Recruitment Jobs at University of the Free State

Duties and responsibilities:

• Clean designated/assigned areas.
• Take stock of cleaning materials and request new materials, as required.
• Pick up and dispose of litter
• Operate hand and power tools applicable to the trade, such as a brush cutter, snapper, blower, push mower, precision cutter, etc.
• Perform irrigation maintenance when required.
• Mark sporting areas, as required.
• Trim trees, mow, rake, and trim lawns and/or athletic fields.
• Assist in various maintenance activities as required.
• Operate a motor vehicle/tractor, when required, to transport materials and equipment, as appropriate to the position.
• Perform miscellaneous job-related duties as assigned.
• Attend meetings with the team leader as scheduled
• Lift, move and manipulate heavy objects, when required.
• Apply/spray fertilizer and/or pesticides according to procedure/instructions.
• Review and inspect equipment/supplies to ensure proper care in the use and maintenance thereof.
• Read and follow safety procedures.
• Promote continuous improvement of workplace safety and environmental practices.

Inherent Job Requirements:

• Grade 10 on NQF Level 2 (attach proof).
• Code EB/B driver’s license (attach a copy).
• Experience relating to the duties and responsibilities set out above.
• Experience in operating gardening equipment and machinery.

Recommendations:

• Minimum of one (1) year of experience relating to the duties and responsibilities set out above.
• Knowledge of applicable safety procedures.

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Duties and responsibilities:

• Assist in installing, maintaining, and repairing electrical equipment across the university campus.
• Learn and apply electrical codes and regulations under the guidance of experienced professionals.
• Collaborate with the maintenance team to identify and troubleshoot electrical issues.
• Work closely with senior Electricians to develop hands-on skills in the field.
• Participate in training programmes and courses to enhance technical knowledge and proficiency.
• Maintain accurate records of work performed and materials used.
• Use hand tools and equipment proficiently.
• Follow verbal and written instructions.

Physical requirements:

• Ability to lift heavy equipment (up to 23kg).
• Comfortable working at heights or in confined spaces.
• Good hand-eye coordination and manual dexterity.
• Strictly follow safety protocols.

Inherent Job Requirements:

• Grade 12 or National Vocational Certificate on NQF Level 4 (attach a copy).
• An N3, N4, N5, or N6 Electrical Engineering qualification (attach a copy/copies).
• Valid driver’s license (attach a copy).

Recommendations:

• Basic knowledge of electrical systems, wiring, and safety standards.
• Understanding of electrical diagrams and blueprints.
• Experience with hand tools and power tools used in electrical work.

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Duties and responsibilities:

• Install, configure, maintain, and upgrade computer hardware, software, and peripheral equipment within the ECLA Lab. 
• Provide technical support during Computer Science and Informatics Literacy (CSIL) practical sessions, tests, and assessments. 
• Diagnose and resolve hardware, software, and network-related issues timeously to minimise disruption to academic activities. 
• Support the setup and maintenance of laboratory environments for teaching, including software imaging, updates, and configuration. 
• Supervise and provide guidance to tutors and students during laboratory sessions to ensure effective use of facilities. 
• Liaise with departmental technical assistants and ICT Services (Information and Communication Technology Services) to ensure alignment with institutional systems, policies, and infrastructure. 
• Install, maintain, and support the CSIL administrative system, ensuring data integrity and functionality. 
• Maintain and support the ECLA (Electronic Computer Literacy Assessment) system, including troubleshooting during assessments. 
• Conduct regular inspections of laboratory equipment and compile weekly status and maintenance reports. 
• Manage and control stock in the ECLA laboratory, including: Asset tracking, Inventory updates, Reporting losses or damages 
• Ensure compliance with institutional IT policies, security protocols, and software licensing requirements. 
• Assist with planning for upgrades, replacements, and procurement of technical equipment.
• Provide user support and basic training to staff and students where required. 

