Senior Assistant Officer at University of the Free State

Duties and responsibilities:

Administration: Optical Scanning

Administration of the optical scanner operations on the QQ campus:

• Communicate and collaborate with academic staff and other support services on optical scanning needs.
• Administer optical card printing, procurement and distribution to academic staff and different faculties.
• Scanning of completed optical cards using the Remark system.
• Administer and safeguard tests, exams and student results in the custody of the optical scanning team (according to POPIA requirements).
• Update and maintain accurate records of optical scan requests and completed work.
• Deal with enquiries from academic staff recording optical scanning and scanning results.

Administration: Academic Staff and Leadership Development

• Support the academic staff development coordinator with the logistics of academic staff development and internal CTL development workshops or initiatives on the QQ campus:
• Workshop venue administration including booking of venues, venue set-up and venue support
• Financial administration related to the hosting of various workshops and events
• Provide general administrative support to the hosting of various workshops and events including workshop registration, attendance, materials and evaluations
• Market events through different platforms including, but not limited to in-person office visits
• Lead the new academic staff program on the QQ campus through a continuous needs analysis, meet-and greet sessions, formal workshops and events.
• Provide administrative and logistical support to the UFS graduate attribute project on the QwaQwa campus

Inherent requirements:

• Grade 12 on NQF Level 4.
• Minimum of one (1) year’s experience in the use of a Learning Management System (LMS) or e-Assessment system.
• Minimum of one (1) year’s experience in training and/or research administration in a higher education environment.
• Minimum of one (1) year ‘s experience in learning and teaching in a higher education environment (tutoring/facilitating/, lecturing/mentoring)

Recommendations:

• Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 or higher