Vacancies at Peace Parks Foundation

DUTIES AND RESPONSIBILITIES

Administrative Coordination (40%)

• Provide day-to-day administrative support to the Senior Herding for Health Programme Manager and the broader Programme Unit.
• Organise internal and external meetings; prepare minutes, develop action plans, and ensure timely follow-up.
• Assist in the preparation and review of contracts, Memoranda of Understanding (MOUs), and other legal documents.
• Support with calendar management, activity tracking, travel logistics, and processing of travel claims and reimbursements.

Knowledge Management (30%)

• Maintain structured and up-to-date filing systems (both digital and physical) for programme records, contracts, reports, and compliance documentation.
• Consolidate evidence of programme impact and implementation activities, including photos, registers, and data from Herding for Health teams.
• Organise storytelling assets (photos, quotes, case studies) and support presentation material development for donor or partner engagement.
• Support the drafting of reports by coordinating inputs from Herding for Health implementing partners and collaborating with communication teams.
• Develop and maintain a stakeholder database for the Herding for Health Programme.
• Conduct partnership research and support due diligence processes for new or prospective partners.
• Coordinate the Herding for Health community of practice engagements and brownbags.

Events Management (30%)

• Plan, coordinate, and manage logistics for all Herding for Health-related events, including regional and national workshops, learning exchanges, trainings, and annual gatherings such as the Herding for Health Indaba.
• Manage end-to-end event logistics, including venue bookings, participant invitations, transport coordination, catering, material preparation, and on-site support.
• Coordinate travel arrangements for programme staff, implementing partners, and invited stakeholders, ensuring compliance with donor and internal policies.
• Act as the administrative liaison between organising teams, partners, and service providers to ensure efficient and timely event delivery, aligned with brand and protocol standards.
• Document and disseminate event outcomes by compiling attendance records, drafting minutes, and supporting the production of reports, media content, and social media updates in collaboration with the communications team.
• Track event budgets and expenditures, ensuring proper financial documentation, including invoices, contracts, and reconciliations, is maintained and filed in accordance with policy.

Requirements

Qualifications and Experience

• Degree in Administration, Project Management, Development Studies, Environmental Sciences, or related fields.
• Minimum 5 years’ experience in programme or project administration, preferably in rural development, conservation, or donor-funded projects of which 2 years should be in events planning and coordination.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Teams, SharePoint, Excel).
• Familiarity with procurement, budgeting, and donor reporting requirements is an advantage.
• Excellent written and verbal communication skills in English.

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JOB PROFILE

• You bring experience in conservation, climate change, and/or sustainable development and can demonstrate a strong interest in public funding. You are a confident networker and highly skilled writer who can translate on-the-ground conservation work into compelling narratives aligned with global biodiversity, climate, and development agendas.
• You understand the role of public funding within a broader fundraising portfolio and can navigate both its opportunities and compliance requirements. You are a self-starter and able to deliver high-quality outputs under deadlines. Organised and detail-oriented by nature, ensuring timely compliance across your donor portfolio and working collaboratively is what you do best and what will make you succeed in this role.

As part of the Peace Parks Fund Development team, you will:

• Be responsible for a portfolio of public funders and have in-depth knowledge of the funders and sectors they represent
• Coordinate donor engagement, proposal development and progress reporting within your portfolio
• Support cross-cutting team priorities as required
• Your portfolio will be aligned with your experience and may become more specialised over time.

Requirements

MINIMUM REQUIREMENTS

Qualifications and knowledge

• Degree (or equivalent) in natural or social sciences, or a related field
• Strong understanding of global biodiversity, climate change, and/or sustainable development issues.

Professional experience

• Minimum 5 years’ experience in conservation, sustainable development, and/or climate change in developing countries
• Proven experience in fundraising and/or grant management, ideally with bilateral or multilateral donors
• Experience in proposal development, results frameworks, budget development, impact reporting, and portfolio management
• Demonstrated ability to build and maintain long-term, values-driven partnerships