Vacanct Jobs at Redefine Properties

Key Performance Areas

• Researching and gathering information to inform the documentation for Green Building recertification process.
• Retrieving and compiling data from various sources, both internally and externally
• Identification of areas of improvement across all portfolios and recommend adjustments that need to be made to achieve or improve building performance areas which will allow for, amongst others, Green Building certification credits improvement.
• Compilation of new submission packs for recertifications
• Collating and preparing documentation to the GBCSA.
• Responding to clarification questions.
• Finalise submissions and outcomes.
• Assisting and facilitating with GBCSA and external consultants with Net Zero certification
• Managing the carbon certification process for Net Zero carbon certification, and expansion into Net Zero Water and/or Net Zero Waste.
• Supporting the business in achieving the net zero carbon certification of buildings.
• Collecting information that is required from the business for certification.
• Assisting with Net Zero offsetting certifications.
• Advising the business on how to approach Green Star SA and Net Zero building training requirements.
• Assisting with capturing payments and working with the creditors department to ensure that payments are processed as per standard operating procedures.

Additional Job Specific Requirements

• Comfortable in dealing with senior executives, professionally qualified external consultants, and all levels of people in the organisation.
• High levels of communication skills (verbal and written)
• High level of ethics, integrity and professionalism
• a strong team-orientation with the ability to use own initiative.
• Excellent interpersonal and relationship building skills.
• Flexibility and ability to cope with change.
• Excellent organisational, planning skills and attention to detail
• Ability to compile and work with budget/cash flow and other financial related excel spreadsheets on a regular basis.
• High proficiency in MS office suite (Particularly Power Point, PDF Writer, Excel, & Word)

Experience and Qualifications

• Diploma or related tertiary qualification essential.
• Sustainability related professional accreditation Would be advantageous.
• Min 3 years’ working experience, within a real estate or related environment preferred.

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Key Performance Areas (KPA’s)

• Consolidate and prepare comprehensive management and operational reports.
• To provide general administrative support and document management to the operations department
• Manage, control, log and streamline all maintenance calls and follow it through to completion
• To assist in obtaining of quotes and issuing orders to service providers.
• Act as a customer and supplier liaison interface.
• Resolves or appropriately refers questions, requests, complaints and problems.
• Performs ad hoc tasks as requested.
• Create Orders, process invoices, follow up on outstanding invoices, contractual payments, monitor jobs etc.

Job Specific Requirements

 Job Knowledge:

• Company policies and procedures (desirable)
• Functional knowledge procurement process (desirable)

Job Related Skills:

• Oral and written communication skills (essential)
• General administrative and report writing skills (essential)
• Conflict and dispute resolution skills (desirable)
• Problem solving skills (desirable)
• Computer proficiency skills (essential)
• Time management skills (essential)

 Job Experience:

• 2 years general administrative experience (essential)
• 1 year company systems experience (desirable)
• Technical property related experience (desirable)
• Customer and supplier liaison experience (desirable)

 Education:

• Grade 12 (essential)
• Administrative or technical diploma/certificate (desirable)