Bookkeeper at SAOTA

Job description

Bookkeeper Role & Responsibilities Overview

This Position reports to the Financial Director and is required to process the required company information into the company’s electronic bookkeeping system, namely Pastel Partners 14.

It is also to deal directly with and to report to the Directors on their Personal Trusts and Personal Financial affairs.

BOOKKEEPING FUNCTIONS

Pastel Processing of:

• Cashbook, Debtors, Suppliers, Journals, Analysis, Statutory, Forex Gains/Losses / Intercompany loans / Dividends / Members Loans.
• Ensures the integrity of the books are upheld by doing internal audit checks to ensure that capturing is 100% accurate.

The Entities are as follows:

SAOTA – ARRCC – OKHA – OP TRUST – OK TRUST – SAF TRUST – GT TRUST – PO TRUST – CIT – TCAC – CHEROKEE ROSE PROPERTIES and TENEBRIS LABS Pty Ltd.

Monthly Payroll Run

• SAOTA, ARRCC, OKHA, Tenebris Lab and GT Trust
• Ensures VAT, PAYE, TAX, DWT returns for all entities are approved and submitted timeously and liaises with Creditors Clerk to make the necessary payments.
• Oversees the Creditors Clerk and checks and approves all payments for above entities. Ensuring that suppliers are paid from the correct entity and that correct VAT methods and allocations have been applied in pastel
• Oversees the Debtor Controller to ensure that the correct capturing of debtors accounts are done and that the correct VAT, Zero Rated, VAT Exempt codes have been applied and that income allocated to correct account.

REPORTINGS

• Monthly Pastel TB, IS & GL of Loan Accounts and Members Loans to be provided to FD for all above Entities
• Monthly Management Account pack
• Bi-Monthly Management Account
• Monthly Management Reporting (Cash Flow, Budgets, Profitability, Forecasts, Summaries)
• Provides monthly analysis and stats as required, of expenditure, income, budgets, and sales

GENERAL

• Attends to review and renewal of SAF Trust, GT Trust, PO Trust & CIT Insurances.
• Attends to review and renewal of SA/GT/PO personal insurances.
• Attends to and Reviews all queries for SAF & SA , GT Trust & GT, and PO Trust & PO, Bank related matters.
• Ensure SAF Trust & SA, GT Trust & GT, PO Trusts & PO, A&L is kept up to date.
• Handles all queries from consultants re: SAF TRUST & SA personal – GT TRUST and Gt personal – PO TRUST and PO personal– CIT and CA personal – TCAC
• Assists the team, to ensure deadlines are met.
• Works with high ethical value and leads by example
• Ensure all filing, electronic and hard copy is attended to