Executive/Paralegal Assistant at Engen

Job description

• Finance
• Business Processes
• Management of Legal Updates, Legal Records and Systems
• Maintenance of all Engen Limited Board records and files
• Control and management of security documents
• Co-ordination system is in place
• Filing systems in place
• Legislation update systems in place
• Provide support in drafting of agreements
• Administration

• Secretarial / Business support is provided
• Meeting notices co-ordinated
• Meeting agendas prepared
• Developed and maintained sound business relationships
• Monthly Sap report indicating required deadlines are met
• Process Management
• Maintained GM documentation
• Managed internal/external legal process:
• Stamping of Legal Docs
• Scheduled Meetings
• Documentation
• Customer
• Customer & Stakeholder Interface
• Interact with internal and external stakeholders and service providers to ensure deliverables are met
• People Management
• Compliance to Performance Contract
• Regular feedback on performance deliverables
• Accountable for IDP
• Identify development areas and take initiative to close gaps
• Manage workload/time to enable execution of IDP
• Live Engen's values
• Other - Finance
• Business Processes
• Management of Legal Updates, Legal Records and Systems
• Administration
• Process Management
• Customer
• Customer & Stakeholder Interface
• People Management
• Compliance to Performance Contract
• Accountable for IDP
• Other

Desired Skills and Experience
Knowledge

• Knowledge of process flows and procedure
• General understanding of the RSA legal framework
• Working knowledge of relevant SAP modules
• Knowledge of Engen's business functions, business processes and operational procedures
• Knowledge of Engen’s administration
• Knowledge of the law on procedure and meetings
• General understanding of the oil industry regulatory framework

Skills

• Sound interpersonal skills
• Problem Solving
• Analytical
• Communication: Verbal, Presentation, Writing (report)
• Good listening
• Customer liaison
• Computer Literacy
• Proficient In:, Excel, PowerPoint, MS Word, Web knowledge and use thereof
• Conflict management
• Good planning and implementing

Attributes

• Proactive
• Assertive
• Ability to operate independently
• Helpful
• Friendly
• Team Player
• Co-operative
• Attention to detail
• Willing to learn
• Time perspective
• Flexible
• Ability to work with people at all levels
• Impeccable business integrity
• Neatness
• Organised