiring, switches and dimmers, etc.)
• Emergency Power Systems (Emergency Generators, UPS systems, panels, batteries, and control cards)
• Electrical Systems & Equipment (Variable Frequency Drives (VFDs), Electric Motors and Fans (including VAV units), Electrical buzzers/alarms, Electromagnetic door locks, Lightning Protection Equipment
• Building Indoor and Outdoor Lighting
• Maintenance of electrical panels
• Electrical System Maintenance
•  Ensure accuracy of all panel schedules and equipment labeling (e.g., arc labels)
•  Test circuits, locate, diagnose, and repair faults
•  Maintain, clean, and replace components as required
•  Maintain conduits, raceways and interstitial spaces in orderly condition
•  Repair, replace and adjust electric heat tracing, as needed
•  Perform Infrared testing annually or as required by Kimberly-Clark
•  Maintain, repair and replace electric leak detection systems and components
•  Inspect and repair VFDs of all sizes and capacities
•  Provide qualified on-call electrician services to promptly restore lost power or remedy any problems that may create a safety or security hazard. (e.g., Burning smell, critical asset or area lighting outage, all other outages)
• Major Maintenance and Refurbishing of Electrical Systems
•  Support the planning and implementation of major maintenance projects
•  Maintain and analyze reliability histories to support project requests
• Uninterrupted (or Uninterruptable) Power Supply (UPS)
•  Responsible for monitoring UPS equipment operation
•  Manage maintenance of the batteries, transfer switches, wiring, devices, and accessories
•  Ensure all systems are maintained as recommended by the manufacturer or Kimberly-Clark-approved requirements
•  Coordinate maintenance timing with users to minimize potential impact of power outage when UPS is off-line
• Test, Repair and Maintain Emergency and Stand-By Power Generation
•  Coordinate maintenance timing with Kimberly-Clarks to minimize potential impact of power outages when emergency power generating systems are off-line
•  Regular test of power generating systems
•  Monitor operation and loading when power generating systems are operating
•  Always maintain optimum fuel capacity
•  Replenish fuel supply as required and develop an emergency refueling plan
• Replace All Lamps as Needed
•  Replace lighting as per the SLA
•  Recycle old lamps in accordance with recycling programs and site disposal guidelines
• Maintain and Repair Indoor and Outdoor Lighting
•  Maintain fixtures, lenses, ballasts, covers and associated components
•  Remedy all hazards, shorts and flickering
•  Repair or replace damaged or stained components as appropriate to service levels
•  Test emergency, security and exit lights; replace low batteries
•  Adjust and reset lighting controls (including timers, motion sensors, etc.) as required
• Utility Equipment Operations and Maintenance
•  Operate utilities in an efficient, cost effective and reliable manner aligned with energy conservation goals. Systems include but are not limited to: Chillers, Cooling Towers, Compressed Air Equipment, Vacuum Equipment, Hot water heaters/systems, Pumps, Bulk Tanks, Heat Exchangers, DI Water Systems
•  Repair and maintain utilities: Remedy all outages
•  Repair and maintain utilities: Remedy all hazards or malfunctions
•  Properly maintain Main power stations including but not limited to high voltage switch gears and breakers, transformers, and all related components (examples: 15kV feeders and transformers, meters, etc.)

PERFORMANCE MEASUREMENTS

•  The SLA with our client will be used as a measurement of performance as well as the feedback on assessments from management and reporting structures.
•  Must conduct himself in a professional manner, conduct and relationship soundness based on client feedback in KPI assessments.

EDUCATION/CERTIFICATION:

• Grade 12
• Must have electrical trade test and up to date wireman’s license
• Driver’s license

REQUIRED KNOWLEDGE:

• Must have computer skills, know IT management systems, reporting, and meeting

EXPERIENCE REQUIRED:

• Minimum 5 years of experience, preferably in a similar role

SKILLS/ABILITIES:

• Well organized and detail oriented.
• Good attention to detail and accuracy.
• Cooperative and willing to assist others.
• Excellent Communication Skills
• Administration Skills
• Dependable
• Computer Skills
• Flexible
• Good Interpersonal Skills
• Able to use PC, calculator, and other basic business machines.

go to method of application »

POSITION PURPOSE

Responsible for the management of the Centre. Ensure investment growth and maximum income of Centre through effective Centre management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.  Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations.  Ensures that services purchased are of acceptable quality at the least possible cost. Keeps Senior Management well informed of area activities and significant problems.  Trains, directs, and appraises assigned personnel.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective operations management of Centre and facilities.

