Vacant Jobs at Juru Holdings

Key Responsibilities:

General Administrative Duties:

• Manage calendars, schedules, and appointments for the team or leadership.
• Answer and direct phone calls, emails, and inquiries.
• Organize and maintain office files, documents, and records, ensuring they are up-to-date and easily accessible.
• Handle correspondence and prepare reports, presentations, and other documents as needed.
• Assist with travel arrangements, bookings, and logistics for staff or clients.
• Support the team with various administrative tasks, ensuring smooth day-to-day operations.

Project Coordination:

• Assist in planning, organizing, and coordinating ongoing projects.
• Track project timelines, deliverables, and deadlines, ensuring that projects stay on schedule.
• Collaborate with project managers and team members to ensure effective communication and progress.
• Coordinate meetings, track action items, and provide regular updates to stakeholders.
• Help in resource allocation and project budgeting, as needed.
• Assist in the preparation and review of project documentation and reports.

Social Media Management:

• Manage and update social media profiles
• Develop and execute content calendars, ensuring timely posting of engaging content across platforms.
• Monitor and respond to comments, messages, and inquiries on social media channels.

Additional Duties as Assigned:

• Assist with organizing company events or meetings.
• Support other team members with various tasks as necessary.
• Ensure a positive, efficient, and collaborative working environment.

Required Qualifications:

• Proven experience in an administrative or project coordination role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Experience managing social media platforms and content creation.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong attention to detail and problem-solving abilities.

Key Competencies:

• Time Management
• Communication
• Project Management
• Social Media Savvy
• Problem-Solving
• Attention to Detail
• Team Collaboration

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Key Result Areas:

• Delivery Management: Establish the program execution plan. Ensure execution within the defined constraints. Partner with country project teams and collaborate with relevant internal stakeholders, technology teams and vendors to manage and govern delivery.
• Portfolio Management: Drive portfolio delivery and provide value risk oversight by partnering with project owners and project managers to define, analyze, and report on the initiatives across the countries, business risks, metrics, and information related to value delivery.
• Risk, Issue & Compliance Management: Conduct risk assessments and develop contingency plans to mitigate potential challenges during the project timelines. Manage compliance across the countries. Facilitate regular meetings with key stakeholders to review project status and address issues and dependencies.
• Scope and Quality Management: Ensure stakeholder requirements are specified and baselined and designs are agreed. Work with Quality assurance to ensure customer expectations are delivered/met. Manage change effectively.
• Communication and Reporting: Set and manage expectations with team members and stakeholders. Monitor and report to the sponsor and other key stakeholders on the progress of the overall programs.
• Resource Management: Collaborate with stakeholders to ensure the team is adequately staffed with the suitable capacity and competencies to deliver on initiatives and, when needed, facilitate reallocating resources throughout the program’s life cycle.
• Stakeholder Management: develop and manage the stakeholder engagement and communication plan.
• Vendor & Contract Management: Manage contracting and vendor engagement. Manage all vendor deliveries and costs to contract terms and conditions for program deliveries.

Requirements, Skills, Qualifications:

Education:

• Matric, 3 Year Tertiary Qualification and 10 – 15 years relevant experience
• Formal training and certification in a recognised project management methodology

Industry Experience:

• Proven experience in project management, preferably with experience in huge transformation programs spanning multiple countries.
• Proven experience with IT integration projects.
• Excellent leadership, communication, and interpersonal skills.
• Financial Services and AML experience will be advantageous

Technical Skills:

• Project Planning & Integration
• Scope & Quality Management
• Integrated Change Control
• Budget and Cost Control
• Risk, dependency and Issue Management
• Stakeholder Management & Communication Management

Technology Skills:

• Highly competent in the use of Microsoft suite of applications, MS Project, JIRA, TEAMS Planner

Management Skills:

• Ability to work effectively in a cross-cultural environment.
• Build relationships and effectively lead project teams.
• Strong stakeholder management.

Personal Qualities:

• Self Management & Personal Mastery (self learning)
• Positive, high energy and determined
• Must be results oriented/ focused on Customer first
• Innovative, well-developed problem solving and decision-making skills
• Stakeholder Management
• Leading with Influence
• Collaborative
• Adaptable