Vacancies Available at The Heineken Company

Key performance areas include (but are not limited to):

• Ability to move and stack, load and off-load both empty and full pallets in a safe and orderly manner.
• Completing administration with regard to forklift-truck maintenance.
• Providing a high level of service to customers.
• Performing stand-in duties and assist with stock-takes when required.
• Maintaining and adhering to Quality, Health & Safety and housekeeping standards.
• Active participation in Mini-Business activities (MDWT).

Requirements

• Matric
• A valid forklift driver's licence [Code F2: counterbalanced K-Tandem lift truck up to rated capacity of 3500 kg]
• At least 12 months relevant experience, preferably in a Warehouse environment.
• Verbal and written communication skills in English.
• Ability to cope with the inherent physical demands of the position.
• Ability to work under pressure and independently.
• Must be able to work well within a team.
• Must take ownership of area of responsibility.
• Willingness to work overtime and/or shifts when required.
• Reliable transport to and from work

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Key Learning Areas include, but are not limited to the following:

• Quality Control and Assurance (intrinsic & extrinsic control, Quality Management Systems; etc.)
• Research
• Production 

To qualify for selection and participation in this programme, candidates must meet the following criteria:

• South African citizenship
• Satisfactory academic record and in final year of obtaining relevant tertiary qualification (National Diploma in Food Technology/Analytical Chemistry, BSc Biotechnology)
• Basic Computer Literacy
• Sound communication and presentation skills
• Effective time management skills and ability to work under pressure.
• Ability to work in a team.
• Ability to work under pressure.
• Ability to cope with the inherent physical demands of the position.
• Willing and able to work extended hours.
• Reliable transport to and from place of work
• Must be willing, able and committed to enter into and complete the 12-month internship programme. 

Prospective interns must submit the following:

• Covering/Motivational letter
• Curriculum Vitae (CV)
• Certified copy of tertiary qualification
• Certified copy of Grade 12 certificate
• A letter from the tertiary institution stating the internship requirement and the format for evaluation.
• Certified copy of ID.

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Key performance areas but not limited to

• Achieving and maintaining high levels of customer service by adhering to service level agreements.
• Effective supervision of staff (Checkers, Forklift Drivers, General Workers and workforce staff).
• Exercising effective stock control:
• Supervising and controlling the receipt and despatch of products;
• Controlling both physical- and system stock movements;
• completing, recording and filing of transactions and documents;
• Be part of stock takes.
• Execute daily cycle counts
• Controlling operating costs (e.g. overtime work).
• Controlling forklift-truck maintenance.
• Exercising control over the sorting of leakers, breakages and other waste/losses.
• Ensuring adherence to warehousing procedures.
• Ensuring effective quality management of finished goods and Dry goods in FWO1
• Ensuring compliance to ICC, ISO, HACCP and related audit standards.
• Maintaining housekeeping and safety standards.
• Working overtime and shifts when required.
• Performing stand-in duties when required.
• Active participation in Mini-Business activities (Mission Directed Work Teams).

The successful candidate must have the following experience/skills:

• Minimum of a Matric Certificate (Grade 12) plus a tertiary qualification within the Logistics/Warehousing study fields
• At least 3 years relevant working experience within a warehousing environment.
• Working knowledge of relevant standard operating procedures and work instructions would be preferable.
• Competent in the use of SAP and Microsoft Office (MS Word, MS Excel, MS Outlook).
• Good verbal and written communication skills in English.
• Strong administrative aptitude.
• Persuasiveness and ability to influence activities outside direct area of control.
• Ability to prioritize a wide range of tasks.
• Flexibility and ability to perform under pressure.
• Ability to function independently and work well within a team.
• Sound interpersonal skills and experience in the supervision of staff
• Willingness and ability to work shifts and extended hours when required.

