Vacancies at Lotus Bakeries

Responsibilities:

• Ensuring and checking that work activities and standards (incl. discipline such as safety) within the Q&T department are adequately described and recorded; communicated and available in the form of specifications, work instructions and records for staff to perform their duties effectively; maintained; updated and improved as necessary/applicable.
• Communicate the requirements, function and protocols of metal detection devices, whether metal detectors, X- Rays Machine or magnets to ensure that this critical equipment is at optimal performance at all times (this requirement would require the incumbent to be considered the expert on metal detection at all steps of the process).
• Leading a team consisting of Laboratory personnel and Quality Controllers to ensure inspection and testing of products and raw materials, whether in the laboratory or on-line, are according to accepted norms, and allow early detection of non-compliance.
• Supporting the Head of Department by assisting with priority activities within the Q&T department that were identified to align and meet with business strategies and objectives.
• Maintaining a weekly “check-in” meeting with the Quality Supervisor, Quality & Hygiene Liaison and RM Inspectors as means to have an open communication sharing and awareness session about matters that may require advise, assistance, support, guidance and mentoring.
• Communicating technical input (relevant industry news / Corporate updates / information (magazines, newsletters, brochures, etc.), PRP’s, etc. to the relevant parties at local plant level;
• Attending to document-controlled administration (development, implementation, maintenance, revision and improvement) of approved systems documentation (policies, procedures, work instructions, specifications, records)
• Assisting with the investigation of non-conformities (includes customer complaints) when dictated by its nature, e.g. requirement for technical data analysis, trend analysis, etc.
• Duties of the Management Representative (e.g. scheduled and closed-out internal audits, internal audit reviews and management review, etc.)
• Duties of the Food Safety Team Leader as stipulated in the “Letter of Appointment”.
• Staying abreast of regulatory legislation, standards, guidelines and compulsory specifications that are applicable to the products of the company.
• Ensuring and checking that work activities and standards (incl. discipline such as safety) within the Q&T department are adequately described and recorded; communicated and available in the form of specifications, work instructions and records for staff to perform their duties effectively; maintained; updated and improved as necessary/applicable.
• Communicate the requirements, function and protocols of metal detection devices, whether metal detectors, X- Rays Machine or magnets to ensure that this critical equipment is at optimal performance at all times (this requirement would require the incumbent to be considered the expert on metal detection at all steps of the process);
• Leading a team consisting of Laboratory personnel and Quality Controllers to ensure inspection and testing of products and raw materials, whether in the laboratory or on-line, are according to accepted norms, and allow early detection of non-compliance.
• Supporting the Head of Department by assisting with priority activities within the Q&T department that were identified to align and meet with business strategies and objectives.
• Maintaining a weekly “check-in” meeting with the Quality Supervisor, Quality & Hygiene Liaison and RM Inspectors as means to have an open communication sharing and awareness session about matters that may require advise, assistance, support, guidance and mentoring.
• Communicating technical input (relevant industry news / Corporate updates / information (magazines, newsletters, brochures, etc.), PRP’s, etc. to the relevant parties at local plant level;
• Attending to document-controlled administration (development, implementation, maintenance, revision and improvement) of approved systems documentation (policies, procedures, work instructions, specifications, records)
• Assisting with the investigation of non-conformities (includes customer complaints) when dictated by its nature, e.g. requirement for technical data analysis, trend analysis, etc.
• Duties of the Management Representative (e.g. scheduled and closed-out internal audits, internal audit reviews and management review, etc.)
• Duties of the Food Safety Team Leader as stipulated in the “Letter of Appointment”.
• Staying abreast of regulatory legislation, standards, guidelines and compulsory specifications that are applicable to the products of the company.
• Either Nakd or BEAR plant, annual output of 1200 and 4500 tons respectively.

Profile

Education

• B.Sc. Food Science
• Training attendance certification in PRP (GMP), HACCP, BRC, ISO 9001 or FSSC 22000 and Auditing principles and requirements Training attendance certification in PRP, HACCP, ISO 9001, FSSC 22000 and or Auditing principles

Specific knowledge:

• Knowledge, understanding and interpretation of legislation, standards and compulsory specifications relevant to the products & services, processes and systems of the company.
• Technical knowledge and understanding intrinsic to metal detection;
• Knowledge and understanding of the company’s Quality and Food Safety System policies, procedures and records.
• Leadership and mentoring skills
• Administrative, planning, coordinating and organising skills
• Analytical, interpretation and problem-solving (solution-finding) skills
• Communication (verbal and written) skills – English and Afrikaans
• Computer literate (MS Windows Suite)
• Interpersonal skills
• Stress management skills (self-control and able to work under pressure)

Experience:

• Minimum 5 years related work experience

Personal competencies:

• Accurate & attention to detail
• Systematic and methodical approach to work
• Diplomatic and assertive
• Quality & Food Safety focused
• Responsible & reliable
• Pro-active
• Sense of urgency (deadline driven behaviour)
• Unbiased, fair and reasonable
• Sensory acuity
• Be prepared to travel from time to time (local and abroad)
• Valid driver’s licence and passport
• In possession of own reliable transport

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Responsibilities:

Manage team

• Oversee the wellbeing and performance of direct reports, ensuring a supportive and productive work environment.
• Monitor that direct reports complete their tasks accurately and on schedule, providing guidance as needed.
• Identify instances where company policies or procedures are not being followed and arrange appropriate corrective actions.
• Coach team members on Standard Operating Procedures (SOPs) relevant to the department, ensuring compliance and competency.
• Maintain and update training registers as proof of coaching and training completed.

Manage warehouse

• Opening and closing of the warehouse areas
• Responsible to ensure that the correct amount of stock is received from suppliers by conducting an accurate check & inspection on all received orders. 
• Ensure that the stock on the trucks is correctly packed and safely delivered, all the necessary forms are received (Delivery note, packing list, invoice, COA/COC) and signed. 
• Confers with the Supply Chain Planning Manager and Supply Chain team and review the weekly schedule for receiving.  
• Ensuring good stacking practises in the Warehouse Area by stacking all the different materials at the allocated areas. Comply to all safety regulations regarding the use of the forklift, reach truck & electric pallet trucks 
• Manage stock in SAP
• Ensure that information is correctly captured on SAP 
• Ensure good record keeping of all stock. This includes all stock that is still in the warehouse and cold storage area as well as stock that has been staged to production. 
• Report any variances immediately to the Supply Chain Planning Manager. 
• Ensures that the pallet number and material number correspond. 
• Ensure that all the information on the labels is correct. 

Profile

Education

•  Bachelor's degree in a related field such as supply chain management, logistics, business administration

Specific knowledge

• Solid understanding of HACCP and BRC food safety standards.
• Proficient in Microsoft Windows, Word, and Excel (intermediate level).
• General computer literacy with experience in warehouse management systems (e.g., SAP).

Experience

•  2–3 years’ experience working in a dispatch and warehouse environment, handling stock, logistics, and distribution processes

Personal competencies:

•  Maintain an excellent professional work standard.
• Strong people management and leadership skills
• Ability to work under pressure while multitasking and prioritising tasks effectively.
• Strong problem-solving and decision-making abilities
• Excellent time management and organisational skills
• High attention to detail with a strong focus on accuracy
• Excellent communication skills across all levels of an organisation
• Bilingual with the ability to communicate effectively in multiple languages.
• Proven ability to meet deadlines and deliver results.