Academic Operations Officer at IIE Rosebank College

Key Performance Area:

Student Registration/administration and Student records

• Planning and oversight of the Registration Process;
• Ensure that contracts are complete and correct, and all relevant sections signed;
• Billing of all students;
• Create and maintain all student files;
• Ensure that all relevant supporting documents are in the files;
• Ensure all hard copy documents are uploaded on SAM;
• Maintain and control a proper filing/archiving system;
• Capture and register students on SAM;

Admission Requirements

• Responsible to ensure compliancy with the relevant IIE Policies;.
• Liaise with Central Support Office (CSO) on all Admission Queries;
• International Student Applications – Study Permits, etc.;
• SAQA or Equivalence Documents;

Systems administration

• Responsible for up to date, accurate maintenance and capturing of student data on SAM in respect of registration details;
• Processing all change of details and change of subject/Modules forms and associated confirmation letters;
• Working co-operatively with the academic assistants and in support of T&L team with the respect to all details pertaining to changes needed on timetables and registers.

Assessment and processes

• Manage & oversee the entire assessment (formative assignments & tests, summative & special exams & moderation process

Graduation process

• Ensure all relevant documentation are on the system to be processes by the Central Academic Team in order to graduate students.
• Ensure all academic and admission requirements are fulfilled in order to graduate students.
• Assist in planning of the graduation ceremony and administration around the ceremony.

Person Description
Education:

• Degree in Administration/ other related (NQF7)

Work Experience:

• 3 Years Administration experience within a Tertiary or Educational Institution