POSITION PURPOSE
Responsible for overseeing and directing accounting functions, including general ledger, accounts payable and receivable, fixed asset, and cost accounting. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to Company records, files, and statements. Review financial and variance analyses and assists with budget preparation. Provides managers with information necessary for decision-making. Directs, trains, supervises, and appraises accounting personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the effective performance of all accounting department functions.
- Ensures that accounting functions and duties are accurately and promptly completed.
- Prepares journal entries and balances work in more complicated accounting areas.
- Resolves complicated accounting errors and discrepancies.
- Assists with budget preparations and formulation of 1, 3 and 5 year projections and financial analyses.
- Undertakes quarterly and periodic reviews, assess and review forecast in accordance with financial results.
- Recalculate and review financial income, including management and admin fees on rental recoveries.
- Prepares regular reports and statements for management.
- Posts portfolio transactions to the appropriate general ledger account.
- Review and reconciles general ledger accounts as required.
- Completes required records and reports and maintains files.
- Ensures that accounting functions are completed in accordance with established procedures and applicable regulations.
- Control of various financial functions including Balance Sheets, Creditors, and allocation of funds received ex debtors, check and authorize payments from accounts.
- Manage and control various bookkeeping duties and functions, including:
- Regular and timeous rent rolls and rental statements
- Disbursement statements/Landlord distributions
- Bank reconciliations
- Ensuring all invoices for the period have been authorised and captured in creditor module
- Creditors reconciliation’s
- Reconciling general ledger to debtors ledger, Balance sheet and income statement, loan balances, company accounts
- Preparing trial balances from source documents
- Preparing balance sheets and income statements
- Preparing notes to the reports and variance analysis
- Consolidations
- Preparing monthly group consolidation
- Filing copies of final monthly reports
- Maintaining back ups of accounting data
- Participate in annual audit
- Ensure companies are registered
- Net income payments to owners / clients
- Adjustment accounts for properties purchased or sold
- Oversee payment of Company and property related accounts. Ensure recovery ex tenants as appropriate
- Produces various management reports, including:
- Detailed and summarised income statements
- Preparation of Board packs
- Monthly and Annual figures
- Ensure the production of monthly reports for clients/owners:-
- Monthly financial statements
Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
- Assumes responsibility for maintaining effective communication and coordination with Company personnel and with management.
- Assists area personnel as needed.
- Maintains regular contact with other departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems or concerns.
- Attends & participates in meetings as required
Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
- Assist in approval, appointments and management of payments to service companies and suppliers.
- Signing of cheques and EFT transfer.
- Management of Staff on leave, guidance, mentorship and advice Accountants
PERFORMANCE MEASUREMENTS
- Accounting documents, financial reports, tax documents, and related reports are accurately and timely completed and/or filed.
- Reports are completed accurately and timely according to schedules.
- Accounting errors are promptly detected and resolved.
- Accounting functions are conducted in accordance with established policies and related legal requirements.
- Accounting personnel are efficient, effective, and appropriately directed. Accounting operations are properly coordinated.
- business relations exist with the client.
- Good communication and coordination exist with Company personnel and with management. Assistance is provided as needed. Management is provided with useful, specialized reports as needed.
- Management is appropriately informed of area activities
- Accounting functions are completed in accordance with established standards, policies and procedures
EDUCATION/CERTIFICATION:
- Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE:
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED:
- 5 years of Property accounting experience as well as JV accounting experience and it must have been in a listed fund environment.
SKILLS/ABILITIES:
- Ability to assist and supervise others.
- Well-organised and attentive to detail.
- Able to meet deadlines and manage projects.
- Proficient in computer operations.
- Strong analytical skills.
- Good excel Skills/Pivot
- Emotional Intelligence
go to method of application »
POSITION PURPOSE
Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to company records, files, and statements. Prepares financial and variance analysis as well as budget and rolling forecast.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews monthly financial reports and working paper files.
- Reconciles general ledger accounts as assigned.
- Completes required records and reports and maintains files as classified.
- Prepares journal entries and balances work in more complicated accounting areas.
- Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
- Preparing trial balances from source documents.
- Preparing Balance Sheets and Income Statements.
- Preparing notes to the reports.
- Preparing monthly JV accounts where applicable.
- Filing copies of final monthly reports.
- Participate in annual audit.
- Balancing intercompany loan accounts.
- Maintaining Shareholders Loan Schedules.
- Reviewing and Releasing creditors payments.
- Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
- Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
- Researches and resolves accounting errors and discrepancies.
- Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
- Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems.
- Attends and participates in meetings as required.
- Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
- Responds to questions and problems politely and promptly.
- Ensures that clients are properly informed.
- Ensures that the Company’s professional reputation is projected and maintained.
- Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
QUALIFICATIONS
- Education/Certification: Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED
- Three or more years of previous property accounting and property listed fund experience preferred
- JV Accounting experience will be beneficial
SKILLS/ABILITIES
- Well organized and detail oriented
- Able to meet deadlines and manage projects
- Good math skills
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Able to use PC, calculator, and other basic business mechanisms
- Good Excel knowledge
- Strong analytical skills
- Work under pressure
- Understand pivots
go to method of application »
POSITION PURPOSE
Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Responsible for collecting monies owing in respect of properties managed by the company. Responsible for performing collection activities associated with various accounts. Reviews accounts, determines probable reasons for account status, and contacts clients to resolve the delinquencies. Utilises various techniques, as circumstances indicate, to promptly collect on accounts. Ensures that the Company's professional image is maintained.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the effective and professional performance of collections functions
- Receives, reconciles and control production of monthly rent rolls and reports from the computer system and verifies the status of the accounts
- Follows up on accounts by telephone, personal contact, and correspondence to secure a satisfactory resolution to the repayment problem. Discusses possible financial arrangements, informs clients of potential legal actions, and suggests financial counselling to arrive at suitable payment arrangements. Continues to collect until the account becomes a write-off, bankruptcy, or attorney account. Makes early contact with clients to collect and keep them informed of account status
- Utilises effective human relations skills and various forms of persuasion to present a positive Company image in an already negative situation. Calms irate clients and answers questions and complaints relevant to Department functions. Determines reasons for delinquencies and works toward permanent solutions. Minimizes losses by early actions
- Utilises further appropriate collection methods if initial attempts do not secure required payment. Recommends extensions of due dates - Suggests consolidations and financial counselling
- Posts approved extensions and notifies clients of new due date by mail
- Performs collections efforts in accordance with Company policies and procedures and ensures they are legally compliant
- Assumes responsibility for the efficient administration of collections activities
- Keeps accurate and up-to-date activity reports on late and potentially late accounts
- Documents all collection actions taken, including telephone conversations, alternative financial arrangements, and correspondence on computer
- Researches accounts that appear on late and potentially late records to ensure that Company errors are detected promptly - Provides clients the opportunity to fully explain their account status
- Ensures both monthly and ad-hoc rental and fee statements are sent out timeously.
- Controls and monitors tenant payments in terms of rentals, deposits, lease fees, stamp duties etc.
- Liaises with tenants as appropriate
- Handles rental queries efficiently and diplomatically
- Queries tenants’ short payments
- Ensures the daily receipting and processing of tenant payments
- Liaises with book keeping and accounting staff re bank account deposits, queries and misallocations
- Generally, ensures that
- Rent (and other charges) are paid by the 1st of each month
- Letters of demand after the 3rd to defaulting tenants
- Summons’s are issued after the 21st day to defaulting tenants
- Controls and administers legal processes for the recovery of lease charges due and/or eviction of tenants
- Motivation and processing of write-offs
- Assumes responsibility for timely and accurate preparation and submission of management reports
- Preparation of detailed debtors reports and graphs illustrating weekly and monthly collections:
- Weekly/monthly arrears against billings (debtor’s day calculations)
- Monthly graph of weekly collections against previous month/year
- Preparation and submission of attorneys’ reports on all legal matters
- Daily Receipting on tenant accounts
- Journal entries and corrections to tenant accounts to ensure updated tenant statements are presented to tenants
- Reconciliation of bank statements (where appropriate) and tenants’ accounts
- Assumes responsibility for ensuring that professional business relations are established and maintained with clients and external contacts
- Maintains the Company's professional reputation throughout collections operations and in all contacts with clients
- Maintains confidentiality
- Develops contacts with credit bureaus and other financial institutions - Uses shared information to effectively minimize Company losses
- Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel
- Assists area personnel as needed
- Keeps management informed of activities, progress toward established objectives, and of any significant problems
- Attends and participates in meetings as required
- Assumes responsibility for related duties as required or assigned
- Stays informed of changes in collections policies, procedures, and related legal requirements
- Ensures that work area is clean, secure, and well maintained
PERFORMANCE MEASUREMENTS
- Problem accounts are closely monitored and reviewed
- Appropriate collections actions are instituted which are in accordance with established Company policies and are legally compliant
- Outstanding accounts are promptly collected - A delinquency ratio which meets management standards is maintained
- Professional business relations exist with clients - Clients are properly assisted with their financial problems and their questions are courteously answered.
- Required reports and records are accurate and timely
- Good working relations exist with area personnel and with management - Management is appropriately informed of area activities
- Compilation and capture of electricity and water readings
QUALIFICATIONS
- Education/Certification: Matric with Bookkeeping
- 3 Years related experience
- Essential own transport
- Prior experience in property related field would be recommended but not a requirement
REQUIRED KNOWLEDGE
- Knowledge of collection procedures and related laws and regulations
- Understanding of Company policies
- Familiar with default and enforcement clauses
SKILLS/ABILITIES
- Excellent administration abilities
- Able to organise, co-ordinate, and direct team activities
- Good communications and grammar skills
- Able to use all related equipment and computer applications
Gmail
Yahoomail