Procurement & Logistics Opportunities at Aramex South Africa

Key Responsibilities

This position is responsible for the administration of contracts and for supporting the Procurement Manager. Under general supervision, the Contract Administrator aids the Procurement Manager for the contract management and contract administration functions of Aramex. Responsibilities include the process of systematically and efficiently managing contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.

KEY ACTIVITIES

• Reviews and/or provides guidance in the preparation of contracts, agreements, amendments and change orders.
• Verification that all contractual clauses are included in documents (as are appropriate).
• Manage vendor/supplier performance in relation to contractual agreements.
• Ensuring compliance to terms and conditions of contracts.
• Manage contract closeout procedures.
• Track payments to vendors as per contract
• Administer Contracts Compliance and Database
• Facilitate the scrutiny of finalized contract/ SLA in consultation with Legal Services
• Update the commitment register of approved contracts when payments are processed.
• Co-ordinate and monitor long term contracts for the provision of all Aramex Commodities
• Monitor supplier performance and make recommendations for improvement to circumvent unnecessary delays.
• Implement measurements and organize the electronic tracking of contracts and related documents Contracts Review and Updates: Review modifications, extensions, and contract close-out documents for further action on Ariba System
• Prepare and distribute reports and statistical data to facilitate planning and maintenance of contract records.
• Collaborate with stakeholders in the gathering, analysing, summarizing and preparation of recommendations on practices and procedures.
• Tracking and Analysis: Participate and support in Procurement analysis, primary responsibilities is to analyse data to maximize supply chain efficiency and assist in all RFx process.
• Mathematical understanding: In addition to data analysis, must have substantial math skills to appropriately calculate supply chain costs and savings. 
• Interpersonal skills: work with several external stakeholders within the supply chain. 

Knowledge, Skills and Abilities Of:

• Local, federal laws, codes and regulations related to governmental procurement; principles, methods, procedures, and practices of procurement to include RFP administration.
• Current and effective purchasing and inventory methods and practices, policies, and standards
• Basic accounting principles to understand the flow of purchasing.
• Computers and current office software programs for word processing, presentations, and email at the intermediate level of proficiency; spreadsheets and databases at the intermediate level of proficiency; as well as the ability to learn and operate efficiently specialized software as related to the functional area.

Skills & Competencies

• Strong Professional writing skills
• Strong Contracts Management Skills
• Strong Data Analysis
• Compliance Knowledge
• Behavioural integrity
• Honesty
• Professionalism
• Interpersonal skills
• Business acumen
• Problem solving

Related Procedures

• Adhere to all related policies, procedures within Aramex.

Minimum Requirements

• CIPS, bachelor’s degree in Commercial Law, bachelor’s in supply chain management, r related fields
• Minimum of 2 years’ experience in a Procurement Officer position
• Matric (Grade 12) qualification and or similar qualification and or experience
• Strong financial analysis and relevant legal knowledge
• Ariba experience with relevant procurement modules
• Minimum of 2 years’ experience in a Procurement Officer position
• Valid Code 08 driver’s license and own reliable transport essential.

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Key Responsibilities:

• Management
• Management of internal teams to ensure productivity targets are met in line with customer SLA and internal procedures
• Coordinate team members to meet client defined KPI’s and SLA’s, inclusive of arranging any shift work and other requirements related to staffing
• Reporting on site performance and continuous improvement actions

Ensure all system and processes are followed and implemented

• Managing monthly billings and profitability while keeping costs under control. All billing to be validated and controlled
• Manage relationship with client

Manage relationship with staff with regards to growth opportunities and motivation

• Review all processes and procedures and make required changes as deemed necessary

Human Resources

• Conduct Monthly one on ones
• Conduct Performance reviews and staff development
• Enforce disciplinary code and procedures where applicable
• Monitor time and attendance

Customer

• Ensure all customer expectations are met in line with defined SLA’s
• Monthly performance reporting

General

• Ensure that 5S systems and standards are adhered to and maintained
• Ensure that all health and safety principles and policies as set out for site are followed and all near misses are reported
• Ensure that all environmental principles and policies as set out for site are followed and reported in the event of an infraction.

Skills

• Customer Focus
• Good communication
• Planning/ Organizing + Time Management
• Presentation Skills
• Creative thinking and Innovation
• Coaching,development & Team Building
• Problem solving and Decision making

Competencies

• Attention to detail
• Be able to work under pressure
• Planning
• Stress tolerance
• Communication (Verbal and Written
• Integrity

Minimum Requirements

• 6-8 years’ experience in Logistics Management, Supply Chain and Warehouse operations at management / senior supervisory level
• Degree in Logistics / Supply chain is advantageous
• Experience on presentation and negotiation of business solutions at senior management level.
• Valid code 08 driver’s license and own reliable transport and willing to travel