• Centre Management
  • Keeps abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
  • Attends meetings / functions related to successful operation of Centre i.e. SAPOA, CJP etc.
  • Assists with a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
  • Investigates/initiates proposals for refurbishments
  • Maintains a hands-on control of projects in hand
  • Reviews the building status/grade ongoing and advise the Senior Management regarding maintaining the standards within those grade
• Client Reporting
  • Provides accurate information to client according to agreed format timeously
  • Analyses of monthly income /expenses and variance reporting
  • Monitors turnover rentals
  • Monitors of all municipal recoveries (and general recoveries) on a monthly basis
• Planning and Budgeting
  • Prepares and completes budgets as required each year
  • Completes of forecasts timeously as required
  • Reviews market rentals quarterly and ensure best possible rate achieved and maintained as per agreed mandates
  • Assists in formulation of business plans for the unit
  • 5 Year budget – preparation and control or as required by the client
  • Quarterly review and monitoring results or as required by the client
• Quarterly Expenditure / Analysis 
  • Sets and motivates Capex /TI philosophy per building in consultation with client
  • Recommend TI standard specification
  • Recommend Capex requirements
  • Ensures we conform to Capex philosophy and procedures
  • Estimates new operating costs
  • Ensures recovery of operational and utility costs in accordance with Lease terms
• Debtors and Creditors Management
  • Undertakes monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and recommend legal action
  • Credit Control. Responsible for Management:
    • Arrears
    • Legal action / liaising with attorneys / management as required
    • Motivate Write-offs to senior management / client
• Parking Management
  • Attends monthly / ad hoc interaction meetings all parkades where applicable
  • In conjunction with the responsible person for parking, maintains accurate control of “in house” operated parkades
• Tenant Relations
  • Deals with correspondence / interaction with tenants as required
  • Ensures that leases are timeously renewed and all vacant space is let and in a presentable state
• New Tenants
  • Determines and recommends letting mandates (i.e. rental levels, installation cost etc.) for approval
  • Undertake lease negotiation and maintenance of tenant relationships
  • Controls new leases and record of same
  • Controls / oversees new installations (through technical / operations manager where appropriate) including:
    • Premises design
    • Negation/liaison/control with/of professionals and contractors
    • Sign off acceptance of complete premise
• Existing Tenants
  • Renews Lease Agreements in accordance to mandate
  • Tenant liaison and public relations
  • Controls/arranges centre promotions through merchant’s association/s or promotion committee/s or marketing funds
  • Regular assesses tenants’ turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties
  • Monitor and compile foot traffic reports
• Expense Control
  • Checks and authorises payment of accounts
  • Authorises cleaning, consumables, electrical and general maintenance orders
  • Controls wage and salary allocation
  • Controls municipal payments and recoveries there against
  • Ensures cost effectiveness and performance of contractors
• Financial Management
  • Monthly financial statements
  • Monthly management reports
  • Accurate budgeting and reporting
• Operating costs
  • Calculates operating costs for charge-out to tenants
  • Ensures recoveries as appropriate
  • Tenant mix i.e. what business should be established / recommended
  • Networking with tenants, public, external organizations
  • Issues tender documents
• Expense control
  • Checks and approves payment of accounts
  • Controls cleaning, consumables, electrical and general maintenance
  • Controls municipal payments and recoveries there against
  • Ensures effective performance of contractors
• Customer liaison
  • New Tenants
  • Lease negotiation
  • Maintenance of tenant relationships
• Public relations
  • Establishes and maintains sound public relations
  • Attracts people to the Centre
  • Control of Advertising Materials
  • Motivates and assists tenants to improve their services

• Assumes responsibility for the effective repairs and maintenance of the Centre.
  • Asset Management
    • Controls/schedules/implements regular preventative maintenance program in line with budget constraints
    • Motivation of refurbishments, major repairs as appropriate
    • Attends site meetings with contractors in respect of maintenance/expansion of projects
    • Monitors progress
    • Inspection / enforcement of tenant responsibilities during and on termination of lease terms
    • Liaises with appropriate Government, Provincial and/or local authorities
    • Responsible for Compliance of OSH Act
  •  Maintenance
    • General Maintenance of Buildings and premises
    • All electrical, electronic, mechanical and air conditioning equipment
    • Complies with the OHS act and all other statutory requirements