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Key Responsibilities

• Ensure that the inventory management of all goods is conducted in a cost-effective manner.
• Check depot coverage daily and communicate with Planning if required.
• Report all stock outs to the Depot, Sales, and Planning teams.
• Plan correct storage location for products in liaison with the Ops Manager/ Inventory Clerk (ABC Analysis)
• Create physical Inventory Documents for daily cycle counts and monthly stock counts.
• Conduct regular floor walks to ensure that Inventory housekeeping is done daily. 
• Reduce and maintain write-offs and losses to a minimum.
• Ensure optimal stock availability and stock rotation.
• Maintain the highest possible level of customer (Internal and external) service.
• Help enable superior customer service as measured by On Time In Full (OTIF).
• Ensure customer complaints are resolved swiftly and efficiently.
• Manage stock movements and documentation in accordance with the ICC and Internal/External Audit controls.
• Evaluate and maintain stock loss control procedures on an on-going basis (including breakages).
• Ensure that stacking heights are maintained.
• Conduct routine audits, namely, Risk audits (Depots without a site controller) and Quality Audits.
• Ensure that routine Quality Control inspections are conducted in the Distribution Centre.
• Ensure updated quality guidelines are displayed throughout the warehouse.
• Guarantee that the shelf-life tracker is completed and that short dated stock is highlighted to Quality Control and communicate to the sales team.
• Conduct quality control checks on receipt of stock and before stock is dispatched.
• Ensure that the FIFO principle is applied to stock movements by printing bin pulling sheets for the warehouse.
• Adhere to the stock age policy and ensure that all concessions are raised and approved.
• Adhere to the product recall policy and administer the execution of the process at site level.
• Isolate frozen stock and move it to the blocked stock zone on SAP to stop orders from being placed against it to reflect the correct days of cover.
• Implement and adhere to Internal Control Measures such as ICC’s, ISO requirements and Operations Excellence standards. 
• Conduct stock counts according to the organization’s standards and procedures.
• Complete the system and site preparation process to enable effective stock counts.
• Process all stock adjustments prior to starting stock take, including sorted containers.
• Start stock take on SAP and upload physical stock count from stock take system.
• Generate the stock variance report and investigate all variances via route cause analysis.
• End stock take on SAP and generate and store relevant posting and audit reports.
• Compile daily stock pack and have it approved by the relevant parties.
• Conduct ad hoc stock counts for unresolved variances.
• Check that route settlement corrections have been processed correctly.
• Clear SAP open cycles (Shipments and open Transfer Orders).
• Update relevant Key Performance Indicator Boards.
• Manage stock write offs, stock variance and stock age reports.
• Manage Secondary Distribution (Not applicable for Mega sites) and Primary Distribution (Including Mega sites) Shipments.
• Ensure that all post goods issues have been processed for all deliveries and driver corrections.
• Reconcile invoices to shipments and deliveries daily.
• Ensure that all daily load plans and distribution gate registers have been checked and are on file.
• Ensure that all inter depot movement notes have been checked against inter depot gate register and filed.
• Follow up on all inter depot in transit shipments if not received.
• Log inter depot claims in accordance with the claim procedure. 
• Confirm inter depot movements with the dispatching sites monthly.
• Report on missing, broken, and foreign products and ensure that surveys in this regard are conducted according to policy, captured daily and communicated for follow up with customers. 
• Investigate loads that are shorts or over and charge depots/drivers and/or 3PL‘s for shortages.
• Ensure that all stock postings are posted to the correct accounts.
• Compile variance commentary and submit to management with trend analysis.
• Highlight high risk incidents with respect to losses stemming from damage, theft and quality write offs.
• Ensure that Operational Costs cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Ensure the Company’s Vision, Mission, Values, and strategic goals are communicated and understood by all employees.

Experience

• Relevant tertiary qualification in Logistics / Inventory / Warehousing
• At least 2 years relevant experience in FMCG Logistics / Distribution Environment
• Proficient in MS Office, SAP, Strato, Success Factors experience beneficial.
• The ability to work under pressure and meet tight deadlines.
• Excellent communication skills (both written and oral) and sound presentation skills.
• The ability to work after hours and / or shifts.
• Knowledge of all relevant legislation.
• Knowledge of customer service principles and practice.
• Experience in a customer service environment is essential.
• Excellent communication skills (both written and oral) and sound presentation skills
• The ability to work after hours and / or shifts if necessary.

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Key Responsibilities:

• Co-ordinate the daily administration function within the Trade Express. 
• Assist and support managers with Purchase requisitions, the goods receipt process, purchase orders and all procurement related admin (SAP and COUPA)
• Manage petty cash in accordance with policy and procedure.
• Ensure that the ISO 9001:2015 documentation is maintained and applied. Coordinate DC ISO audits and changes to documentation.
• Assist with preparing budgets and forecasts, including the monthly co-ordination of OPEX spends and variance analysis in terms of guidelines and assumptions.
• Ensure that monthly spending as per cost center and cost element are allocated correctly and are expensed as per the budgeted flexing.
• Co-ordinate the monthly variance reporting after obtaining and evaluating the reasons for variances.
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Perform Trade Express capex and abnormal maintenance function.
• Verify assets in the Trade Express on a regular basis.
• Prepare and Inform Regional Head office of the scrapping and selling of assets and manage the tender process for such assets
• Ensure all monthly meetings (incl. H&S meetings) are held and that the minutes of the meetings are prepared.
• Effectively co-ordinate the monthly internal audit function for the Trade Express.
• Ensure that the Internal Control Checks (ICC) are performed on a monthly basis by the relevant controllers.
• Apply scores as per the matrix to all modules.
• Administer Customs and Excise Accounts (Where applicable)
• Assist in monthly stock takes and ICC’s as and when needed.
• Improve business processes to ensure achievements of Business Objectives.   
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Follow the organization's policies and procedures and identify opportunities for continuous improvement.

Job Requirements:

• Minimum Grade 12 (Matric) Qualification.
• A relevant Diploma or Certificate in Administration or Finance will be an advantage.
• Minimum of 6 Months relevant experience in FMCG Logistics / Distribution Environment.
• Proficient in MS Office, SAP, Strato, Success Factors experience beneficial.
• The ability to work under pressure and meet tight deadlines.
• Experience meeting tight deadlines. 
• Excellent communication skills (both written and oral) and sound presentation skills  
• The ability to work after hours and / or shifts if necessary. 

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Key Learning Areas include (but are not limited to):

• Preparing and completing warehouse orders for production according to production plan Receiving and processing incoming stock
• Executing inventory controls and keeping high quality standards
• Add value in increasing departmental efficiencies and customer satisfaction
• Follow quality service standards and comply with procedures, rules and regulations Participate in stock counts
• Accurate identification, verification of records and inbound shipments. Inter plant transfer of materials

To qualify for selection and participation in this programme, candidates must satisfy the following criteria:

• Studying Degree / Diploma in Logistics or related  
• Computer literacy – Word, Excel, PowerPoint
• Sound communication and presentation skills;
• Effective time management;
• Ability to multi-task and perform under pressure. Ability to work in a team
• South African citizen;
• Successful interns will be expected to enter into a 12 month contract.