Open Vacancies at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 

• Provide Support to internal and External Stakeholders
• Advising the Contract Administrators in terms of uploading the required documents on to paper trail (DG);
• Attending to queries from internal and External stakeholders within 48 hours;
• Ensuring that if there is a problem with regards to the claims, chambers and units are notified in time.

Finance Administration

• Capturing of invoices onto SAGE X3 for DG and Admin claims;
• Creating Payment batches on SAGE X3;
• Preparing the Finance payment journal;
• Allocating the GL account numbers to different payment requisitions from the chambers and units;
• Ensuring that standard bank proof of payment are extracted and forwarded to the relevant chambers or units;
• Assisting in preparing the Creditors reconciliation;
• Assisting in the filing of all finance documents;
• Assist in the audit process;
• Assist in performing bank reconciliations;
• Perform Asset verification and asset tagging;
• Assist in all other reconciliations and finance related duties.

RFP System and Project Module

• Verifying and Capturing of Admin Payments on RFP system and Project payments on SAGE X3;
• Verifying the DG Contracts Deliverables on paper trail.

Personal development and Reporting

• Completion of performance appraisals timeously;
• Ensuring continuous development in the finance field;
• Transferring of knowledge to other Finance team members;
• Ensure submission of reports timeously. 

Requirements

MINIMUM REQUIREMENTS

Experience and Qualification

• M+ 3 in finance or relevant tertiary qualification;
• Minimum: 1 years in finance related roles; 
• Public sector experience will be an advantage;
• Knowledge and understand of accounting systems.

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KEY PERFORMANCE AREAS

Provide Support to Stakeholders

• Ensure that Administration, Discretionary, claims are processed and paid within 30 days as prescribed by PFMA;
• Ensure Payment verification and capturing on SAGE RFP system;
• Ensure payment queries are communicated timely to the implementing units;
• Attending to queries from internal and External stakeholders within 48 hours.

Finance Administration

• Performing physical verification of assets and maintaining a database of all fixed assets on the red beam assets tracking system;
• Planning for Asset Verifications and making all necessary travel arrangements;
• Maintaining and updating the Fixed Asset Register;
• Assist in the compilation of GRAP compliant Financial Statements;
• Preparing Leave Provision and Leave accrual Journals Monthly;
• Clearing of outstanding invoices on the Creditor age analysis;
• Assist management in preparing audit files (internal and external) and responding to queries;
• Monthly preparation and reconciliations of Accounts Payables’
• Ensure proper filling and records managements for ease retrieval;
• Creating new vendors and capturing banking details on SAGE X3;
• Creating of ETF Batches on SAGE X3 and loading on Standard Bank;
• Preparation of weekly bank reconciliations on SAGE X3;
• Weekly, Monthly reconciliation of the Travel account;
• Any Other Adhoc duties.

RFP System and Project Module

• Approve invoices on RFP system;
• Report errors on the system.

Manage Personal and Staff-Performance

• Completion of performance appraisals timeously;
• Transferring of knowledge to other Finance.

Requirements

MINIMUM REQUIREMENTS

Experience and Qualification

• M + 3 qualification in accounting/Finance; 
• 3 years’ experience in an accounting environment; 
• Public Sector experience will be an added environment;
• Knowledge and understanding of SAGE X3, SAP, Pastel and Advanced Excel.