Inherent Job Requirements:

• Grade 12 or national vocational certificate on NQF Level 4.
•  A relevant technical computer and network-related qualification on NQF Level 5.
• Minimum of two (2)  years' relevant experience in IT technical support, preferably within a computer laboratory or academic environment.

Recommendations:

• Knowledge of the ECLA assessment system

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Duties and responsibilities:

Administration: Optical Scanning

Administration of the optical scanner operations on the QQ campus:

• Communicate and collaborate with academic staff and other support services on optical scanning needs.
• Administer optical card printing, procurement and distribution to academic staff and different faculties.
• Scanning of completed optical cards using the Remark system.
• Administer and safeguard tests, exams and student results in the custody of the optical scanning team (according to POPIA requirements).
• Update and maintain accurate records of optical scan requests and completed work.
• Deal with enquiries from academic staff recording optical scanning and scanning results.

Administration: Academic Staff and Leadership Development

• Support the academic staff development coordinator with the logistics of academic staff development and internal CTL development workshops or initiatives on the QQ campus:
• Workshop venue administration including booking of venues, venue set-up and venue support
• Financial administration related to the hosting of various workshops and events
• Provide general administrative support to the hosting of various workshops and events including workshop registration, attendance, materials and evaluations
• Market events through different platforms including, but not limited to in-person office visits
• Lead the new academic staff program on the QQ campus through a continuous needs analysis, meet-and greet sessions, formal workshops and events.
• Provide administrative and logistical support to the UFS graduate attribute project on the QwaQwa campus

Inherent requirements:

• Grade 12 on NQF Level 4.
• Minimum of one (1) year’s experience in the use of a Learning Management System (LMS) or e-Assessment system.
• Minimum of one (1) year’s experience in training and/or research administration in a higher education environment.
• Minimum of one (1) year ‘s experience in learning and teaching in a higher education environment (tutoring/facilitating/, lecturing/mentoring)

Recommendations:

• Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 or higher

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Duties and responsibilities:

Project Coordination and Administration

• Provide leadership for implementing an exemplary, multilingual and comprehensive blended learning academic tutorial support programme in the designated faculties on the QQ campus.
• Provide ongoing developmental support for the improvement of teaching and learning interventions between CTL and the Faculties.
• Lead the monitoring and evaluation of the tutorial programme in collaboration with CTL.
• Develop and maintain relationships with lecturers involved in A_STEP.
• Lead customization and expansion of tutorials in the faculties using a range of data sources.
• Manage and implement the tracking and monitoring of tutors’ academic and professional performance.
• Plan, design, implement and evaluate tutors’ development initiatives for the of Faculties
• Perform administrative duties.
• Coordinate and manage the specified faculty tutorial timetables.
• Inspect teaching and learning facilities used by the A_STEP.
• Lead one or more of the identified A_STEP processes.

Financial Management

• Manage the faculty tutorial budgets.
• Manage tutor payments in alignment with the approved budgets.
• Manage tutor salary tracking.
• Provide monthly reporting on actual expenditure.

Research

• Contribute to research output in teaching and learning for the CTL.
• Provide data driven and timeous feedback on trends, impact and quality of student development initiatives.
• Coordinate and facilitate the measurement of assigned teaching and learning interventions and campaigns in the faculties.

Collaboration

• Collaborate with CTL in implementation of Digitally Enhanced Student Success and Employability initiatives
• Collaborate with Academic Staff and Leadership Development focus area in CTL to facilitate staff
• development programmes for the faculty staff (academic and support)

Training and Development

• Facilitate capacity development and ongoing training support for tutors
• Identify areas of improvement and organise ongoing development workshops/sessions during the semester
• Collaborate with the A_STEP team in creation of tutor training materials

Inherent requirements:

• Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7.
• A minimum of two (2) years' relevant experience in academic support.
• A minimum of  one (1) year  experience in the use of Learning Management Systems.

