Trending Jobs at Holler Trade

Job Description

• Highly experienced Export Clerk required for a very busy Export Department. Please note this is not a warehouse or fleet management role.
• The role involves doing all the export documentation for commodities going to various African countries. You will therefore have experience with the export requirements to various African countries and have good relationships with various Clearing Agents at the different border posts.
• We require the ideal candidate to frame export documents using Easyclear.
• Must be an expert on the Easyclear system (Cloud version)
• Must have a broad knowledge of export codes (HS Codes/Commodity Code) across a wide range of commodities
• Must have experience in the export of vehicles and the required documents and processes
• Do VOC's as and when required
• Issue SADC certificates as and when required
• Arrange Bureau Veritas inspections for export goods
• Commercial Invoicing and Packing Slips
• Book trucks, ships, airfreight, courier services as and when required
• Book the rental or purchase of containers
• Liaise with clearing agents on a daily basis
• Liaise with truck drivers on a daily basis in order to complete shipment tracking
• Able to resolve issues at the different border posts
• Keep administration duties up to date, i.e. scanning, printing, filing

Qualifications

• Matric with mathematics
• English first language
• Fully versed with Easyclear cloud version, export documentation, SADC, BV inspections, duty charges, surcharges, etc for various African countries as well as permit and license requirements
• Advanced Excel skills
• Experience on Microsoft 365, Teams would be beneficial
• Knowledge and experience with ERP computer systems
• Knowledge of truck sizes, load capacities
• At least 5+ years’ experience within logistics
• Must be resident within the Midrand, Centurion, Pretoria or Fourways areas
• Own vehicle and valid drivers’ license required

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Job Description
Client Maintenance

• Manage Client relationship with regards to effective and frequent communication.
• Deliver exceptional service that exceeds customer’s expectations through proactive and appropriate solutions.

Supplier Maintenance

• Manage Supplier relationship with regards to effective and frequent communication.
• Critical evaluation of supplier service, delivery lead times and quality on a continuous basis.
• Compare pricing of stock between current and competitive suppliers and suggest saving initiatives to operations manager.
• Make continuous purchase suggestions to operations manager based on informed market knowledge.
• Ensuring timeous payment is made to supplier through correspondence with the Finance Department.

Purchasing

• Process order enquiries from customers as forwarded by management and follow agreed purchasing procedures.
• Source goods to meet customer requests.
• Prepare pro-forma invoices for customer inclusive of all costs for delivery, duties, freight, surcharge, VAT, etc.
• Ensure selling costs meet agreed customer mark-up rates.
• Ensure duty calculations, and exchange rates are correct.
• Request forward cover for Forex deals.
• Compile a complete file for each order with all the necessary correspondence and product information.
• After receipt of order confirmation, place orders with various suppliers, and forward copies to accounts for payment and warehouse for collections.
• Obtain competitive quotations from suppliers.
• Negotiate best possible prices and payment terms.
• Supply Clients with competitive quotations for requested goods.
• Follow up with Clients and secure the order.
• Send an authorised purchase order to supplier to confirm the order.
• Ensure timeous delivery or collection from supplier according to priority set for scheduled delivery trucks.
• Follow up on undelivered goods of your purchase orders.
• Schedule returns with supplier of incorrect or defective goods.

Stock Control

• Liaise continuously with the Warehouse staff on purchase order receipts with regards to packaging, labelling, storage and shipping.
• Inspect goods on delivery to ensure correct before scheduled loading of delivery trucks.

Reporting

• Communicate frequently to Operations Manager and Warehouse staff regarding availability of purchased goods, collections, returns, deliveries and lead time from suppliers.
• Daily completion of Procurement Schedule.
• Report during staff meetings with regards to any queries, schedules for collections and loading.

General

• Must manage own administration duties.
• Enjoy working independently as well as be part of a team.
• Assist fellow colleagues in the daily running of company related tasks.
• Be focused on providing work of an extremely high quality and accuracy.

Qualifications
EDUCATION, SKILLS AND EXPERIENCE

• High school or equivalent
• Degree or Diploma in Purchasing, Logistics, Commerce, Finance or Business Management
• 2 – 3 years’ experience preferable
• Ability to analyse facts / situations and make sound decisions
• Above average computer literacy, especially MS Office packages
• Project management skills
• Customer interface and conflict management skills
• Ability to interpret technical data
• Highly skilled at building and maintaining effective and productive relationships with key stakeholders and suppliers
• Strong negotiation, communication, interpersonal and influencing
• skills
• Analytical, numerically astute with strong proven problem identification and solution abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware
• Keen attention to detail and accuracy
• Strong oral and written communication skills.
• Ability to influence others and lead small teams.
• Ability to coordinate several projects simultaneously.
• Strong administration skills.