Procurement & Supply Chain Job Vacancies at Cape Herb & Spice

Cape Herb and Spice has grown from entrepreneurial roots into a global player, supplying top retailers across the world.

We are recruiting a Warehouse Manager for our raw material warehouse. This position gives focus to the warehouse operations to ensure efficient and reliable service to the various internal production departments.

Objectives of this role:

• Ensure that the warehouse operates at peak efficiency by supervising, organizing, and training warehouse employees and establishing, monitoring, and managing operational goals.
• Develop and implement warehouse operations systems to improve product handling and storage standards, equipment utilization, inventory accuracy, and gate processes.
• Train and manage the warehouse team to solve day-to-day operational issues and reach performance goals.
• Oversee daily operations while controlling and managing inventory integrity.
• Review and prepare work schedules, staffing requirements, space allocations, and action plans that meet company standards for productivity, safety, quality, and customer service.
• Maintain HSE and Food Safety in the work environment by establishing and enforcing procedures and standards and complying with legal regulations. 

Responsibilities:

• Supervise daily warehouse activities, including food safety and quality assurance, inventory control, space management, logistics, floor productivity, and customer service.
• Manage the warehouse team and manage the flow and quality of work to maximize efficiency and minimize overtime.
• Meet regularly with warehouse planner to analyse productivity and update picking plans.
• Oversee and manage logistics for transporting materials to company production facilities.

Required skills and qualifications:

• Relevant tertiary qualification.
• Minimum 3 years’ experience in a warehouse management role managing hourly employees.
• Experience working in a food manufacturing environment.
• Experience in implementing and using warehouse management / ERP systems.
• Proficiency with warehouse procedures and policies.
• Excellent problem-solving skills and leadership qualities.
• Ability to work collaboratively with all levels of company staff.
• Ability to deliver effective feedback, both written and verbal.

Key personal characteristics, knowledge, and skills: 

• Sense of urgency.
• Deadline driven & goal orientated.
• Good communication skills
• Ability to drive teams in a positive way to achieve goals.
• Strong interpersonal skills
• High attention to detail
• Practical thinker
• Self-Starter
• Team player
• Optimistic solution creator

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Purpose of the job:

• An experienced buyer is needed to join a young and passionate team to manage and develop the buying of raw materials and packaging. The successful incumbent will ensure that the supply of goods into the business is managed effectively, efficiently and in line with agreed company objectives.

Key Functional Areas:
Operational Roles:

•  Tracking and ensuring on time delivery of goods
•  Must develop a good understanding of the production requirements report, visual stock planning report and the daily usage dashboard
•  Lead weekly operational and planning meetings when necessary
•  Develop SLAs and performance measurements with suppliers
•  Monitor sales orders/jobs on the system in order to prepare, prompt and follow up with the other stake holders regarding supply
•  Manage shipping documentation and liaise with shipping agents
•  Monitor stock levels warehouse capacity
•  Cross-Functional communication in order to communicate changes/requirements from other departments to the procurement department
•  Use Data to provide insightful information to the business
•  Generate and update purchase orders
•  Place orders with key suppliers when necessary
•  Liaise with key suppliers on a regular basis
•  Ensure that due dates on purchase orders are kept up to date
•  Update KPI reports on a weekly basis
•  Assist with account queries.
•  Partake in quarterly stock takes along with the rest of the CHS team

Strategic Roles:

•  Be involved with new product/range launches
•  Utilize a collaborative and consensus approach by working with NPD, Sales, Production, Stores and Finance to obtain and ensure that current and accurate information is used for demand forecasts/driver
•  Build and maintain supplier relationships
•  Minimize the amount of stock outs
•  Reduce inventory value on hand to acceptable levels
•  Review and update class A items on a regular basis
•  Have market knowledge of category and benchmark against market and other competitors
•  Inventory review- Responsible for the “in-stock” levels within the agreed inventory parameters high peaks and low demand
•  Manage the demand planning process and the demand planning tools to support the relevant demand planning activities
•  Liaise with the Team Lead on a regular basis, to review Inventory values in stores and decide what needs to be reduced etc.
•  Work alongside the Team Lead to review the goals that need to be achieved by the Procurement Department. The buyer should assist by monitoring and driving these goals operationally

Required Knowledge & Skills:

•  Computer Literacy (Microsoft Office)
•  Excel skills – Advanced level essential
•  Inbound shipping knowledge beneficial
•  MRP Systems (experience on Syspro is advantageous)
•  Experience in BI reporting and or Tableau advantageous

Required Prior Learning/ Experience:

•  Degree in Supply Chain/ Logistics/ Operations or Engineering required
•  2-3 years’ experience within a similar role

Personal Characteristics:

•  Strong Communicator
•  Organisational skills
•  Able to make decisions
•  Ability to negotiate
•  Interpersonal skills
•  Ability to manage time effectively

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Cape Herb and Spice has grown from entrepreneurial roots into a global player, supplying top retailers across the world.

We are recruiting a Warehouse Administrator for our finished goods warehouse. This position gives focus to the warehouse administrative activities to ensure receiving and dispatching system transactions are accurately processed daily.

Objectives of this role

• Accurate and timeous recording all warehouse stock movement transactions in ERP system.
• Problem solving stock movement queries.

Responsibilities

• Accurately capture warehouse stock movement transactions daily.
• Ensure procedures related to stock movement and related data capturing are consistently complied with.
• Ensure FIFO principles are complied with when dispatching stock.
• Resolve any ERP / Syspro related queries timeously.
• Perform ad-hoc warehouse administrative duties as required.
• Stand-in for Warehouse Supervisor when required.

Required skills and qualifications:

• Matric plus relevant work experience in an administrative role.
• Knowledge of warehouse dispatch/receiving functions
• Experience in WMS /ERP Systems (Syspro)
• Excellent communication, organization, and customer service skills
• Excellent administration skills
• Strong multi-tasking skills
• Experience in ERP Systems (Syspro)
• Computer literacy - Office 365

Key personal characteristics:

• Self-disciplined with strong work ethic.
• High attention to detail.
• Good communication skills.
• Deadline driven.