Recommendations:

• Honours degree or Postgraduate Diploma on NQF level 8.
• Programme coordination experience in academic support
• Minimum of one (1)  year experience in coordinating student academic development initiatives in higher education (tutoring/facilitating/lecturing/mentoring etc.)
• Knowledge of data management
• Knowledge of action research.

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Duties and responsibilities:

• Respond to reported incidents.
• Conduct preliminary investigations with respect to reported incidents and cases.
• Cordon off the incident scene and take pictures.
• Liaise with the shift leader regarding the management of the scene.
• Conduct visible patrol.
• Conduct building inspections.
• Identify safety and security risks and compile a report for the shift leader.
• Participate in emergency evacuation exercises and protest management.
• Assist the shift leader with the management of incidents on shifts.
• Stand in as a shift leader when requested.

Inherent requirements:

• Grade 12 or National Vocational Certificate on NQF Level 4 (attach a copy).
• A valid Grade B PSIRA Certificate (attach a copy).
• Armed Response Certificate (attach a copy).
• Valid South African driving license (code 8)(attach a copy).
• A minimum of one (1) year’s relevant work experience relating to the duties and responsibilities.

Recommendations:

• Incident Investigation certificate.
• Higher education sector experience.
• Crowd control certificate.

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Duties and responsibilities:

Support to the Director  

• Provide professional service to the Office of the Director by attending to all telephonic, email, and other enquiries to the Director.  
• Scrutinise and record details of all incoming emails, prioritise according to urgency, and redirect inappropriately addressed emails to the correct party. 
• Provide an effective interface between the Office of the Director and members of the UFS Business School, the University community, the public, private and community organisations, and business and government sectors.
• Contact and liaise with internal and external visitors and staff members who meet with the Director in a friendly and professional manner. This includes screening of visitors. 
• Manage the diary of the Director fully, including setting up meetings with relevant departments, committees, and or external stakeholders. Make, cancel, or change appointments, when necessary, to accommodate important commitments. 
• Adhere to processes and procedures for all work done in direct support of the Director. 
• Ensure that the diaries are kept up to date. 
• Compile the Director’s daily programme, ensuring that he/she is familiar with it and that all the relevant documents are available. 
• Alert the Director to urgent and important matters on a day-to-day basis.
• Maintain confidentiality when dealing with sensitive and confidential information.

Office Administration

• Draft letters and reports for the Director. 
• Coordinate and assist with the drafting of the annual faculty report. 
• Prepare and draft material, including electronic presentations, as requested by the Director. 
• Ensure office compliance with safety regulations and arrange for maintenance and repairs when necessary. 
• Maintain distribution lists on MS Outlook for the Business School.
• Arrange and coordinate key Business school events. 
• Support the school marketing effort with the updating of the website. 
• Maintain the electronic filing system.
• Monitor telephone accounts of staff reporting to the Dean and bring any discrepancies to his/her attention. 
• Draft notices, circulars, correspondence, agenda, and minutes.

Financial administration 

• Arrange travel and accommodation bookings for the Director.  
• Obtain and appraise quotes and process orders for the Office of the Director.  

Stakeholder liaison  

• Liaise with organisations to which the Director has an association (SABSA, The Association of African Business Schools (AABS, Mangaung Chamber of Commerce & Industry, and others). 
• Assist with School community engagement activities from time to time and events related to Alumni. 
• Engage professionally and effectively with a diverse cohort of stakeholders, namely postgraduate students, and adult working professionals in managerial roles.

 Meeting administration 

• Deal with all meeting administration, including preparing agendas, circulating documentation to committee members, taking minutes of meetings, e.g., School Management Meeting and Departmental Meetings.
• Coordinate meetings, including booking of venues, ordering of catering, and preparing documentation. 
• Type and check final minutes, arrange duplication, and dispatch to relevant members. 
• Extract minutes/reports and refer them to other committees/persons where actions are required.
• Prepare, distribute, and follow up on action lists. 

