Export Buyer at Holler Trade

Job Description
Client Maintenance

• Manage Client relationship with regards to effective and frequent communication.
• Deliver exceptional service that exceeds customer’s expectations through proactive and appropriate solutions.

Supplier Maintenance

• Manage Supplier relationship with regards to effective and frequent communication.
• Critical evaluation of supplier service, delivery lead times and quality on a continuous basis.
• Compare pricing of stock between current and competitive suppliers and suggest saving initiatives to operations manager.
• Make continuous purchase suggestions to operations manager based on informed market knowledge.
• Ensuring timeous payment is made to supplier through correspondence with the Finance Department.

Purchasing

• Process order enquiries from customers as forwarded by management and follow agreed purchasing procedures.
• Source goods to meet customer requests.
• Prepare pro-forma invoices for customer inclusive of all costs for delivery, duties, freight, surcharge, VAT, etc.
• Ensure selling costs meet agreed customer mark-up rates.
• Ensure duty calculations, and exchange rates are correct.
• Request forward cover for Forex deals.
• Compile a complete file for each order with all the necessary correspondence and product information.
• After receipt of order confirmation, place orders with various suppliers, and forward copies to accounts for payment and warehouse for collections.
• Obtain competitive quotations from suppliers.
• Negotiate best possible prices and payment terms.
• Supply Clients with competitive quotations for requested goods.
• Follow up with Clients and secure the order.
• Send an authorised purchase order to supplier to confirm the order.
• Ensure timeous delivery or collection from supplier according to priority set for scheduled delivery trucks.
• Follow up on undelivered goods of your purchase orders.
• Schedule returns with supplier of incorrect or defective goods.

Stock Control

• Liaise continuously with the Warehouse staff on purchase order receipts with regards to packaging, labelling, storage and shipping.
• Inspect goods on delivery to ensure correct before scheduled loading of delivery trucks.

Reporting

• Communicate frequently to Operations Manager and Warehouse staff regarding availability of purchased goods, collections, returns, deliveries and lead time from suppliers.
• Daily completion of Procurement Schedule.
• Report during staff meetings with regards to any queries, schedules for collections and loading.

General

• Must manage own administration duties.
• Enjoy working independently as well as be part of a team.
• Assist fellow colleagues in the daily running of company related tasks.
• Be focused on providing work of an extremely high quality and accuracy.

Qualifications
EDUCATION, SKILLS AND EXPERIENCE

• High school or equivalent
• Degree or Diploma in Purchasing, Logistics, Commerce, Finance or Business Management
• 2 – 3 years’ experience preferable
• Ability to analyse facts / situations and make sound decisions
• Above average computer literacy, especially MS Office packages
• Project management skills
• Customer interface and conflict management skills
• Ability to interpret technical data
• Highly skilled at building and maintaining effective and productive relationships with key stakeholders and suppliers
• Strong negotiation, communication, interpersonal and influencing
• skills
• Analytical, numerically astute with strong proven problem identification and solution abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware
• Keen attention to detail and accuracy
• Strong oral and written communication skills.
• Ability to influence others and lead small teams.
• Ability to coordinate several projects simultaneously.
• Strong administration skills.