Personal Assistant/Administrator at Entersekt

Job description

An exciting opportunity with a dynamic and fast-growing IT company awaits the right candidate. Entersekt is an innovator in push-based authentication and app security. The company’s one-of-a-kind approach harnesses the power of digital certificate technology with the convenience of mobile phones to provide financial services companies and their customers with full protection from online fraud.

Working closely with our Senior Vice President to provide administrative support necessary to run the organization effectively, the key responsibility of a personal assistant is to perform and coordinate the administrative activities of the Johannesburg office, retrieve, and integrate data for dissemination to clients and staff.

Responsibilities

• Screening telephone calls, and handling requests, and enquiries, when appropriate.
• Maintaining and organizing diaries and planning and scheduling proper appointments and meetings.
• Dealing with incoming calls, post, email, and faxes, and taking minutes and dictation in meetings.
• Creating spreadsheets, composing correspondence
• Creating presentations, documents, reports, and using digital graphics and desktop publishing software.
• Organizing meetings, attending them and ensuring that the SVP: MEA is prepared for meetings.
• Making decisions and assigning work to other staff members in the absence of the SVP: MEA.
• Conducting research and disseminating information through telephone, websites and e-mail.
• Maintaining and devising office systems, including filing, data management etc.
• Organizing and maintaining electronic and paper files and managing projects.
• Liaising with suppliers, clients, and other staff.
• Negotiating with vendors, maintaining and examining leased equipment, purchasing supplies.
• Providing orientation and training for new staff, conducting research on internet, operating, and troubleshooting new office technologies.

Requirements

• Office skills, 3 years’ experience.
• Degree in a relevant field from an accredited institution.
• Relevant training or certification in office administration is an added advantage.

Attributes

• Proficient in typewriting and good at English grammar.
• Excellent interpersonal and customer service skills.
• Must be tactful in dealing with people.
• Discretion, good judgment ability, adaptable and versatile individual.
• Organizational skills or management ability.
• Initiative and ability to operate independently.
• High energy and sense of urgency.
• Flexible with an excellent work ethic.