Vacancies at BDO South Africa

Description
Purpose of this role:

• To provide expert advocacy and assistance to client Boards, ensuring their Compliance and Governance and ensuring that client companies and Boards are compliant in terms of the relevant laws and regulations, supporting the promotion of business in order to achieve annual targets to support the organisation’s strategic objectives

Main duties and responsibilities:

Functional Management:

• Ensure compliance for clients of the provisions of Companies Act and rules made thereunder and other statutes and bylaws of the company
• Provide expert advocacy to clients on King IV best corporate governance practice
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action for clients
• Sort and file various documents and/or returns as required for clients under the provisions of the Companies Law
• Coordinate and facilitate accurate and timeous administration of client company records and registers including the lodgments of all documents with the CIPC and the maintenance and updating of the company’s registers
• Maintain books and registers of client companies as required under the provisions of the Companies Act
• Ensure that legal requirements of the allotment, issuance and transfer of share certificates have been complied with for clients
• Maintain relevant statutory books as and when required for clients
• Consult and liaise with external regulators and advisers, such as CIPC, Auditors and the Master of the High Court for clients
• Coordinate and deal with all correspondence between client companies and their Board, Shareholders and other 3rd parties
• Prepare board resolutions, taking minutes, lodging required forms and annual returns with CIPC for clients
• Prepare and organise agendas and papers for client company Board meetings, committees and annual general meetings (AGM’s)Ensure the distribution of client annual meeting work plans and meeting packs
• Advise and attend client meetings to ensure that the legal requirements are fulfilled and provide such information as required
• Prepare and follow-up on matters arising from the client meetings attended
• Prepare Board Evaluation Questionnaires tailored for specific clients
• Draft client Board Evaluation Reports for circulation
• Analyse and prepare client Focus Area Reports based on the Board Evaluation Outcome
• Review and draft Committee Charters as required for clients
• Prepare proposals to new prospective clients
• Prepare and follow up on engagements letters
• Analyse and respond timeously to emails from clients and relevant stakeholders
• Prepare Billing Sheet Schedule and Invoices as required
• Provide support and advocacy to Consultant: Board Support to ensure knowledge transfer
• Prepare and respond to Know Your Client Questionnaires
• Prepare and respond to Know Your Client Questionnaires

Risk and Compliance Management:

• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit requirements
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity

Stakeholder Management

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage Statucor’s reputation
• Represent and participate in the organisation’s committees and tasks teams when required
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders
• Drive and manage the stakeholder communications with the selected stakeholders

Requirements:

Qualifications, Experience, Knowledge and Skills:

Qualifications:

• Graduate CGISA or B-Degree in Law (LLB), or Paralegal
• Registered with Chartered Governance Institute of South Africa would be advantageous

Experience:

• Preference will be given to applicants with consulting Experience at board level
• 2-5 years as an assistant company secretary or company secretary
• Experience with Trust Property Control Act advantageous

Knowledge:

• Relevant legislation and regulatory frameworks
• JSE Listing Requirements advantageous
• Board Governance and Compliance Knowledge
• Company Secretarial protocols
• Business Acumen

Job Skills and Competencies:

• Verbal and Written Communication
• Conflict Resolutions
• Presentations
• Project Management
• Minute Taking
• Computer Literacy

BDO Core Competencies:

• Planning and Prioritising
• Resilience
• Detail Orientation
• Innovative Thinking
• Customer Centric
• Results Focused
• Quality Focused
• Assertiveness
• Teamwork
• Problem Solving
• Judgement and Decision Making
• Analytical Thinking
• Flexibility and Adaptability
• Impact and influence

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Description
Primary Purpose of the Job

• The procurement manager will run the procurement department and will be responsible for developing effective procurement strategies, proactively building and maintaining strategic supplier relationships that add value to BDO.
• The role will oversee supply chain management from initial requisition to invoice payment ensuring quality control and adhering to the company’s policies and procedures on supply chain management. 

