(1529) Personal Assistant - ExMan at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the Governor’s calendar, including making logistical arrangements for appointments and travel commitments in coordination with relevant personnel.
• Receive, screen and respond to incoming telephone calls, using your own initiative and, where applicable, address queries and/or route calls to the appropriate individuals.
• Draft and edit correspondence, communications, presentations and other documents, and conduct basic research and analysis as needed for these tasks. 
• Maintain a contact database for the Governor’s office as well as a filing system in accordance with the SARB’s File Plan.
• Ensure that all incoming and outgoing correspondence (electronic email and other formats) is registered and filed in accordance with the SARB’s File Plan.
• Keep track of documents, maintain a registry and compile weekly reports for follow-ups.
• Collect and coordinate project-based and other information.
• Review operating practices in your area and implement improvements, as needed.
• Maintain positive internal and external relationships on behalf of the manager, engaging with staff and stakeholders at all levels of seniority.
• Perform daily responsibilities ethically and maintain complete confidentiality in all matters related to the managers’ offices.
• Serve on relevant divisional, departmental and/or SARB-wide project teams based on experience, skill and ability.
• Execute any other tasks as instructed by the manager, as required.

Qualifications

To be considered for this position, candidates must be in possession of:

• a Matric certificate;
• a Secretarial Diploma or another relevant post-Matric qualification; and
• at least 6–8 years’ experience as a corporate personal assistant or working in an equivalent environment, with experience in supporting executives.

The following would be an advantage:

• a Bachelor’s degree (NQF 7).