This position would be suitable for a professional, energetic individual who is client centric, is comfortable working with figures and enjoys daily client interaction.
Key Responsibilities:
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Switchboard duties and logging faults via the SIM Helpdesk.
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Hostess functions when welcoming clients and attending to all clients.
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Oversee the reception client area, all boardrooms, and boardroom bookings.
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Manage refreshment orders for meetings, presentations and the office as and when required.
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Liaise with the marketing department
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Maintain updated research in the reception area.
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Prepare marketing briefs in line with marketing’s templates
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Assist with Johannesburg client event coordination (as and when required)
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Manage travel bookings
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Manage office stationery and supplies invoices
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Process invoices and payment requests
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Manage incoming and outgoing post / deliveries and liaise with courier companies and the mailing room team.
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Log calls with the Facilities Managers with regard to office maintenance
Minimum Requirements:
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Tertiary and/or industry related qualification would be an advantage
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Matric is essential
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3-5 years’ experience as a receptionist (including switchboard duties)
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Experience dealing with high profile clients is essential
Technical Competencies:
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Proficient in MS Office
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Fully bilingual (English and Afrikaans)
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Good writing skills
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Office administration experience is an advantage
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Event coordination experience is an advantage
Behavioral Compentencies:
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Friendly and courteous
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Punctuality and reliability
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Honesty and integrity
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Highly organized with a high level of customer focus
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Accurate and detail orientated
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Critical and analytical capability
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Ability to perform well under pressure and show maturity, confidence and resilience
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Excellent listening, communication and interpersonal skills
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Pro-active approach to work, clients, problem solving
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Learning agility and curiosity
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Assertive
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Passionate ownership for results
Gmail
Yahoomail