1770 - Payroll Specialist at Ctrack

• We are looking for a knowledgeable Payroll Specialist who will be responsible for managing and coordinating all aspects of payroll processing and administration. The Payroll Specialist will play a vital role in maintaining payroll compliance, resolving payroll-related inquiries, and contributing to the overall efficiency of the HR and Finance departments.

Payroll Specialist responsibilities are:

• Efficient processing of the monthly payroll
• Execute end-to-end payroll transactions for all employees, including data entry, calculation, and reconciliation of salaries, benefits, and deductions. Ensure accurate and timely submission of payroll information.
• Manage and coordinate payroll cycles, ensuring timely and accurate payment of salaries.
• Validate and reconcile payroll data to maintain precision and compliance.
• Ensure all payroll schedules are timeously sent to the relevant line managers for review and approval
• Ensure all final schedules are sent timeously to the CFO for approval.
• Efficient processing of the monthly payroll
• Ensure compliance with tax legislation and other statutory obligations related to payroll processing.
• Prepare and submit accurate and timely reports to regulatory authorities.
• Ensure all statutory, compliance, and company benefit payments are made accurately and timeously.
• Stay abreast of South African tax regulations, labor laws, and other statutory requirements relevant to payroll.
• Taxation and reporting
• Prepare and submit relevant tax-related documents, such as IRP5 certificates, EMP201, and other payroll-related reports to authorities.
• Compile and analyze payroll data for internal reporting and auditing purposes.
• Benefits Administration
• Administer employee benefits, including medical aid, retirement funds, and other statutory and voluntary deductions.
• Address employee queries related to benefits and deductions.
• Investigate and resolve payroll discrepancies and issues in a timely manner.
• Record keeping & compliance
• Maintain accurate and up-to-date payroll records, including employee data, leave balances, and attendance records.
• Generate and analyze payroll reports for management review and decision-making.
• Respond to internal and external audit inquiries related to payroll records.
• Query resolution
• Respond promptly and professionally to employee inquiries regarding payroll calculations, deductions, leave balances, and related queries.
• Provide clear and comprehensive explanations to assist employees in understanding their compensation.
• System Maintenance
• Respond promptly and professionally to employee inquiries regarding payroll calculations, deductions, leave balances, and related queries
• Identify and resolve system-related issues in collaboration with relevant stakeholders.

Payroll Specialist requirements are:

• Relevant certification or diploma in Payroll Administration or related field will be advantageous.
• A minimum of 5-8 years of experience in payroll processing and administration, preferably within a medium-sized organization.

Payroll Specialist skills required:

• Proficiency in payroll software (Payspace) and tools, with a good understanding of HRIS systems.
• Microsoft Office Excel (Advanced)
• Payroll software
• Strong organizational skills and attention to detail to ensure accurate and timely processing of payroll
• Analytical thinking and problem-solving skills to identify and resolve inconsistencies and discrepancies in payroll data.
• Ability to handle confidential information with discretion and maintain the highest levels of integrity.
• Excellent communication and interpersonal skills.
• Relevant legislation and regulations.