Latest Jobs at Astron Energy (Pty) Ltd.

Job Description
Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the Fuelfacs, SAP, EDI, Stock Control and the subsequent filing, scanning and control of supporting documentation.

• Capturing of Transactional Data pertaining to Bulk Truck Fuel Deliveries. Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (SAP). Creates and controls the usage of Manual Delivery notebooks
• Control of Transactional Data pertaining to Bulk Truck Fuel Deliveries.  Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, / Stock Control and the subsequent filing, scanning and control of supporting documentation.  Creates and maintains document control for product transfers/bridging out to other terminals.
• Compliance to Stock Control Standards:  Assures that all invoicing transactions are performed in compliance with internal controls and accounting requirements as per Stock Control reconciliation procedures.
• Reconciliation of transactional data with regard to Bulk Truck Fuel movements:  Responsible for the accurate reconciliations of trips / shipment to ensure all products is accurately accounted for. This includes out-of-tolerance bulk truck inventory loss gain investigations, timely reporting, documenting of explanations and as appropriate execution of corrective action. Opens and closes the SAP system for loading and performs end-of-day (EOD) transactions. Prints daily open order reports and compare with manual preload register, investigates and actions any variances.
• Operational Excellence: Uses LPS tools to perform tasks safely and participates in LPS meetings.  Verification of briefing & other documents by Drivers, before issuing stock.  Apply Stop Work Authority (SWA) pertaining to unsafe work practices by peers/3rd-party drivers.
• Required to escalate system errors.  Initiate investigations & partner to determine root cause for stock recon miss-matches.

Required Qualifications:

• Matric Qualification
• Tertiary education will be advantage
• Computer literate - Fluency in Microsoft Office specifically on Excel & SAP is essential
• 3yrs experience in similar role
• Sound communication skills
• Health, Environment & Safety know-how
• Contributes positively to teamwork
• May be required to work overtime occasionally

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Duties and Responsibilities:

• Manage day-to-day operational activities, including product receipts, transfers, loading rack operations, tank field operations, quality control, routine maintenance, OE/HES, stock control, and reconciliation to ensure safe, reliable, and efficient operations.
• Ensure compliance with SHEQ standards, Controls of Work (COW), and standard operating procedures (SOP) by all personnel under supervision.
• Perform frequent OE walkabouts (facility and work-related) and drive safety initiatives.
• Conduct personnel evaluations (PMP) for direct reports.
• Actively participate in MOC’s (KMS system) and ensure timely completion of actions.
• Oversee execution of routine maintenance activities, including prioritization of work daily to support reliability and cost management efforts.
• Allocate and steward all work orders on the CMMS (On Key) system.
• Steward the Loss Prevention System (LPS) in line with protocol, ensuring terminal personnel conduct adequate observations and complete action items promptly.
• Investigate OMS incidents, both internal and external.
• Steward the OMS management system processes, ensuring that expectations are met.
• Oversee non-dedicated Hauler and maintenance contractor as per business requirements.
• Assist the Terminal Manager with special projects, assignments, and reports as needed.
• Coordinate training and development of personnel under supervision in line with the Training Curriculum.

Minimum Criteria:

• Tertiary Qualification in Engineering, Logistics, Supply Chain Management, or Operations.
• Five or more years of experience (advantageous).
• Extensive experience in terminal operations and managing internal and external relationships.
• Completion of Leaders Programme essential.
• Strong leadership skills in operational excellence, people development, and customer focus.
• Strong drive for results and ability to lead change.
• Proficiency in Microsoft Office, SAP system, FuelFACS, KMS, Isometrix, or similar systems.

Knowledge and Skills:

• Strong leadership skills in operational excellence, people development, and customer focus.
• Strong drive for results and ability to lead change.

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Job Description

Management of: Individual Customer Profitability metrics across all product sold Transportation customers incl. P&L, Financial Responsibility for Product Sales and Balance Sheet in respect of allocated customers (Lubricants and Fuels).

• The position is directly accountable for every aspect of the Sales and Marketing activity and related profitability for commercial fuels.
• Responsible for area value chain optimization plans to maximize gross margin.
• Plans and executes marketing strategies, processes, programs, standards and operations across the various classes of trade for fuels, lubricants and additional profit centers, consistent with the business plan and the AE way
• Partners with customers to achieve profitable operations, improved profitability and grow sales volume targets (base and new volume) for the Fuels and Lubricants business
• Monitors monthly performance and agreed action plans to ensure Volume and Margin targets are achieved. Manages associated operating expenses and CAPEX budgeting against given set of customers.
• Achieve the EBITDA target for the Fuels and Lubricants business
• Support Management of  Direct Opex to achieve required savings targets
• In the Direct channel, carefully monitors the market and competitor moves and strategies to identify new business opportunities, volume growth opportunities and solutions for customers related to growing business.
• Ensures consistent and disciplined execution of processes /procedures /programs and systems towards achieving business plan commitments within the sales area and channel, across class of trade for fuels, lubricants and additional profit centers as appropriate, consistent with the business plan and the AE way
• Drive Inventory Management by improving Forecast Accuracy %.
• Drive customer satisfaction and continuous improvement on SLA’s.
• Complies with the OE/HES Corporate standards and incorporates into daily guidelines. Ensures that the customer is aligned with all AE processes as well as government regulations such as HES, licensing and local ordinances.
• Collaboration with internal (Terminals Logistics, Supply, Credits etc.) and external (maintenance vendors etc.) stakeholders

Qualifications and Experience Required:

• Senior Certificate with a relevant commercial tertiary qualification.
• 3-5 years of commercial sales experience (preferably in a direct channel environment) with extensive product knowledge.
• Must possess a strong understanding of the oil industry in RSA, the operational environment of the company, and overall marketing objectives and vision to ensure alignment of goals with strategic direction.
• Clear understanding of customer profitability and NOI drivers.
• Ability to understand marketing operations within South Africa and develop strong relationships with customers.
• Demonstrates ability to enforce all terms and conditions of product agreements.
• Strong financial and analytical skills, with solid working knowledge of SAP and PC software applications (e.g., Excel, Word, Outlook, and PowerPoint).
• Capable of working with minimal supervision and managing tight or stringent deadlines.
• Strong negotiation and consultancy skills.
• Ability to collaborate with other functional groups to enhance enterprise value.

Must Demonstrate and Role Model Key Leadership Behaviors:

• Results: Business case driven, stretch goal oriented, and constantly challenging the cost of operations.
• Speed: Ability to tolerate higher risk, demonstrate urgency, and make decisive actions.
• Simplicity: Set priorities and ensure that work is fit for purpose.