Account Payable Administrator at GIBB Engineering and Architecture

Job description

Introduction

The GIBB financial department is looking for a professional to join their team in the form of a Accounts payable administrator.
Processing, reconciliation and payment of assigned creditors in accordance with their terms and conditions and in compliance with company policies and procedures

Specification

Key Performance Areas

• Ensure all supplier invoices are reviewed for compliance and authorisation and are processed accurately and timeously
• Ensure all supplier invoices are processed in accordance with statutory and company requirements
• Prepare supplier reconciliations for all accounts and ensure reconciling items are cleared within 30 days
• Ensure all employee expense claims are reviewed for compliance with company policies and procedures and proper authorisation and are processed accurately and timeously
• Prepare payment registers and urgent payment requests generated for suppliers to ensure payments are timeous and accurate
• Ensure petty cash and branch funding requests are processed accurately and timeously and are maintained on an imprest system.
• Maintain the relationship with branch administrators to ensure that deadlines are adhered to
• Send all supplier payment remittance advises to branch administrators and suppliers
• Ensure that supplier recon/invoices and remittances are filed accordingly in alphabetical order
• Send all employee expense remittance advices to branch administrators
• Review supplier and employee ageing, ensuring that no invoices or expense claims age past 30 days
• Compile accurate balance sheet reconciliation for staff expense account, ensuring that all reconciling items are cleared within 60 days
• Ensure all supplier BBBEE certificates are valid
• Attend to all queries related to accounts payable, ensuring that the turnaround time is minimal
• Perform any ad-hoc duties as required by immediate supervisor or management

Qualifications

Requirements

• Matric

Experience

• Minimum of 2 years’ working experience in a creditors environment
• Working knowledge of Microsoft Office