Postgraduate Academic Administration 

• Capture data on RIMS. 
• Assist and support prospective and current postgraduate students with registrations and examinations. 
• Coordinate, in conjunction with the Director, on Africanisation and Internationalisation activities in the school. 
• Assist with the tracking of postgraduate students. 
• Assist with the planning, organising, and coordination of all research-related activities and events in the school.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6.
• A minimum of one (1) year's relevant executive assistance and office management experience in a business school or academic department.

Recommendations:

• Experience within the higher education environment.
• Knowledge of university systems, policies, procedures.
• Computer Literate: Microsoft Office suite, Internet, email.  
• Experience in word processing, spreadsheets, and databases. 
• Knowledge and experience of local and international travel procedures. 
• Three to four years’ relevant experience in a Business School environment and experience as an executive assistant. 
• Knowledge of the profile of Business School students, Executive Education participants, and their unique challenges. 
• Knowledge of the management education sector.

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Duties and responsibilities: 

• Conduct qualitative, quantitative, and mixed methods research across the SANRAL Chair’s niche areas.
• Take responsibility for data analysis and write-up of research reports on assigned projects within the SANRAL Chair
• Generate at least two (2) accredited research outputs as a lead author annually.
• Co-lead in designing, implementing, supervising, and evaluating the SANRAL Chair’s research, intervention, and post-graduate training projects.
• Contribute to resource mobilisation and internationalisation of the SANRAL Chair’s research and scholarship
• Co-lead and support research assistants, postgraduate students, and/or research interns in the SANRAL Chair.
• Supervise postgraduate students.
• Actively participate in engaged scholarship, policy advocacy and academic citizenship as related to the SANRAL Chair’s niche areas.
• Work in a team with colleagues within the SANRAL Chair and the Faculty of Education.
• Contribute to achieving the strategic, academic, and operational objectives of the SANRAL Chair and the Faculty of Education.

Inherent requirements:

• A doctoral degree on NQF Level 10 in Education with a focus on Curriculum/Instructional Leadership in schools. 

or

• Master’s degree on NQF Level 9 in Education with a focus on Curriculum/Instructional Leadership in schools AND enrolled for a doctoral degree on NQF Level 10 in Education with a focus on Curriculum/Instructional Leadership in schools. 
• Candidates must submit proof of registration for a doctoral degree in Education with a focus on Curriculum/Instructional Leadership in schools (attach a copy).
• Candidates should submit an abstract of their thesis (or dissertation) to indicate relevance to Curriculum/Instructional Leadership in schools specifically (attach a copy).
• A formal teaching qualification (e.g. Diploma in Education or Bachelor of Education degree or equivalent in Physical Sciences/Life Sciences/Natural Sciences in schools as one of the major subjects (attach a copy). 
• A minimum of five (5) years relevant working experience in a school or at least two (2) years in a higher education or research and development environment.
• Proven experience in the delivery of poster or oral presentations at academic conferences or equivalent.
• Provide evidence of manuscript (s) produced that have the potential to be converted or submitted for publication, ideally in an accredited journal

Recommendations:

• Evidence of publications in accredited journals
• At least two (2) years’ experience as a principal or deputy principal.
• Experience in high-impact engaged scholarship activities within communities

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Duties and responsibilities:

General Management 

• Report on programmes, activities and challenges arising within the Residence continuously.
• Attend and co-facilitate training programmes/ workshops either for personal development or the development of the students.
• Manage the day residence database.
• File all relevant contracts and agreement forms, election documents.
• Facilitate the implementation of the code of conduct.
• Compile a comprehensive term and annual report on the Residence management.
• Report breakages and maintenance in collaboration with the Service Manager.
• Financial administration and management of the Residence.
• Facilitate OHS with relevant offices.

