Vacant Jobs at Agriseta

MANAGEMENT OF FINANCE AND THE SUPPLY CHAIN MANAGEMENT  

• Develop the Finance management systems and policies and optimise controls and processes. Participate and contribute in the development of strategic and annual performance plans for AgriSETA. Formulate and ensure successful implementation of key strategic business plans within the Business Unit. Oversee the reporting of financial results and information required. Manage budgeting processes of the organisation. 
• Direct and oversee all aspects of the Finance, Accounting and Supply Chain Management functions. Ensure that business decisions are supported by solid financial criteria to ensure organisational financial sustainability. Improve productivity across the Business Unit and align business activities with strategic and operational plans. Ensure delivery of quality products and services in accordance with Service Level Agreements by all service providers. Provide support and recommendations on financial implications of the decisions to be made by the CEO.  
• Prepare GRAAP and PFMA compliant annual financial statements and other mandatory financial management reports. Monitor cash balances and forecasts and invest funds. Arrange for debt and equity financing. Maintain appropriate insurance coverage. Implementation of recommendations from the stakeholders.  Perform all reasonable tasks given by CEO. 

FINANCIAL MANAGEMENT  

• Ensure compliance with statutory and budgetary reporting requirements. Prepare the organisational budget and ensure tracking and monitoring thereof. Ensure financial viability thereby delivering a robust and accurate financial planning and a reporting system that incorporates a balanced budget, within the area of responsibility. Authorise and drive initiatives aimed at eliminating waste, improving productivity and reduce operating costs within the AgriSETA. 

GOVERNANCE

• Ensure implementation and monitoring of internal control systems and organisational policies. Ensure compliance with the Public Finance Management Act (PFMA), the Preferential Procurement Policy Framework Act (PPPFA), and other relevant legislation. Ensure sound risk management and compliance aimed at reducing risk and corruption. 
•  Monitor all finance and supply chain management related issues that may impact on AgriSETA’s governance requirements. Develop a delegation’s framework within the area of responsibility Ensure sound governance by providing guidance to supervisors on the issues of finance, compliance and internal controls within AgriSETA. Fraud prevention and loss control system. 

INNOVATION, EXCELLENCE AND TRANSFORMATION 

• Ensure implementation of processes that capture and exploit innovative opportunities. Set, standardise acceptable practices. Ensure efficient management of interfaces. Ensure transformation within the area of responsibility to execute AgriSETA’ s mandate. 

PEOPLE MANAGEMENT AND LEADERSHIP 

• Ensure a positive and constructive culture. Set performance targets for the Business Unit and regularly monitor achievement thereof (performance management).  Provide feedback on performance of team.  Ensure capacity of subordinates by providing relevant training.   Develop IDPs/ILPs for subordinates to promote succession and talent retention.
• Monitor implementation of Individual Development Plans/Individual Learning Plans (IDPs/ILPs). Coach and/or mentor subordinates where required. Ensure management, review and specify an efficient and effective utilisation of resources  Ensure participatory democracy and Batho Pele principles through a caring, accessible, and accountable service 

MINIMUM QUALIFICATION & EXPERIENCE 

• An appropriate and recognised post-graduate qualification in Financial Management / Accounting or equivalent. 7 years’ experience in finance of which 5 years’ experience must be at a senior management level.  CA(SA) will be an added advantage. Membership with SAICA. 

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FUNCTIONAL OUTPUTS / ACTIONS

Procurement

• Source quotations from tax compliant service providers registered on the CSD in a set turnaround time
• Compile RFQ comparative schedule and make recommendations for approval
• Generate purchase orders then distribute them to supplier and end user
• Ensure and confirm Compliance with SCM prescripts
• Follow up with the suppliers regarding deliveries on outstanding purchase orders
• Facilitate contracts or SLA process for ongoing services
• Ensure that procurement is done according to the threshold values as stipulated by SCM Policy
• Ensure effective and efficient processing of Requisition and Purchase orders

Bid Administration

• Provide support in Bid Committee meeting specifications
• Ensure that National Treasury Instruction Note on Enhancing compliance monitoring and improving transparency and accountability in Supply Chain Management has been implemented in all procurement processes.
• Render secretariat services to the Bidding committee
• Provide bid administrative support

Logistics Management

• Safeguard of AgriSETA stationery and groceries
• Stock replenishment
• Monthly stock-take count and keep records
• Issue stationery to users and file stationery request forms for audit

Travel Arrangements

• Assist all employees regarding travel logistics
• Assist in book travel through agencies
• Resolve all after hour travels queries
• Respond to internal and external travel queries

Reporting

• 100% Compliance with reporting by due dates
• Reporting on status of procurement process
• RFQ Register
• Procurement by other means

Ad Hoc

• Any other duties which may be assigned from time to time

Internal and External Contacts

• Internal: All internal AgriSETA departments
• External: Stakeholders, DHET, DOL, Service Providers

Minimum Qualification

• NQF 6 Supply Chain Management / Logistics/ or equivalent,
• Grade 12
• No work experience in Supply Chain required.