• Assumes responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
  • Occupational health and safety
    • The development of security action plans, systems and directives
    • The management of security guards on shift
    • The establishment and maintenance of an emergency preparedness programme
    • The training of Maintenance and Security personnel in Occupation and Health Safety
    • Report security incidents to our management

• Assumes responsibility for ensuring professional business relations with tenants, suppliers, contractors, and trade professionals.
  • Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
  • Acts as a liaison between the Company and external contacts
  • Ensures effective coordination of external services with Company operations
  • Obtains and conveys information as appropriate
  • Promotes goodwill and a positive image of the Company

•  Effectively supervises Centre personnel, ensuring optimal performance.
  • Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement
  • Assigns and coordinates personnel. Directs daily operations
  • Identifies, develops, and implements training programs as appropriate
  • Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed
  • Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary

• Assumes responsibility for related duties as required or assigned.
  • Ensures that work area is clean, secure, and well maintained
  • Completes special projects as assigned

PERFORMANCE MEASUREMENTS

• Good communication and coordination exists with departments. Assistance is provided as needed
• Senior Management is appropriately informed of area activities and of any significant problems
• Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided
• Company facilities are well maintained and secure and meet the needs of the Company
• Centre operations are efficiently and cost effectively administered
• Current and future Centre needs are well planned and budgets are established and maintained
• Effective business relations exist with vendors, contractors, and trade professionals

QUALIFICATIONS

EDUCATION/CERTIFICATION:

• Matric
• Additional related maintenance and Centre management training preferred

REQUIRED KNOWLEDGE             

• Excellent understanding of Centre management procedures
• Knowledge of budgeting, service contracts, and leasing agreements

EXPERIENCE REQUIRED

• Five or more years of related experience, with at least two or more years of supervisory experience

SKILLS/ABILITIES

• Excellent leadership abilities
• Able to organize, coordinate, and direct team activities
• Strong problem solving skills
• Good communications skills
• Able to use all related maintenance equipment and computer applications

go to method of application »

POSITION PURPOSE

Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:

• Terminates tenant accounts on instruction and notifies departments
• Captures journal entries:
  • Lease Fees & Deposits & appropriation of deposits
• Advises meter readers of changes
• Arrange invoices for tenants paying deposits/rental in advance
• Upload all relevant documents to BOL & send original lease for archiving
• Electricity & Water Adjustments – Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
• Send tenant copies of signed lease & offer
• Credit rating procedure

Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

• Drafts and prepares leases
• Keep register of all lease movements
• Captures and Processes lease agreements via owner’s approval form
• Cedes leases
• Prepares, cancels and amends Lease agreements, Addenda and Suretyships
• Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
• Reconciliation of deposit account
  • Adhering to assigned deadlines & timelines as required
• Ensuring all processes in terms of lease tracking are adhered to
• Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
  • Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
  • Assists Portfolio Management personnel as needed
  • Keeps management informed of area activities and of any significant problems
  • Attends and participates in management meetings & take minutes of such meetings
• Assumes responsibility for related duties as required or assigned
  • Completes special projects as assigned
  • Any other duties related to loading and processing of lease renewals & administration thereof
  • Update & maintain lease audits
  • Update & maintain building lease profiles
  • Upload monthly leasing reports for management packs
  • Prepare monthly executive summary for reporting to leasing manager

PERFORMANCE MEASUREMENTS

• Lease documents, records, and reports are accurate, current, and timeously submitted 
• Good working relations exist with company personnel
• Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
• Management is appropriately informed of area activities
• Lease administration is completed in accordance with established standards, policies, and procedures

QUALIFICATIONS

• Education/Certification: Matric
• Good understanding of “Legal Leases”
• Basic understanding of accounting practices

SKILLS/ABILITIES

• Well organized and detail oriented
• Good math skills
• Excellent grammar and spelling skills in business
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Excellent communication skills
• Administration skills
• Dependable
• Self-starter
• Excellent computer skills
• Flexible
• Good interpersonal skills
• Able to use PC, calculator, and other basic business mechanisms