 Main Duties and Responsibilities

• Develop procurement strategies that are inventive, innovative and cost-effective.
• Re-design, refine and implement procurement policies, processes and related controls.
• Once implemented, act as custodian of the procurement policy, processes and control environment.
• Proactively build and maintain strategic supplier relationships that add value to BDO.
• Source and engage reliable suppliers and vendors including management of the RFP process and supplier due diligence.
• Perform risk assessments on potential contracts and agreements.
• Negotiate with suppliers to secure advantageous terms which include but are not limited to longer payment terms, and develop future protocols with suppliers to ensure that suppliers will not accept orders without approved purchase orders.
• Work closely with the National Risk Team and the Senior Manager IT Enterprise Governance to review existing contracts with suppliers and perform annual supplier audits and due diligences including performance evaluations to ensure that suppliers adhere to agreed service levels and that these are defined and supported by service level agreements.
• Maintain an approved supplier database that incorporates a consolidation of interchangeable suppliers and includes categorisation fields.
• Oversee the purchase order approval process to ensure that purchase orders are approved timeously, accounted for correctly, approved by the right levels of seniority according to the delegated levels of authority and within set budget levels.
• Assist with obtaining necessary approvals for out of budget expenditure.
• Control the procurement budget and promote a culture of long-term saving on procurement costs.
• Responsible for the procurement related portion of the ISMS internal project and reporting thereon.
• Responsible to ensure that the company’s procurement is in line with the requirements of the Broad Based Black Economic Empowerment Codes and BDO's transformation strategy.
• Responsible for the insurance renewal and day to day insurance queries and claims.
• Provide leadership, coaching and regular performance feedback to team members.
• Prepare procurement reports and presentations as required.
• Assist with internal projects as required from a procurement perspective.

Requirements
Qualifications

• Bachelor’s degree in supply chain management, logistics, or business administration.
• Member of C.I.P.S. preferable.
• Legal qualification and contract experience will be advantageous.

Requirements

• At least 10 years’ experience in procurement.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Knowledge of ERP systems and workflow design an advantage.
• Competencies: Knowledge and Skills

Job Competencies

• Excellent communication skills (Verbal and written).
• Excellent internal and external stakeholder relationship management.
• Entrepreneurial flair (Business Acumen and Cost Saving Strategies).
• Negotiation and Conflict Management skills.
• Ability to meet tight deadlines and work well under pressure.
• Quality and detail oriented.
• Critical thinker and problem-solving skills.
• Team player.
• Multi-tasking and time-management skills, with the ability to prioritise tasks.

BDO Core Competencies

• Relationships and Collaboration
• Exceptional Client Service
• Business Growth
• Engaging people
• Inclusive Agile Leadership
• Quality, Risk management and Operational transformation

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Description
Junior Associate:

• Having just completed your articles, a Junior Associate is responsible to the audit engagement manager for daily work contact, conduct of the audit work, and for ensuring that the fieldwork is executed within the required time frame.

Completion of execution of sections

• Completion of analytical reviews on an overall entity basis as well as on specific sections
• Completion of planning and finalisation 
• Manages time and is held accountable for productivity
• Provides frequent progress updates to the UK manager or partner
• Regular online training is required to ensure UK compliance

Requirements
Qualifications and experience: 

Minimum requirements:

• Newly qualified CA(SA) registered or eligible to register with SAICA
• Less than 1-year post-article experience
• Full IFRS practical audit experience

Preferred requirements:

• Independent review experience

Competencies:

• Ability to handle and manage stress
• Ability to meet tight deadlines and work well under pressure
• Excellent command of English, both written and spoken
• Excellent communication skills
• Excellent interpersonal skills for internal and external stakeholder relationship management
• Flexible in terms of working hours when required
• Supervisory experience
• Must be able to work on your own
• Project management skills
• Quality and detail-oriented
• Team player