Student-related management

• Create an inspirational space within the residence community.
• Manage and control the residence, including the establishment and/or maintenance of an academic learning culture within a diverse residence community.
• Manage the residence within the parameters of the stated vision, mission and strategic goals of the UFS and Student Affairs Department.
• Establish the residence as a dynamic and diverse community where transformative living and learning can occur.
• Implement value-driven management in residence and facilitate value-driven dialogues
• Guide the residence committee.
•  Implement the college initiative.
• Provide guidance, direction, advice, and mentorship to students within the residence.
• Create a residence culture that is inclusive of diverse communities.
• Maintain sound working relationships with students.
• Ensure effective communication with all residents about their roles and responsibilities.
• Prioritise the interaction with parents and prospective students.
• Engage residents and parents (where necessary) on the activities and programmes of the residents.

Development, management and supervision of student leaders

• Build and maintain good relations with residence management and ensure that the residence committee functions well and monitors their tasks and responsibilities.
• Facilitate the residence committee elections and appointments.
• Manage and lead the training of residence student leadership, considering opportunities provided by the UFS.
• Actively participate in the yearly planning of the residence committee and ensure that the year plan is finalised and implemented.
• Offer mentorship to leaders where required.
• Facilitate and support continuous team building and individual development.
• Attend residence committee and house meetings as part of the residence management.
• Oversee the first year's election committee.
• Oversee collaboration of Sub-committees, mentors, and other residence second-layer leadership.
• Identifying student leaders and opportunities for leadership development.

Promote the integration of residence living and learning and value-driven culture

• Ensure the welcoming of FTENs within the residence and that this meets the highest University standards.
• Facilitate the residence mentor system by ensuring that mentors are appointed and trained, guide mentors: schedule regular feedback sessions with mentors to offer advice and guidance where required.
• Promote the residence as an environment that enhances student success through student success and engagement: encourage academics and invite guests to visit the residence and to share research.
• Provide support and guidance to students on issues that might arise with regard to personal, life, and/or career and refer, if necessary, to relevant professionals
• Establish a healthy community culture within the residence, particularly regarding the celebration of diversity and participation within the residence, regarding community interaction
• Create an atmosphere that is conducive to learning and student success
• Provide support for academic, medical, emotional, psychological, and social care to ensure each student's personal growth, development, and stability.
• Promote a sense of community for students where they take responsibility for their well-being and their fellow students.
• Support and refer students to the relevant academic departments, UFS and Student Affairs support departments for necessary aid on campus.
•  Act as a role model at all times.

Policy and compliance management

• Ensure the application of policies as conveyed by Student Affairs and Housing and Residence Affairs Departments.
• general UFS policy and relevant department policy and guidelines.
• Ensure that the residents have a proper disciplinary code that fits the student regulations of the university and one that meets value-driven management standards.
• Manage disciplinary incidents in terms of residential students as well as inculcate values amongst the students regarding the disciplinary structure of the residence.
• In collaboration with the Residence Committee, refer disciplinary incidents within the residence to the Student Disciplinary Committee of the University.
• Manage and report other incidents within the residence.
• Implement Residence Placement Policy regarding integration, room allocations, etc.
• Revise student disciplinary procedures.
• Monitor minor offenses, penalties, and the disciplinary committee for severe offenses.
• Handle appeals against penalties issued by the residence committee.
• Conduct confidential conversations with students after serious transgression.
• Participate in mediation and coaching and liaise with the HOD to resolve disciplinary matters.
• Refer level three contraventions to HOD.

Inherent requirements:

• A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.
• Minimum two (2) years' experience in a university residence or Student Affairs Environment.

Recommendations:

• A postgraduate qualification on NQF Level 8 will be advantageous.
• Three (3) to five (5) years' experience will be advantageous.
• Knowledge of the student disciplinary process.
• Knowledge of residence management and policies.
• Understanding trends in Higher Education.
• Mentoring and coaching.
• Conflict resolution and mediation.