Executive Assistant at Hunter New England Local Health District

Job description

• The Executive Assistant provides a high level customer focused administrative support to the Executive Unit of the Lower Hunter Sector (LHS) to enable achievement of key objectives in a timely, reliable and efficient manner.
  
  
• The Executive Assistant also provides support to a range of practice development, consultative and educational functions and this role plays a proactive and integral part in ensuring that administrative responsibilities and project management are undertaken in an efficient and professional and timely manner. One of the key requirements in this role is the capability to be flexible and adapt work practices to suit circumstances. The role is extremely complex and has a very demanding schedule of pre-determined tasks, commitments and deadlines which are constantly changing and growing. The role requires an effective communicator with highly developed interpersonal skills.
  
  
• Demonstrated experience in providing administrative and secretarial support at a senior level including a proven capacity to operate effectively in an environment demanding confidentiality and discretion in issues management.
  
  
• Demonstrated ability to anticipate and meet the needs of senior management without instruction, to exercise initiative and to work unsupervised.
  
  
• High level written and verbal communication skills including sound negotiation, interpersonal, liaison and problem solving skills, as well as and experience producing a range of complex business correspondence, reports, submissions, presentations and documents for conferences and education sessions.
  
  
• Extensive experience in diary management, preparation of agendas, and the organisation of complex meetings, including minute taking, typing, collating, distributing and follow up of action items.
  
  
• Proven proficiency in using PC based software including advanced level of proficiency using Microsoft Office Suite (word processing, spreadsheets and graphics) and network operations.
  
  
• Proven high level of organisational skills including the ability to effectively prioritise workload and meet deadlines.
  
  
• Sound understanding of the expectations of a high performing Executive Assistant role, its demands, and work environment, with a proven ability to work in a team environment whilst portraying a professional image at all times.